At a Glance
- Tasks: Provide HR admin support, manage recruitment processes, and ensure compliance with policies.
- Company: Join a dynamic team focused on delivering effective HR solutions.
- Benefits: Gain valuable experience, flexible working hours, and a supportive work environment.
- Other info: Opportunity to learn and grow in a fast-paced environment.
- Why this job: Kickstart your HR career while making a real impact in a collaborative setting.
- Qualifications: Strong communication skills and a passion for HR processes.
The predicted salary is between 25000 - 30000 £ per year.
Main purpose of the job
To provide first line generalist HR Administrative support to the company and support the delivery of a customer focused, effective, efficient and proactive HR function. Working collaboratively with Line Managers, Finance team, wider departmental/divisional functions and central HR teams. The post holder is expected to act as the initial point of contact for enquiries in relation to local and our HR policies, procedures and is expected to maintain an up-to-date knowledge of our company and Government HR Policies, procedures and guidelines.
Duties and responsibilities
- HR Advice and Guidance
- Responding to HR queries, signposting to further information or escalating. Helping to navigate HR processes and teams.
- Recruitment and Resourcing
- Coordinating the end-to-end recruitment process on behalf of hiring managers. From recruitment requests to onboarding. Covering Research Projects, substantive, temporary, honorary appointments and casual workers.
- Editing Job descriptions and advising managers in the recruitment process, adverts and selection process, ensuring relevant approvals have been sought throughout the process.
- Raising contract requests accurately and in good time, carrying out right to work and reference checks. Ensuring that new joiners receive their contract prior to starting with us.
- Initiating onboarding activities for new joiners (such as our staff account, IT access, staff directory access etc).
- Monitoring funding end-dates for contracts, advising the Head of HR Operations on end of funding/termination procedures as appropriate, and submitting Change of Appointment/Change of Funding forms and other related departmental transactions.
- Making full use of our Applicant Tracking System where applicable to Visiting Research Fellows, ensuring a positive candidate experience and a full audit trail of activity.
- Compliance
- Completion of pre-employment administration in line with government guidelines and legislation, (verifying right to work documents, taking up references, CRB COS, GDPR etc.)
- HR Lifecycle Administration
- Processing requests for payments/additional payments.
- Processing timely and accurate requests for changes related to the employee lifecycle.
- Keeping HR records updated and ensuring accuracy. Utilising our systems and services.
- Liaising with finance and research teams on matters such as end of contract and suspense clearing.
- Facilitating arrangements for leavers, ensuring that HR services are informed of leavers in line with payroll cut off dates.
- Manage all MyService tickets in line with service level agreements.
- Produce HR reports as required including starters and leavers report.
HR Operations Administrator employer: Guidant Global
As an HR Operations Administrator, you will thrive in a dynamic and supportive environment that prioritises employee development and collaboration. Our company fosters a culture of inclusivity and innovation, offering comprehensive training and growth opportunities while ensuring a healthy work-life balance. Located in a vibrant area, we provide a unique chance to engage with diverse teams and contribute to meaningful HR initiatives that make a real impact.
StudySmarter Expert Advice🤫
We think this is how you could land HR Operations Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in HR or related fields. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its HR policies. Show us you know your stuff and can navigate their processes like a champ!
✨Tip Number 3
Practice your responses to common HR questions. We want to see how you handle queries and if you can provide clear, helpful guidance just like you'd do in the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows us you're keen on joining our team.
We think you need these skills to ace HR Operations Administrator
Some tips for your application 🫡
Know the Role:Before you start writing, make sure you really understand what the HR Operations Administrator role is all about. Dive into the job description and highlight key responsibilities that resonate with your experience. This will help us see how you fit right in!
Tailor Your Application:Don’t just send a generic CV and cover letter! Tailor your application to reflect the specific skills and experiences that match the job. Use the language from the job description to show us you’re on the same page and genuinely interested.
Showcase Your Skills:Highlight your HR administrative skills and any relevant experience you have. Whether it’s coordinating recruitment processes or managing HR records, make sure we can easily spot your strengths in your application.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s super easy and ensures your application gets to the right place. Plus, it shows us you’re keen on joining our team!
How to prepare for a job interview at Guidant Global
✨Know Your HR Basics
Make sure you brush up on the key HR policies and procedures relevant to the role. Familiarise yourself with government guidelines and how they apply to the company. This will show that you're proactive and ready to hit the ground running.
✨Showcase Your Organisational Skills
As an HR Operations Administrator, you'll be juggling multiple tasks. Prepare examples of how you've successfully managed recruitment processes or handled administrative tasks in the past. Highlight your ability to keep things organised and efficient.
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific HR situations, like responding to queries or managing onboarding. Think through potential scenarios and how you would approach them, demonstrating your problem-solving skills and customer-focused mindset.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the company's HR practices or team dynamics. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
