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For Companies At a Glance
- Tasks: Support executives with administrative tasks and manage complex schedules in a fast-paced environment.
- Company: Join Guggenheim Securities, a leading global investment and advisory firm.
- Benefits: Enjoy a hybrid work model with four days in the office and one day remote.
- Why this job: Be part of a dynamic team and make a real impact in investment banking.
- Qualifications: 10+ years as an executive assistant, preferably in financial services.
- Other info: Opportunity for growth in a collaborative and innovative culture.
The predicted salary is between 36000 - 60000 £ per year.
Guggenheim is seeking a proactive Executive Assistant to support its London Investment Banking team. This person will support executives in all administrative functions as well as providing general administrative support for the London Office. The ideal candidate must be reliable, exercise excellent judgment, handle confidential information in a professional and discreet manner, have exceptional communication skills, demonstrate professionalism, have the ability to handle numerous projects, and must handle a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other senior members of the team and external clients in a fast paced and entrepreneurial environment.
Executive Assistant role is located in London and is four days in the office and one day remote.
Essential Job Functions
- Manage complex calendars; manage schedules for on and off-site meetings and travel
- Arrange meetings and appointments with clients and other counterparties
- Arrange domestic and international business travel; coordinate hotels/meetings/meals
- Prepare itineraries – keep other staff posted as necessary
- Process expense reports utilizing the Workday system
- Interface and communicate with internal administrative functions on behalf of the professionals they support, including expense management, conference management, marketing, and other departments.
- Answer multiple phone lines and provide phone coverage for other team members as needed; professionally relay appropriate information to callers as directed, route calls to other persons as necessary and ensure that messages are received and conveyed promptly.
- Proactively organize materials for calls, meetings, and travel
- Liaise with administrative staff of clients as necessary
- Monitor emails for professionals, as requested
- Complete expense reports
- Perform other related duties as assigned or requested by professionals they support
- Ensure day to day maintenance of amenity spaces, including conference rooms and pantries is completed and up to par
Preferred Qualifications
- Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
- Knowledge of DealCloud CRM and Workday preferred but will train
- Strong time management skills and ability to manage multiple tasks for many professionals
- Strong interpersonal and communication skills
- Strong organizational skills and problem solving skills
- Ability to exercise judgment including prioritizing issues and tasks
- Detail-oriented and able to multi-task in a fast-paced environment
- Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success
- Self-starter who is able to work with the professionals they support to identify issues and problems and proactively solve them
- Ability to effectively and maturely communicate and collaborate with diverse personalities in all levels of team members
- Handle confidential information in a professional and discreet manner
Basic Qualifications
- Bachelor's degree or equivalent experience
- Minimum of 10 plus years executive assistant experience, preferably in financial services
Experienced Executive Assistant in London employer: Guggenheim Securities
Contact Detail:
Guggenheim Securities Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Experienced Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching Guggenheim Securities and understanding their culture. Be ready to discuss how your skills align with their needs, especially in managing complex calendars and handling confidential information.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to interact with senior executives and clients. Mock interviews with friends can help you articulate your experience and demonstrate your professionalism.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the team at Guggenheim Securities.
We think you need these skills to ace Experienced Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior executives and managing complex schedules, as these are key aspects of the job.
Craft a Compelling Cover Letter: Your cover letter should reflect your personality and enthusiasm for the role. Use it to explain why you're the perfect fit for the fast-paced environment at Guggenheim Securities and how you can contribute to the team.
Showcase Your Skills: Don’t forget to mention your proficiency in Microsoft Office Suite and any experience with tools like DealCloud CRM and Workday. These skills are essential for the role and will set you apart from other candidates.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets the attention it deserves and shows your commitment to joining our team!
How to prepare for a job interview at Guggenheim Securities
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role at Guggenheim Securities. Familiarise yourself with the specific responsibilities mentioned in the job description, such as managing complex calendars and arranging travel. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
As an Executive Assistant, exceptional communication skills are a must. During the interview, be clear and concise in your responses. Practice articulating your thoughts on how you've effectively communicated with senior executives or clients in the past. This will highlight your ability to interact professionally in a fast-paced environment.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and judgement. Think of examples from your previous experience where you had to handle confidential information or manage multiple tasks under pressure. Prepare to discuss how you prioritised tasks and resolved issues, showcasing your proactive approach.
✨Demonstrate Your Organisational Skills
Guggenheim is looking for someone who can manage a heavy workflow with accuracy. Bring examples of how you've organised materials for meetings or managed schedules effectively in the past. You might even want to mention any tools or systems you've used, like Workday or Microsoft Office, to illustrate your proficiency and attention to detail.
