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- Tasks: Support IT operations and administrative processes in a dynamic team environment.
- Company: Join a vibrant Information Services team in Reading, Berkshire.
- Benefits: Enjoy generous leave, wellbeing support, and flexible benefits.
- Other info: Flexible part-time hours with excellent career growth opportunities.
- Why this job: Perfect for organised individuals looking to make an impact in IT.
- Qualifications: Experience in admin roles and strong Microsoft Office skills required.
The predicted salary is between 25499 - 26500 £ per year.
An excellent opportunity for an organised Office Coordinator / Administrator to support IT operations, purchasing, and administrative processes within a busy Information Services team.
SALARY: £25,499 to £26,500 per annum FTE (£10,928 to £11,357 Actual) + Excellent Benefits.
LOCATION: Reading, Berkshire – Fully Office Based.
JOB TYPE: Part-Time, Permanent.
WORKING HOURS: 15 hours per week (flexible across the week).
JOB OVERVIEW
We have a fantastic new job opportunity for an IT Office Coordinator to support administrative operations within a busy IT and Service Delivery environment. As an IT Office Coordinator you will play a key role in ensuring efficient office coordination, IT purchasing processes, and smooth day-to-day administrative support across internal teams. Working collaboratively, the IT Office Coordinator will support meetings, supplier coordination, and asset tracking, helping maintain high standards of service delivery and operational efficiency. This is a varied and flexible part‑time role ideal for someone with strong organisation skills, administrative experience, and an interest in IT and business support.
DUTIES
- IT Purchasing Support: Assist with procurement processes including raising purchase orders, invoices, and credit notes.
- Asset Management: Support ordering, allocation, tracking, and maintaining accurate IT asset records.
- Administrative Support: Provide seamless admin support across IT teams for meetings and operational activities.
- Meeting Coordination: Arrange, organise, and document routine and non‑routine internal and supplier meetings.
- Supplier Coordination: Support vendor relationship management and service monitoring activities.
- Office Operations: Maintain day‑to‑day office administration within the Service Delivery team.
- Audit Support: Assist with audit and assurance activities including stakeholder coordination.
- Documentation Management: Ensure IT policies and knowledgebase documentation are up to date.
- Record Keeping: Maintain accurate records and support compliance with internal procedures.
CANDIDATE REQUIREMENTS
- ESSENTIAL
- Previous experience in an administrative or office support role.
- Proven experience of purchasing processes including POs, invoices, and financial administration.
- Experience with supplier or vendor coordination and relationship support.
- Excellent Microsoft Office skills including Word, Excel, and Outlook.
- Strong organisational and coordination skills with attention to detail.
- Basic knowledge of IT systems, technology, or information services.
- Ability to manage multiple tasks and prioritise workload effectively.
- Strong communication skills and ability to work with internal stakeholders.
- Eligibility to work in the UK.
- DESIRABLE
- Experience of asset management or inventory tracking.
- Experience supporting IT teams or service delivery functions.
- Understanding of procurement, logistics, or supply chain processes.
- A background in office management, business support, or IT administration.
- Awareness of audit processes or compliance activities.
BENEFITS
- Generous annual leave: 26 days rising to 28 days after three years (pro rata), plus bank holidays.
- Employee Assistance Programme providing confidential wellbeing support.
- Wellbeing Buddies offering confidential peer support.
- Menopause Champions providing dedicated guidance and resources.
- Cycle-to-work scheme with a wide range of bike options.
- Eye care vouchers for free tests and VDU glasses contributions.
- Hearing tests for colleagues working in kennel environments.
- Discounts and cashback across retail, supermarkets, travel and more.
- Pension scheme with employer matching plus 2%, up to 9% employer contribution.
- Life assurance at four times salary, with options to increase cover.
- Flexible benefits allowance (equal to a proportion of your annual salary).
IT Office Coordinator in Reading employer: Guide Dogs
Contact Detail:
Guide Dogs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land IT Office Coordinator in Reading
✨Tip Number 1
Network like a pro! Reach out to your connections in the IT field and let them know you're on the lookout for an Office Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its IT operations. Familiarise yourself with their projects and challenges, so you can show off your knowledge and how you can contribute as an IT Office Coordinator.
✨Tip Number 3
Practice your communication skills! As an Office Coordinator, you'll need to liaise with various teams and suppliers. Role-play common interview questions with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace IT Office Coordinator in Reading
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience in administrative roles and IT support. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational prowess!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the IT Office Coordinator role. Share specific examples of your past experiences that relate to the duties listed in the job description.
Show Off Your Tech Skills: Since this role involves IT purchasing and asset management, make sure to mention any relevant software or tools you’ve used. We love candidates who are comfortable with Microsoft Office and have a basic understanding of IT systems!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status!
How to prepare for a job interview at Guide Dogs
✨Know Your Stuff
Make sure you brush up on your knowledge of IT systems and administrative processes. Familiarise yourself with procurement practices, especially how to raise purchase orders and manage invoices. This will show that you're not just a good fit for the role but also genuinely interested in the IT side of things.
✨Show Off Your Organisational Skills
Prepare examples from your past experiences where you've successfully managed multiple tasks or coordinated meetings. Being able to demonstrate your strong organisational skills will be key, so think of specific situations where you excelled in keeping everything running smoothly.
✨Communicate Clearly
Since this role involves liaising with internal teams and suppliers, practice articulating your thoughts clearly. During the interview, focus on how you can effectively communicate and build relationships with stakeholders. A confident and clear communication style will set you apart.
✨Ask Smart Questions
Prepare thoughtful questions about the team dynamics, office operations, and how they measure success in the role. This not only shows your interest in the position but also gives you insight into whether the company culture aligns with your values.