At a Glance
- Tasks: Support the Chairman with calendar management, travel coordination, and meeting preparation.
- Company: Join Guild Capital, a leading venture capital firm backing innovative founders.
- Benefits: Gain valuable experience in a fast-paced environment with opportunities for growth.
- Other info: Flexible hours and the chance to work on exciting projects.
- Why this job: Be part of a dynamic team and make a real impact in the venture capital space.
- Qualifications: Bachelor’s degree and 1+ years supporting senior executives required.
The predicted salary is between 36000 - 60000 € per year.
About Guild Capital
Guild Capital is an early-stage venture capital firm. We typically back founders in the US, UK, and India as their first institutional investor. Having delivered industry-leading returns over the last decade, we strive to become the trusted partner of our portfolio companies by actively supporting them in developing high-growth strategies, architecting high-performance teams, and raising capital for future growth.
The Executive Assistant role and responsibilities
We are seeking an exceptional Executive Assistant who will be an integral part of Guild Capital’s global administrative support team, providing essential support to Guild’s Chairman and contributing to the firm’s internal operations. The Executive Assistant will handle a wide variety of administrative and logistical tasks for the Chairman and other executives, including but not limited to:
- Calendar Management: Manage complex, ever-changing calendars for multiple partners. Coordinate internal and external meetings, investor sessions, board meetings, and travel arrangements.
- Travel Coordination: Arrange comprehensive domestic and international travel itineraries including flights, accommodations, ground transportation, and detailed agendas.
- Meeting Preparation: Prepare materials for meetings, coordinate logistics, and ensure partners have all necessary information and resources.
- Communication Management: Filter and prioritize emails, calls, and correspondence. Draft responses on behalf of partners when appropriate.
- Investor Relations Support: Assist with LP communications, coordinate investor meetings, and help prepare materials for fundraising activities.
- Event Planning: Organize firm events, partner dinners, portfolio company gatherings, and annual LP meetings.
- Documentation: Maintain organized digital and physical filing systems for important documents, contracts, and correspondence.
- Expense Management: Process expense reports, maintain receipts, and ensure timely reimbursements.
- Special Projects: Support various strategic initiatives and ad-hoc projects as needed.
Requirements
- Bachelor’s Degree required
- 1+ years of demonstrated experience supporting senior executives or family offices in finance, real estate, or similar corporate sectors, with a proven ability to operate in fast-paced environments
- Exceptional organizational, interpersonal, and communication skills
- Professional, polished, and highly responsive (emails, calls, and texts addressed promptly)
- Self-starter with a “can-do” mindset and solution-oriented approach
- Calm, resourceful, and able to solve problems independently under pressure
- Adaptable to shifting priorities and willing to work outside standard business hours (including evenings and weekends)
- Solid knowledge of Google Workspace and Microsoft applications
- Ability to handle sensitive information with discretion
- Ability to travel domestically and internationally as needed
Executive Assistant employer: Guild Capital
Guild Capital is an exceptional employer that fosters a dynamic and supportive work environment, ideal for those looking to make a meaningful impact in the venture capital space. With a strong emphasis on employee growth and development, team members are encouraged to take initiative and contribute to high-stakes projects while enjoying the benefits of flexible working arrangements and a collaborative culture. Located in a vibrant area, Guild Capital offers unique opportunities for networking and professional advancement, making it an attractive choice for ambitious individuals seeking rewarding careers.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect with potential employers on LinkedIn. We can’t stress enough how important it is to build relationships that could lead to job opportunities.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We recommend doing mock interviews with friends or using online resources to boost your confidence and refine your answers.
✨Tip Number 3
Follow up after interviews! A simple thank-you email can go a long way in showing your appreciation and keeping you top of mind. We suggest mentioning something specific from the interview to make it personal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing calendars, coordinating travel, and supporting senior executives. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for Guild Capital. Share specific examples of how you've handled similar tasks in the past and show us your enthusiasm for the role.
Show Off Your Organisational Skills:As an Executive Assistant, organisation is key! In your application, give us a glimpse of how you manage multiple tasks and priorities. We love seeing candidates who can juggle responsibilities like pros!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re serious about joining our team!
How to prepare for a job interview at Guild Capital
✨Know Your Calendar Management
Since the role involves managing complex calendars, be prepared to discuss your experience with scheduling and prioritising meetings. Bring examples of how you've successfully coordinated multiple schedules in the past, especially under tight deadlines.
✨Showcase Your Travel Coordination Skills
Highlight any experience you have in arranging travel itineraries. Be ready to talk about how you ensure all details are covered, from flights to accommodations, and how you handle unexpected changes or issues that may arise.
✨Demonstrate Communication Prowess
As communication management is key, prepare to discuss how you filter and prioritise correspondence. Share examples of how you've drafted professional responses on behalf of executives and maintained a polished communication style.
✨Be Ready for Problem-Solving Scenarios
Expect questions that assess your ability to think on your feet. Prepare to share specific instances where you've had to solve problems independently, especially in high-pressure situations, showcasing your calm and resourceful nature.
