Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Be the go-to person for clients, managing admin tasks and ensuring smooth operations.
- Company: Join EQUANS, a global leader in energy services with a focus on sustainability.
- Benefits: Earn £12.71/hour, gain valuable experience, and work in a supportive environment.
- Other info: Enjoy a fast-paced environment with opportunities for growth and development.
- Why this job: Make a difference in a dynamic role while supporting the transition to net zero.
- Qualifications: Previous admin experience and strong communication skills are essential.
The predicted salary is between 25000 - 30000 £ per year.
EQUANS is a global leader in energy services, with nearly 100,000 employees in over 50 countries and an annual turnover of over 17 billion euros. In the UK & Ireland, EQUANS provides FM, regeneration, technical, and energy services, specialising in smart buildings, green mobility, district energy, as well as renewables. EQUANS' 13,500 UK & Ireland employees support the transition to net zero and digital and industrial transformations.
Roles & Responsibilities
- Act as the first point of contact for clients and internal stakeholders, providing support across a range of administrative tasks.
- Manage day-to-day administrative operations, ensuring smooth delivery of services in line with contract requirements.
- Handle postal duties including scanning, sorting, and forwarding documents efficiently.
- Maintain and update multiple databases, ensuring data accuracy and integrity at all times.
- Issue and manage ID badges, access fobs, print cards, and site keys in line with security procedures.
- Monitor and manage shared inboxes, responding promptly to queries and escalating issues when necessary.
- Support the coordination and tracking of work orders, ensuring timely completion and compliance with KPIs.
- Assist in preparing end-of-month reports, including data collection such as overtime tracking and audit information.
- Provide reception cover when required, ensuring a professional and welcoming front-of-house experience.
- Attend meetings and accurately record minutes, particularly during council or stakeholder meetings.
Qualifications / Experience
- Previous experience in an administrative or business operations role.
- Strong interpersonal skills with the ability to build effective working relationships.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office applications, including Outlook, Word, and Excel.
- Experience in managing databases and handling data entry with high accuracy.
- Ability to plan, organise, and prioritise workload effectively in a fast-paced environment.
- Experience supporting operational or facilities management teams is desirable.
- Strong attention to detail with a high level of accuracy in all tasks.
- Ability to work independently as well as collaboratively within a team.
- A proactive and customer-focused approach with strong problem-solving skills.
Administrator employer: Guidant Global
Contact Detail:
Guidant Global Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Administrator role at Equans. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching Equans and their services. Understand their focus on smart buildings and energy services. This will help you tailor your answers and show that you're genuinely interested in the company.
✨Tip Number 3
Practice common interview questions related to administrative roles. Think about how your previous experience aligns with the responsibilities listed in the job description. We want you to shine when discussing your skills!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the Equans team. Let's get you that Administrator position!
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrator role at Equans. Highlight your previous administrative experience and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Be sure to mention your strong interpersonal skills and your ability to manage multiple tasks effectively, as these are key for us.
Show Off Your Tech Skills: Since proficiency in Microsoft Office is a must, make sure to mention your experience with Outlook, Word, and Excel. If you've managed databases before, let us know how you ensured data accuracy and integrity!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you!
How to prepare for a job interview at Guidant Global
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrator at Equans. Familiarise yourself with their services and how your role fits into the bigger picture. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since this role involves a lot of interaction with clients and stakeholders, be prepared to demonstrate your excellent verbal and written communication skills. Think of examples from your past experiences where you effectively communicated or resolved issues, as this will highlight your suitability for the role.
✨Be Ready for Practical Scenarios
Expect some situational questions during the interview. Prepare for scenarios related to managing databases, handling postal duties, or coordinating work orders. Practising how you would approach these tasks can help you articulate your thought process clearly during the interview.
✨Highlight Your Attention to Detail
Attention to detail is crucial for an Administrator. Bring up specific instances where your meticulous nature made a difference in your previous roles. Whether it was ensuring data accuracy or preparing reports, showcasing your ability to maintain high standards will resonate well with the interviewers.