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- Tasks: Assist in processing supplier payments and resolving invoice queries efficiently.
- Company: Join a dynamic team in Stoke-on-Trent for a temporary role.
- Benefits: Earn £13.26 per hour with valuable experience in accounts payable.
- Why this job: Gain hands-on experience in finance while contributing to a high-quality service.
- Qualifications: Basic knowledge of accounts payable and strong communication skills required.
- Other info: Perfect for students seeking flexible work and professional growth.
The predicted salary is between 1000 - 1500 £ per month.
Payments Assistant — 3-month temporary assignment. Location: Stoke-on-Trent. Payrate: £13.26 PAYE.
We are currently seeking a Payments Assistant for a 3-month temporary post based in Stoke-on-Trent. This role offers an excellent opportunity to contribute to an efficient, effective and high-quality accounts payable function.
Job PurposeTo assist in providing an efficient, effective and quality accounts payable function.
Key Duties / Responsibilities- To assist in ensuring that all forms of supplier payments are accurately and promptly processed, adhering to legislative deadlines and timescales set by the department to pay external parties within agreed payment terms.
- Dealing with invoice related queries from both internal departments and external suppliers in a professional manner.
- Administer the invoice mailbox on a rota basis, batching invoices for import, dealing with missing information or errors and identifying opportunities to streamline or consolidate.
- To exercise the necessary levels of verification and controls prior to processing supplier payments, including the checking purchase orders and verifying approvals where appropriate.
- To assist in the maintenance of the payments system, including the insertion and amendment of accounts and assigning of Procurement classification codes to suppliers - working in close liaison with the Category Management team.
- To ensure that new suppliers or amendments to existing records follow a strict, auditable process to verify address and banking details.
- To assist in the administration and checking of the invoices associated with the Sub-Contractors Tax Deduction Scheme, checking their validity to fall within the scheme and providing payment details to the Payment Officer for verification with HMRC.
- To negotiate with suppliers in relation to dispute, payment terms and invoice / purchase order reconciliation processes.
- To assist daily in the process of amendments and alterations to existing data on all cheque and electronic payments, undertaking daily reconciliation and checking of payment data and method to ensure the correct payment is made in respect of the payee and service provided.
- To follow all procedures to produce and despatch manual cheques and to input and balance all invoices relating to these payments.
- To check and process the reimbursement of petty cash imprests for all directorates.
- To receive and process all enquiries, producing information and documentation as requested, checking supplier statements and requesting missing invoices/credit notes.
- Liaising with internal stakeholders regarding supplier queries and ensuring disputes are resolved or flagged to prevent unwarranted payments.
- To assist in the processing of all payments via the Purchasing system, schools SIMS system and the electronic ordering system.
- To maintain a detailed understanding of all payments systems and procedures.
- To assist in the process, payment and balancing of all purchases made via the electronic ordering system and Corporate Purchasing Cards, ensuring compliance with approval and checking processes.
- To assist in the despatch of Housing Benefit cheques to landlords and clients, and contribute to process improvements.
- To assist in the despatch of Council Tax and rate refund cheques and contribute to process improvements.
- To liaise with internal/external clients, government agencies and other bodies, resolving complex queries both face to face and by telephone.
- To be aware of and adhere to performance objectives and quality standards in order to comply with national standards such as the Late Payment Directive.
- To undertake appropriate training across a broad range of functions.
- To attend anti-money laundering training and remain vigilant regarding payment fraud, ensuring prompt reporting of suspected cases.
- To assist in advising suppliers and service users on improvements to controls, payment methods and processes.
- To be familiar with and adhere to policies, procedures and controls to minimise risk of fraud or data breaches.
- To actively review supplier maintenance details to improve data accuracy and remove duplication.
- To undertake any other duties appropriate to the post.
- A good knowledge of Local Authority (or similar) accounts payable systems and petty cash procedures.
- Computer literate in finance systems and office software such as Windows, Word and Excel.
- Understanding of GDPR, Freedom of Information Act and Late Payment Legislation.
- Experience of payment processes and systems.
- Experience dealing with external and internal stakeholders, including the public.
- Ability to negotiate with suppliers.
- Strong oral and written communication skills.
- Accurate and speedy keyboard skills.
- Ability to work independently or as part of a team, prioritising workload.
- Confident, assertive, friendly and approachable manner.
- Ability to deal with diverse communities in a sympathetic but positive manner.
- Commitment to high-quality customer service.
- Ability to work under pressure with a flexible approach.
Payments Assistants employer: Guidant Global
Contact Detail:
Guidant Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payments Assistants
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Payments Assistant role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions related to accounts payable. Think about how you can showcase your skills in handling supplier payments and resolving disputes. Confidence is key, so rehearse until you feel ready to shine!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your values and career goals. Check out our website for the latest job postings and make sure to tailor your approach to each opportunity!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Payments Assistants
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Payments Assistant role. Highlight relevant experience in accounts payable and any specific skills that match the job description. We want to see how you can contribute to our efficient and effective team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this temporary assignment. Share your enthusiasm for the role and how your skills align with our needs at StudySmarter.
Showcase Your Communication Skills: Since you'll be dealing with internal and external stakeholders, it's crucial to demonstrate your strong communication skills. Use clear and concise language in your application to show us you can handle invoice-related queries like a pro!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Guidant Global
✨Know Your Numbers
Brush up on your knowledge of accounts payable processes and systems. Be ready to discuss specific examples from your past experiences where you successfully managed supplier payments or resolved invoice queries. This will show that you understand the role and can hit the ground running.
✨Master the Details
Familiarise yourself with the key duties listed in the job description, especially around processing payments and handling disputes. Prepare to explain how you've handled similar tasks before, and think about any improvements you could suggest based on your previous experiences.
✨Communication is Key
Since this role involves liaising with both internal and external stakeholders, practice articulating your thoughts clearly. Think of examples where you’ve effectively communicated with suppliers or resolved conflicts, as this will demonstrate your strong interpersonal skills.
✨Show Your Flexibility
The job requires a flexible approach to work under pressure. Be prepared to share instances where you adapted to changing circumstances or prioritised tasks effectively. This will highlight your ability to thrive in a dynamic environment, which is crucial for a Payments Assistant.
