At a Glance
- Tasks: Manage maintenance schedules and ensure top-notch service delivery.
- Company: Join a dynamic team in a fast-paced facilities management environment.
- Benefits: Competitive pay, potential for permanent role, and hands-on experience.
- Other info: Great opportunity for career growth and skill development.
- Why this job: Be the key player in optimising operations and enhancing customer satisfaction.
- Qualifications: Experience with CAFM systems and strong organisational skills required.
Base Location: Reading
Job type: 4-month (temp to perm for right candidate)
Salary: PAYE - £12.71/hour
Roles & Responsibilities
- Schedule planned preventative maintenance (PPM), reactive, and quoted works, ensuring contractual KPIs and service level agreements are consistently achieved.
- Manage and update work orders on CAFM systems such as Planon, SAP, and customer-specific platforms, maintaining accurate and up-to-date records.
- Coordinate with engineers, subcontractors, contract managers, and clients to arrange appointments, provide updates, and resolve scheduling queries.
- Monitor and analyse PPM schedules to identify trends, optimise resource allocation, and improve operational efficiency.
- Raise purchase orders and support supplier management to ensure timely delivery of services and materials.
- Act as the primary point of contact for scheduling enquiries, providing prompt and effective support to internal and external stakeholders.
- Generate, maintain, and extract management information (MI) and reports from CAFM systems to support business performance and decision-making.
- Ensure compliance with contractual requirements, health and safety standards, and departmental procedures throughout all planning activities.
- Perform a range of administrative duties, including maintaining documentation, updating records, and supporting the wider operations team.
- Support the Contract Manager and Supervisors with ad hoc tasks, process improvements, and initiatives to enhance service delivery and customer satisfaction.
Qualifications / Experience
- Previous experience using CAFM systems such as Planon, SAP, Coupa, or similar facilities management software.
- Strong proficiency in Microsoft Office applications, particularly Excel and Outlook.
- Experience in planning, scheduling, or coordinating maintenance or engineering services within a fast-paced environment.
- Proven ability to prioritise workloads, manage multiple tasks, and meet strict deadlines while maintaining accuracy.
- Excellent communication and interpersonal skills, with the ability to build effective relationships with customers, engineers, subcontractors, and internal teams.
- Experience raising purchase orders and coordinating supplier or subcontractor activities.
- Strong analytical and problem-solving skills, with the ability to interpret data and improve scheduling efficiency.
- Customer-focused approach with a commitment to delivering high-quality service and meeting contractual performance targets.
- Knowledge of health and safety practices within facilities management or maintenance environments.
- Technical understanding of Mechanical & Electrical (M&E) services or facilities management operations would be advantageous.
Contract Administrator in Reading employer: Guidant Global
At our Reading location, we pride ourselves on being an excellent employer that values employee growth and development. With a supportive work culture that encourages collaboration and innovation, we offer meaningful opportunities for career advancement while ensuring a healthy work-life balance. Join us to be part of a dynamic team where your contributions are recognised and rewarded, and where you can make a real impact in the facilities management sector.
StudySmarter Expert Advice🤫
We think this is how you could land Contract Administrator in Reading
✨Get to Know the Local Scene
Temporary roles in logistics and supply chain often rely on local connections. Visit local businesses or warehouses and introduce yourself! You'd be surprised how often work is filled through word of mouth, so put yourself out there.
✨Leverage Industry Events
Look for trade shows, logistics expos, or supply chain seminars happening in your area. These events are goldmines for networking and often feature companies looking for temporary staff. It’s a great way to make a lasting impression!
✨Be Ready to Flex Your Skills
In temporary roles, employers want people who can easily adapt. Brush up on your knowledge of inventory management systems or logistics software—anything that can show you're ready to jump in right away. It will make you stand out!
✨Apply through Our Website!
Don't forget to check our listings at StudySmarter! We often have great temporary roles in logistics and supply chain that you can apply for directly. Getting your application in through our site is a solid step towards landing your next gig!
We think you need these skills to ace Contract Administrator in Reading
Some tips for your application 🫡
Show Off Your Logistics Know-How:When applying for a Contract Administrator in logistics and supply chain, make sure to highlight your relevant skills such as inventory management, procurement knowledge, and experience with logistics software. Tailor your CV to show any specific projects or coursework you've completed that relate to the field—specifics matter!
Flexibility is Key:Since this is a temporary position, it's important to showcase your flexibility in your cover letter. Employers want to know that you can hit the ground running and adapt quickly to changing priorities, so share examples of previous roles where you've shown this adaptability.
Include Certifications and Training:If you have any relevant certifications like a Forklift License or training in supply chain management, make sure these are front and centre in your application. They really can set you apart in the logistics field, especially for a temporary role where employers may prefer someone who's ready to jump straight into the task at hand.
Why You Want This Role:In your cover letter, express why you're interested in this temporary position at Guidant Global. Use it as a chance to show your enthusiasm for the logistics field and how this experience will help you grow professionally. Remember, it’s about more than just the job—show us you're keen to learn and make a difference!
How to prepare for a job interview at Guidant Global
✨Know Your Supply Chain Basics
Brush up on fundamental supply chain concepts, like inventory management and logistics strategies. Since this is a temporary role, having a quick grasp of these basics can set you apart and show that you can hit the ground running.
✨Showcase Problem-Solving Skills
Be ready to discuss real-life scenarios where you solved logistics challenges. Interviewers love hearing how you approached issues like delays or order discrepancies, so come prepared with a couple of solid examples that highlight your critical thinking skills.
✨Stay Flexible and Open-Minded
As a temporary candidate, we need to demonstrate adaptability. Be prepared to discuss how you can quickly integrate into different teams and handle diverse tasks. This can really showcase your potential to thrive in a fast-paced environment like logistics.
✨Get Familiar with Logistics Tools
Familiarise yourself with common supply chain management software, such as SAP or Oracle. Mentioning these tools during your interview can impress your interviewer at Guidant Global and demonstrate your readiness to engage with their systems right away.
