At a Glance
- Tasks: Process legal documents and files, collect from solicitors, and maintain accurate records.
- Company: This role is based in Coventry, CV6, with a focus on legal document management.
- Benefits: Payrate of £12.90 per hour with overtime at x1.5; potential for contract extension.
- Other info: Position is fully onsite for a 3-month contract with possible extension.
- Why this job: Join a critical intervention process within the legal sector, ensuring confidentiality and accuracy.
- Qualifications: GCSE Maths and English, full driving licence, and good knowledge of MS Office required.
The predicted salary is between 12.9 - 12.9 £ per hour.
Location: Coventry, CV6
Contract Length: 3 Months (Possibility of extension)
Payrate: £12.90 per hour via PAYE (Overtime at x1.5 hours.)
Working Arrangement: Fully Onsite
Job Purpose
To receive and process files/documents recovered from solicitors following the SRA's intervention into a firm of solicitors. To receive and process requests for files/documents which may be held in the SRA's intervention Archive. You will also make collections from clients and attend solicitors' offices to collect boxes of documents which are returned to Coventry.
Key Responsibilities
- Inspect and analyse client files, original legal documents and accounting material recovered from Interventions - index onto database - as per procedures
- Receive, assess and acknowledge incoming documentation and direct appropriately
- Log incoming post onto our in-house database and create physical files
- Link incoming documents to existing applications and update records
- Interrogate databases and spreadsheets to locate information regarding interventions, requests and files and documents.
- Determine ownership of files and documents and the authority needed for the release
- Sift files and redact documents prior to release.
- Handle incoming telephone calls and emails from clients and solicitors, provide updates on cases and explain actions needed and reasons why
- Chase information and keep clients updated.
- Support the intervention process
- Drive a van
- Attend third party sites to collect/deliver files
- Assist with loading and unloading of incoming and outgoing boxes and files
- Ensure any mechanical handling equipment is operated safely and securely
- Maintain accurate records and logbooks as per instructions
- Sort files and maintain accurate filing systems in line with agreed processes
- Ensure all aspects of confidentiality are strictly observed
- Comply with Health & Safety instructions and guidance
- Provide support to the Team Leader including any other tasks in line with customer and business needs.
- Carry out responsibilities in line with local and company guidelines
Key Skills & Qualifications
- GCSE Maths and English
- Full Driving Licence - Willingness to Travel
- Good knowledge of MS office and a working knowledge of general IT systems
- Excellent communication skills both oral and written with the ability to communicate at all levels
- Excellent customer service skills - the ability to effectively communicate clearly with demanding customers
- Excellent attention to detail with the ability to work accurately under pressure and
Archive Officer / Driver in Coventry employer: Guidant Global
Work in Coventry, CV6, where you will support the SRA's intervention process. Enjoy a competitive pay rate and the opportunity to extend your contract. Join a dedicated team focused on maintaining high standards of confidentiality and accuracy in legal documentation.
