At a Glance
- Tasks: Plan and schedule training courses to ensure a seamless learning experience.
- Company: Join a dynamic Academic Services team in Gloucestershire.
- Benefits: Temporary to permanent role with flexible working and career growth.
- Other info: Onsite 3 days a week with opportunities for professional development.
- Why this job: Make a real impact by coordinating training that shapes future leaders.
- Qualifications: Strong admin skills, attention to detail, and excellent communication.
The predicted salary is between 11.7 - 14.3 £ per hour.
Role - Scheduling Administrator
Type - Contract inside IR35 Umbrella
Contract Length: 6 month contract
Location: Gloucestershire (Onsite 3 days a week)
We are looking for an organised and proactive Planning and Scheduling Administrator to join our Academic Services team. This is a key role responsible for the effective planning, scheduling, and coordination of training programmes to ensure a seamless and high-quality learning experience for our customers.
Working closely with Training Delivery teams and internal stakeholders, you will play a vital part in ensuring courses are accurately planned, resources are booked, and schedules are delivered efficiently and on time.
Key Responsibilities
- Plan, schedule, and programme training courses in line with business objectives
- Input, manage, and maintain course bookings using internal systems (e.g., Celcat)
- Coordinate staffing requirements, including booking core staff and associate tutors
- Ensure all schedules are completed 6–8 weeks in advance of course start dates
- Identify and resolve scheduling clashes, resource shortages, or conflicts
- Liaise with Training Delivery Team Leaders to agree priorities and timelines
- Manage amendments and enquiries within defined service levels (typically within 5 working days)
- Produce timesheets and ensure accurate processing of tutor payments
- Maintain clear and consistent communication with internal stakeholders
- Support onboarding of trainers and contribute to continuous improvement across scheduling processes
What We’re Looking For
- Strong administrative experience with excellent attention to detail
- Proven ability to build positive working relationships across teams
- Excellent organisational skills and ability to manage competing priorities
- Confident communicator, both written and verbal
- Proficiency in Microsoft Office (especially Excel) and ability to learn new systems quickly
- A proactive, solution-focused mindset with the ability to think on your feet
- Flexible approach to support business needs, including occasional weekend work
Administrator - Immediate Start (Temporary to Permanent) Administrator - Immediate Start (Temporary to Permanent) employer: Guidant Global
As an Electronics Design Engineer at our client's esteemed headquarters in Stevenage, you will be part of a legacy that has supported the UK Ministry of Defence for over 70 years. The company fosters a collaborative work culture that encourages innovation and professional growth, offering access to state-of-the-art facilities, including an onsite gym and coffee shop, alongside excellent transport links. With opportunities to mentor others and tackle technically challenging projects, this role promises a rewarding career path in a high-integrity environment.
