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- Tasks: Provide top-notch executive support to the Strategic Director and manage their busy schedule.
- Company: Join a dynamic organisation focused on impactful public service.
- Benefits: Gain valuable experience in a fast-paced environment with potential for contract extension.
- Why this job: Be at the heart of decision-making and support high-profile individuals in a meaningful role.
- Qualifications: 3 years' experience as a Personal Assistant and strong organisational skills required.
- Other info: Opportunity to enhance your professional network and develop essential administrative skills.
The predicted salary is between 30000 - 40000 £ per year.
Type: Contract role – 3 months (possibility of extension). The Personal Assistant to the Strategic Director provides a highly confidential, professional and comprehensive executive support service, acting as the primary point of contact for internal and external stakeholders. The role manages the Director’s diary, appointments, meetings, correspondence and documentation, ensuring the smooth running of daily operations. It also involves maintaining efficient office and information systems, preparing reports and minutes, coordinating travel and events, and handling enquiries with tact, diplomacy and excellent customer service. The position requires strong organisational ability, attention to detail, initiative, and the capability to support high‑profile individuals in a fast‑paced, sensitive environment.
Key Responsibilities:
- Provide a confidential Personal Assistant and secretarial service to the Strategic Director.
- Act as a primary point of contact for the department, handling callers, emails, correspondence and redirecting queries appropriately.
- Prepare, draft and type confidential correspondence, reports, letters and meeting minutes.
- Manage the Strategic Director’s diary, including organising meetings, interviews and appointments.
- Design, maintain and update confidential filing systems and office systems.
- Make necessary travel arrangements including hotels, transport, and event bookings.
- Arrange refreshments and hospitality for visitors and guests of the Strategic Director.
- Ensure the Director has all relevant papers and documentation for committees and meetings.
- Continuously review and improve office, information and communication systems, recommending changes where needed.
- Make internal and external contacts on behalf of the Strategic Director and undertake additional duties as required.
Requirements:
- Ability to operate a range of office equipment (telephone, photocopier, fax etc).
- Strong capability to manage accurate information and retention systems, both manual and digital.
- High accuracy and attention to detail in clerical and administrative work.
- Skilled in arranging events, managing diaries, servicing meetings, and producing agendas and minutes.
- Proficient in using key IT packages recognised by the Council.
- Ability to deal confidently with internal and external customers face‑to‑face and via phone.
- Strong communication skills, including drafting letters, speeches and formal documentation.
- Ability to organise and oversee a variety of meetings and high‑profile functions with exceptional attention to detail.
- Experience providing support to high‑profile individuals, managing strict schedules and journey planning.
- Ability to work flexibly, prioritise multiple activities, and maintain a customer‑focused approach.
- At least 3 years’ experience as a Personal Assistant to a Director or equivalent senior manager within the Council or another Local Authority or Public Service Organisation.
Education/Qualifications:
- Demonstrable relevant related experience.
- 4 GCSEs (Grade A-C) or equivalent, to include English language.
What happens next? Your application and CV will be carefully reviewed by the recruitment team managing this position. If your experience matches the role requirements, we will contact you within 48 hours to discuss the opportunity and outline the next steps.
Strategic Director Executive Assistant (Contract) in Bradford employer: Guidant Global
Contact Detail:
Guidant Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Strategic Director Executive Assistant (Contract) in Bradford
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Strategic Director Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the Strategic Director's background. Tailor your responses to highlight your experience in managing diaries, organising meetings, and providing top-notch support to high-profile individuals.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've improved office systems or managed complex schedules in the past. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Strategic Director Executive Assistant (Contract) in Bradford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Strategic Director Executive Assistant. Highlight your experience in managing diaries, handling correspondence, and supporting high-profile individuals. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and attention to detail. Remember, we love a personal touch!
Showcase Your Communication Skills: Since this role involves a lot of communication, make sure to showcase your writing skills in your application. Whether it's drafting letters or preparing reports, we want to see that you can communicate clearly and professionally.
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved!
How to prepare for a job interview at Guidant Global
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant to the Strategic Director. Familiarise yourself with the key tasks like managing diaries, preparing reports, and handling correspondence. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've successfully managed multiple tasks or high-pressure situations in the past. Highlight your attention to detail and ability to prioritise effectively, as these are crucial for supporting a high-profile individual.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle sensitive information. Think of scenarios where you had to deal with difficult stakeholders or manage conflicting priorities, and be prepared to explain how you navigated those situations with tact and diplomacy.
✨Demonstrate Your Communication Skills
As a Personal Assistant, strong communication is key. Be prepared to showcase your writing skills by discussing how you draft letters, reports, and meeting minutes. You might even want to bring a sample of your work to the interview to illustrate your proficiency in this area.