At a Glance
- Tasks: Support the Education Administration team with records management and improve office processes.
- Company: Dynamic educational institution in London, fostering a collaborative environment.
- Benefits: Gain valuable experience, develop skills, and work in a professional setting.
- Other info: Join a supportive team and enjoy a vibrant workplace culture.
- Why this job: Make a difference in student experiences while enhancing your administrative skills.
- Qualifications: 5 GCSEs at Grade C/4 or above and strong IT skills required.
The predicted salary is between 30000 - 40000 £ per year.
Contract: 2 months
Location: London, UK (On-site)
Working pattern: Monday to Friday (9am to 5pm)
Main Purpose of the Role
The Education Administration Support Assistant will provide short-term administrative support to the FLS Education Administration and Student Experience (EASE) Team. The postholder will play a key role in supporting records management activities, including the organisation, archiving, and digitisation of legacy records, while also contributing to the improvement of shared workspaces and administrative processes. The role will help ensure the efficient management of documentation, compliance with data protection requirements, and the creation of a professional and welcoming environment for staff, students, and visitors.
Key Relationships
- FLS EASE Administrative Team
- Academic and Professional Services colleagues within the Faculty
- Students and visitors engaging with EASE services
Key Duties and Responsibilities
- Sort, organise, and archive legacy student and programme documentation in accordance with departmental procedures
- Scan and digitise paper records while ensuring compliance with data management and data protection requirements
- Organise, label, and maintain storage systems to improve accessibility and retrieval of records
- Support the secure disposal of outdated, duplicate, or unnecessary documentation in line with records retention and data protection guidelines
- Transport documentation, stationery, and other materials between locations as required
- Assist with the tidying, organisation, and maintenance of office and shared working spaces
- Contribute to improvements in the physical working environment to ensure spaces are professional, efficient, and welcoming
- Work under guidance to ensure adherence to records management policies and administrative procedures
- Carry out checks relating to time-sensitive data during the main assessment period
- Undertake additional administrative duties appropriate to the grade and nature of the role
General Duties
- Provide cover and support for colleagues when required
- Assist with the organisation and administration of events related to designated programmes, where necessary
- Maintain confidentiality and handle sensitive information appropriately at all times
- Contribute positively to the effective operation of the wider administrative team
Person Specification
Qualifications, Experience, and Knowledge
Essential
- Minimum of 5 GCSEs at Grade C/4 or above (including English Language and Mathematics) or equivalent qualification/experience
- Experience of administrative work within a busy office environment
- Good understanding of general office administration procedures
- Strong IT skills, including Microsoft Office applications such as Word, Excel, and Outlook
- Ability to manage confidential and sensitive information appropriately
- Excellent organisational skills with strong attention to detail
- Ability to prioritise workload and meet deadlines within defined timeframes
- Good verbal and written communication skills
- Ability to work independently with minimal supervision as well as collaboratively within a team
Desirable
- Experience of working within a higher education, further education, or teaching and learning environment
- Experience of records management, archiving, or document digitisation
- Awareness of data protection legislation and records retention requirements
- Experience supporting administrative processes within a student-facing environment
Education Assistant employer: Guidant Global
As an Education Assistant in London, you will join a dynamic and supportive team dedicated to enhancing the student experience through effective administration. Our work culture prioritises collaboration and professional development, offering opportunities for growth within the higher education sector. Enjoy a welcoming environment that values your contributions while ensuring compliance with data protection and records management standards.
StudySmarter Expert Advice🤫
We think this is how you could land Education Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the education sector, especially those who work in administrative roles. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the organisation and its values. Show us that you understand the role of an Education Assistant and how you can contribute to creating a welcoming environment for staff and students.
✨Tip Number 3
Practice your organisational skills! During interviews, be ready to discuss how you've managed records or improved processes in previous roles. We love hearing about your attention to detail and ability to meet deadlines.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always on the lookout for passionate individuals who want to make a difference in education.
We think you need these skills to ace Education Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Education Assistant role. Highlight your relevant experience in administrative work and any skills that match the job description, like organisation and attention to detail.
Showcase Your IT Skills:Since strong IT skills are essential, don’t forget to mention your proficiency with Microsoft Office applications. If you have experience with document digitisation or records management, make that stand out!
Be Professional and Personable:Remember, this role is about creating a welcoming environment. Use a friendly yet professional tone in your application. Show us that you can handle sensitive information while being approachable to students and staff.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Guidant Global
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Education Assistant role. Familiarise yourself with records management, archiving, and digitisation processes. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed documentation or improved administrative processes. Be ready to discuss how you prioritised tasks and met deadlines in a busy office environment.
✨Brush Up on Data Protection Knowledge
Given the importance of data protection in this role, it’s crucial to have a basic understanding of relevant legislation. Research data management practices and be prepared to discuss how you would ensure compliance while handling sensitive information.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the work environment, and any ongoing projects. This not only shows your enthusiasm but also helps you gauge if the role is the right fit for you.
