Role - Scheduling Administrator
Type - Contract inside IR35 Umbrell
Contract Length: 6 month contract
Location: Gloucestershire (Onsite 3 day a week)
We are looking for an organised and proactive Planning and Scheduling Administrator to join our Academic Services team. This is a key role responsible for the effective planning, scheduling, and coordination of training programmes to ensure a seamless and high-quality learning experience for our customers.
Working closely with Training Delivery teams and internal stakeholders, you will play a vital part in ensuring courses are accurately planned, resources are booked, and schedules are delivered efficiently and on time.
Key Responsibilities
- Plan, schedule, and programme training courses in line with business objectives
- Input, manage, and maintain course bookings using internal systems (e.g., Celcat)
- Coordinate staffing requirements, including booking core staff and associate tutors
- Ensure all schedules are completed 6–8 weeks in advance of course start dates
- Identify and resolve scheduling clashes, resource shortages, or conflicts
- Liaise with Training Delivery Team Leaders to agree priorities and timelines
- Manage amendments and enquiries within defined service levels (typically within 5 working days)
- Produce timesheets and ensure accurate processing of tutor payments
- Maintain clear and consistent communication with internal stakeholders
- Support onboarding of trainers and contribute to continuous improvement across scheduling processes
What We’re Looking For
- Strong administrative experience with excellent attention to detail
- Proven ability to build positive working relationships across teams
- Excellent organisational skills and ability to manage competing priorities
- Confident communicator, both written and verbal
- Proficiency in Microsoft Office (especially Excel) and ability to learn new systems quickly
- A proactive, solution-focused mindset with the ability to think on your feet
- Flexible approach to support business needs, including occasional weekend work
Scheduling Administrator in York employer: Guidant Global
Guidant Global is an exceptional employer that fosters a dynamic and inclusive work culture, perfect for those looking to thrive in high-volume recruitment. With a strong emphasis on employee development and collaboration, team members benefit from ongoing training opportunities and the chance to build meaningful relationships with clients across the Midlands area. The hybrid working model not only promotes work-life balance but also allows for flexibility and autonomy in managing your workload.
