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- Tasks: Provide essential admin support and manage daily tasks in a dynamic office environment.
- Company: Join EQUANS, a global leader in energy services with a commitment to sustainability.
- Benefits: Earn £12.21 per hour, enjoy flexible hours, and gain valuable experience.
- Why this job: Be the first point of contact and make a real difference in a supportive team.
- Qualifications: Strong communication skills and proficiency in Microsoft Office are essential.
- Other info: Part-time role with opportunities for growth in a vibrant workplace.
The predicted salary is between 10 - 15 £ per hour.
Base Location: Equans Office, Floor 2, Ellesmere Port Library, CH65 0BG
Salary: £12.21 per hour PAYE
Working Pattern: Tuesday to Friday, 8:00 to 16:00
This role provides administrative support to clients and internal teams across the contract. Responsibilities include managing day-to-day admin tasks, databases, access passes, post handling, reception cover, and meeting support. The role works closely with supervisors and management to ensure services meet contract KPIs, compliance standards, and customer expectations. The position is part-time, 30 hours per week, Tuesday to Friday.
Key Accountabilities
- Act as the first point of contact for clients and internal stakeholders requiring administrative support.
- Manage day-to-day administrative tasks including postal scanning, forwarding, and database maintenance.
- Issue and manage ID badges, access fobs, print cards, site keys, and community service bookings.
- Raise, issue, and monitor responsive works orders in line with contract requirements and KPIs.
- Monitor shared inboxes and respond to queries, escalating issues to management when required.
- Support end-of-month reporting by capturing data such as overtime and site audit information.
- Ensure office facilities are fully stocked, compliant, and operational at all times.
- Provide financial administrative support, including tracking purchase orders and cleaning requests.
- Offer reception cover at client sites and support council meetings through accurate minute-taking.
- Work closely with Supervisors and the Soft FM Manager to ensure compliance, service delivery, and customer satisfaction.
Key Skills & Requirements
- Strong interpersonal skills with a professional and customer-focused approach.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Outlook, Word, and Excel.
- Proven experience providing administrative support to operational teams.
- Ability to plan, organise, and prioritise workload while maintaining accuracy.
- Strong attention to detail and ability to manage multiple tasks simultaneously.
- Ability to work independently as well as collaboratively within a team.
- Confidence in building and maintaining relationships with stakeholders at all levels.
- Flexible, adaptable, and proactive approach to problem-solving.
- Understanding of compliance, health & safety, and service delivery standards within a contractual environment.
What happens next? Your application and CV will be carefully reviewed by the recruitment team managing this position. If your experience matches the role requirements, we will contact you within 48 hours to discuss the opportunity and outline the next steps.
Administrator (Administration) in London employer: Guidant Global
Contact Detail:
Guidant Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator (Administration) in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an admin role, and who knows? They might just have the inside scoop on opportunities at EQUANS or similar companies.
✨Tip Number 2
Prepare for those interviews! Research common admin interview questions and practice your responses. Make sure you can highlight your strong interpersonal skills and attention to detail, as these are key for the role.
✨Tip Number 3
Show off your tech skills! Brush up on Microsoft Outlook, Word, and Excel. Being proficient in these tools will give you an edge, especially when discussing your experience in managing databases and administrative tasks.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you're serious about joining the EQUANS team and ready to support their mission.
We think you need these skills to ace Administrator (Administration) in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrator role. Highlight your relevant experience in administrative support and any specific skills that match the job description, like proficiency in Microsoft Office.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention your strong interpersonal skills and how you can contribute to the team at EQUANS.
Showcase Your Attention to Detail: In your application, give examples of how you've managed multiple tasks while maintaining accuracy. This is key for the Administrator role, so don’t hold back on sharing your experiences!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Guidant Global
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrator role. Familiarise yourself with the key accountabilities listed in the job description, such as managing databases and providing administrative support. This will help you demonstrate your knowledge and show how your skills align with what they’re looking for.
✨Show Off Your Communication Skills
Since this role requires excellent verbal and written communication, prepare to showcase these skills during the interview. Think of examples where you've effectively communicated with clients or team members. Practising common interview questions can help you articulate your thoughts clearly and confidently.
✨Highlight Your Attention to Detail
Given the importance of accuracy in administrative tasks, be ready to discuss how you ensure attention to detail in your work. You could mention specific tools or methods you use to stay organised, like checklists or software. This will reassure them that you can handle multiple tasks without compromising quality.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, or specific challenges the role might face. This shows your genuine interest in the position and helps you assess if it’s the right fit for you too.
