At a Glance
- Tasks: Support HR operations by managing recruitment, onboarding, and employee lifecycle administration.
- Company: Join a dynamic team focused on delivering effective HR solutions.
- Benefits: Gain valuable experience in HR with a competitive salary and flexible working options.
- Other info: This is a 3-month contract with opportunities for growth and learning.
- Why this job: Kickstart your career in HR while making a real impact in a supportive environment.
- Qualifications: Strong communication skills and a passion for helping others.
The predicted salary is between 30000 - 40000 £ per year.
Main purpose of the job
To provide first line generalist HR Administrative support to the company and support the delivery of a customer focused, effective, efficient and proactive HR function. Working collaboratively with Line Managers, Finance team, wider departmental/divisional functions and central HR teams. The post holder is expected to act as the initial point of contact for enquiries in relation to local and our HR policies, procedures and is expected to maintain an up-to-date knowledge of our company and Government HR Policies, procedures and guidelines.
Duties and responsibilities
- HR Advice and Guidance
- Responding to HR queries, signposting to further information or escalating. Helping to navigate HR processes and teams.
- Recruitment and Resourcing
- Coordinating the end-to-end recruitment process on behalf of hiring managers. From recruitment requests to onboarding. Covering Research Projects, substantive, temporary, honorary appointments and casual workers.
- Editing Job descriptions and advising managers in the recruitment process, adverts and selection process, ensuring relevant approvals have been sought throughout the process.
- Raising contract requests accurately and in good time, carrying out right to work and reference checks. Ensuring that new joiners receive their contract prior to starting with us.
- Initiating onboarding activities for new joiners (such as our staff account, IT access, staff directory access etc).
- Monitoring funding end-dates for contracts, advising the Head of HR Operations on end of funding/termination procedures as appropriate, and submitting Change of Appointment/Change of Funding forms and other related departmental transactions.
- Making full use of our Applicant Tracking System where applicable to Visiting Research Fellows, ensuring a positive candidate experience and a full audit trail of activity.
- Compliance
- Completion of pre-employment administration in line with government guidelines and legislation, (verifying right to work documents, taking up references, CRB COS, GDPR etc.)
- HR Lifecycle Administration
- Processing requests for payments/additional payments.
- Processing timely and accurate requests for changes related to the employee lifecycle.
- Keeping HR records updated and ensuring accuracy. Utilising our systems and services.
- Liaising with finance and research teams on matters such as end of contract and suspense clearing.
- Facilitating arrangements for leavers, ensuring that HR services are informed of leavers in line with payroll cut off dates.
- Manage all MyService tickets in line with service level agreements.
- Produce HR reports as required including starters and leavers report.
HR Operations Administrator employer: Guidant Global
As an HR Operations Administrator, you will join a dynamic and supportive team that prioritises employee development and collaboration. Our company fosters a culture of inclusivity and continuous learning, offering opportunities for professional growth while ensuring a customer-focused HR function. Located in a vibrant area, we provide a stimulating work environment where your contributions are valued and recognised.
StudySmarter Expert Advice🤫
We think this is how you could land HR Operations Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in HR or related fields. A friendly chat can lead to insider info about job openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. We want you to show how you fit right in, so think about examples from your past experiences that align with their mission.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you feel more confident and articulate when it’s your turn to shine in front of the hiring managers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing familiar faces in our talent pool!
We think you need these skills to ace HR Operations Administrator
Some tips for your application 🫡
Know the Role Inside Out:Before you start writing, make sure you understand the HR Operations Administrator role thoroughly. Familiarise yourself with the key responsibilities and how your skills align with them. This will help us see that you're genuinely interested in the position.
Tailor Your Application:Don’t just send a generic application! Customise your CV and cover letter to highlight relevant experiences and skills that match the job description. We love seeing how you can bring value to our team!
Be Clear and Concise:When writing your application, keep it straightforward. Use clear language and avoid jargon. We appreciate a well-structured application that gets straight to the point without unnecessary fluff.
Apply Through Our Website:Make sure to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it helps us keep everything organised!
How to prepare for a job interview at Guidant Global
✨Know Your HR Basics
Make sure you brush up on the key HR policies and procedures relevant to the role. Familiarise yourself with common HR queries and how to navigate them, as you'll likely be asked about your understanding of these during the interview.
✨Showcase Your Recruitment Skills
Be prepared to discuss your experience with the recruitment process. Think of specific examples where you've coordinated hiring activities or improved candidate experiences. Highlight your ability to manage end-to-end recruitment effectively.
✨Demonstrate Attention to Detail
As an HR Operations Administrator, accuracy is crucial. Be ready to talk about how you ensure precision in tasks like processing contracts and maintaining HR records. Share examples that showcase your meticulous nature.
✨Engage with the Team Spirit
This role requires collaboration with various teams. During the interview, express your enthusiasm for working with line managers and finance teams. Share instances where teamwork led to successful outcomes in your previous roles.
