At a Glance
- Tasks: Provide high-quality admin support to a dynamic team and senior stakeholders.
- Company: Join a long-standing partner of the UK Ministry of Defence with a collaborative culture.
- Benefits: Enjoy excellent transport links, onsite gym, and coffee shop.
- Other info: Opportunity for career growth in a supportive and structured setting.
- Why this job: Be at the centre of activity and make a real impact in a fast-paced environment.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 40000 £ per year.
Our client, a long standing partner to the UK Ministry of Defence, is looking for an experienced Business Support Officer / Programme Administrator to join a busy, collaborative Programmes team based in Stevenage. This is a high trust, people facing support role, working closely with senior stakeholders and supporting on site customer visits during peak periods. It will suit an experienced administrator who enjoys being at the centre of activity, takes pride in delivering a professional service, and thrives in a structured but fast moving environment.
What you'll be doing:
- Providing proactive, high quality administrative support to a dynamic Programmes team and senior stakeholders
- Managing complex diaries, meetings and travel arrangements, including international travel and expenses
- Coordinating and supporting on site customer visits (minimum two days per week during peak visit periods)
- Planning and supporting meetings, events, workshops and training sessions, capturing actions and ensuring follow up
- Producing accurate documentation and presentations using Microsoft Office (Excel, PowerPoint, Word and OneNote)
- Supporting access control and business processes in line with security and compliance requirements
- Contributing to wider UK Support Function initiatives and continuous improvement activities
- Providing flexible administrative support as business needs evolve
What do you need?
- Demonstrable experience in a Business Support, Programme Support, Senior Administrator, PA or similar role
- Comfortable in a customer facing environment, delivering a professional and high quality service
- Experienced in complex diary management, meeting coordination and travel arrangements
- Highly organised, resilient and able to manage multiple priorities in a fast paced setting
- Confident using Microsoft Office, particularly Outlook, PowerPoint, Excel and OneNote
- Proactive, detail focused and keen to improve processes and ways of working
- A collaborative team player who builds strong relationships and handles confidential information with discretion
What happens now?
Upon submission of your application, should it meet our selection criteria, you will be contacted via e-mail by one of our talent acquisition specialists to arrange a screening call. This telephone chat is structured to explore a series of questions aimed at matching your competencies and capabilities to the specific demands of the position. Please note, this screening is contingent upon the initial success of your application.
Security Clearance: British Citizen or a Dual UK national with British citizenship. Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by our clients Security Team.
More about the role:
For more than 70 years, our client has been in a strong partnership with the UK military. They have accomplished numerous milestones in defence engineering and have provided essential defence capabilities to meet the requirements of the armed forces across land, sea, and air. This role is based at our client's headquarters in Stevenage, a key location for missile operations. The site offers excellent transportation links, an onsite gym, and a coffee shop.
Programme Administrator in Watford employer: Guidant Global
Join a reputable organisation with over 70 years of partnership with the UK Ministry of Defence, where you will thrive in a collaborative and dynamic environment. Located in Stevenage, our headquarters not only boasts excellent transport links but also offers an onsite gym and coffee shop, promoting a healthy work-life balance. As a Programme Administrator, you will have the opportunity to develop your skills while providing high-quality support to senior stakeholders, ensuring a rewarding and meaningful career path.
StudySmarter Expert Advice🤫
We think this is how you could land Programme Administrator in Watford
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the company on LinkedIn. A friendly chat can give you insider info and might even lead to a referral, which is always a bonus.
✨Tip Number 2
Prepare for that screening call! Research the company and role thoroughly. Jot down key points about your experience that align with what they’re looking for, especially around diary management and customer service.
✨Tip Number 3
Show off your organisational skills! During interviews, share specific examples of how you've managed complex schedules or coordinated events. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch and keeps you fresh in their minds.
We think you need these skills to ace Programme Administrator in Watford
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Programme Administrator role. Highlight your experience in complex diary management and customer-facing environments, as these are key to impressing us.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our busy Programmes team. Share specific examples of how you've delivered high-quality administrative support in the past.
Show Off Your Microsoft Office Skills:Since we rely heavily on Microsoft Office, especially Excel, PowerPoint, and OneNote, make sure to mention your proficiency with these tools. If you have any cool projects or presentations you've created, don’t hesitate to include them!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Guidant Global
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Programme Administrator role. Familiarise yourself with the key responsibilities like diary management and customer visits. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires managing multiple priorities, be ready to share examples of how you've successfully juggled tasks in a fast-paced environment. Use specific instances where your organisational skills made a difference, especially in coordinating meetings or travel arrangements.
✨Demonstrate Your Customer-Facing Experience
As this is a people-facing role, prepare to discuss your experience in delivering high-quality service. Think of situations where you’ve built strong relationships with stakeholders or handled sensitive information with discretion. This will highlight your suitability for the role.
✨Be Proficient with Microsoft Office
Since you'll be using tools like Excel, PowerPoint, and OneNote, brush up on your skills before the interview. Consider preparing a short presentation or document to showcase your proficiency. This practical demonstration can set you apart from other candidates.
