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- Tasks: Manage education programme bookings, financial transactions, and support reporting.
- Company: The Guardian Foundation promotes global press freedom and media literacy.
- Benefits: Enjoy hybrid working, 30 days annual leave, and generous pension contributions.
- Why this job: Join a mission-driven team empowering youth with critical media skills.
- Qualifications: Experience in administration, finance procedures, and proficiency in Microsoft Office required.
- Other info: Flexible working arrangements and a commitment to diversity and inclusion.
The predicted salary is between 29000 - 29000 £ per year.
Salary: The salary for this role is £29,000 per annum.
Location: Kings Place, 90 York Way, Kings Cross, London N1.
Hybrid working: We support hybrid working. This particular role would ideally be in the office at least 3 days per week and up to 2 days working remotely.
The Guardian Foundation is a charitable organisation dedicated to promoting global press freedom, media literacy, and access to reliable journalism. Our vision is a world where everyone can access diverse and trustworthy information, strengthening their ability to hold power to account. Through our news and media literacy programmes, we empower children and young people with the critical skills they need to navigate and engage with news in an informed way.
About the Role:
- Coordinate and manage bookings for our education programmes, including diary planning, scheduling school sessions, sending out partnership agreements, and arranging virtual session invites.
- Assist with the collation of evaluation information from project participants and support internal and external reporting.
- Liaise with teachers, facilitators, and programme teams to ensure smooth delivery of workshops and sessions.
- Monitor the costs and budget of projects and programmes, and undertake regular financial reporting.
- Process financial transactions, including purchase orders, invoices, and payment requests, ensuring accuracy and compliance with policies.
- Arrange travel, accommodation, and catering for programme activities as required.
- Help create reports, presentations, and other communications materials as needed.
- Support safeguarding and GDPR compliance processes.
About You:
- Proven experience in an administrative role, ideally within the media, education, or non-profit sector.
- You have a keen interest in journalism, media literacy, and education.
- Experience of administering finance procedures such as raising POs, processing invoices, requesting payments.
- Excellent organisational skills and attention to detail.
- Communicates clearly and confidently, presents information effectively, surfacing any issues as they arise.
- Proficiency in Microsoft Office (Word, Excel), Zoom, Google Workspace (Docs, Sheets, Slides).
- Experience with CRM tools such as Salesforce would also be beneficial.
All roles at The Guardian Foundation are open for everybody to apply. It is important to us that you feel supported and comfortable throughout your recruitment process, in order to perform your best. Please let us know if there are any changes we could make to the application process to make it easier and more comfortable for you.
We value and respect all differences (seen and unseen) in all people at The Guardian Foundation. We aspire to have inclusive working experiences and an environment that reflects the audience we serve, where our people have equal access to career development opportunities, their voices are heard and can contribute to our future. The Guardian Foundation actively encourages applications from candidates underrepresented within the media and not-for-profit sectors.
This role is predominantly based in our office in London and partially working from home. Many of our staff work flexibly and we will consider all requests for flexible working arrangements, including job shares.
How to Apply:
To apply, please upload your latest CV and a cover letter which outlines why you’d love to take on this role, and why you’re a great match for what we’re looking for. The closing date for applications is Wednesday 7th May 2025.
You’ll have 30 days of annual leave per year (plus bank holidays) with the option to purchase an additional 5 days. Our pension scheme is generous; if you contribute 5% then we will contribute 8-12% (depending on your age). We believe in giving back, which is why employees are given 2 volunteering days annually and the option of payroll giving. Season ticket loans are also available. You are entitled to life cover, income protection, and eye tests. You can also opt in to dental insurance. We have enhanced maternity, paternity, adoption and shared parental leave policies in place. We also support our employees by offering an IVF, menopause, baby loss, and trans equality policy.
Culture and Wellbeing:
We want everyone to feel like they belong and we champion diversity of thought. Our various employee forums provide a platform to use their voice to foster an inclusive workplace. We offer tools to help you prioritise your wellbeing including access to our employee benefits platform which provides tailored support for health and wellbeing. In addition, we also offer free yoga and pilates classes. These run alongside our corporate gym membership and cycle to work scheme. Our canteen has views overlooking the Regents Canal and caters for breakfast, lunch and dinner.
Learning and Development:
We encourage personal and professional growth. Employees have access to a broad range of tools and solutions, and we are happy to support the pursuit of professional qualifications through vocational courses and apprenticeships.
Programmes and Finance Administrator - Guardian Foundation (12 Month FTC) employer: GUARDIAN NEWS AND MEDIA
Contact Detail:
GUARDIAN NEWS AND MEDIA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Programmes and Finance Administrator - Guardian Foundation (12 Month FTC)
✨Tip Number 1
Familiarise yourself with The Guardian Foundation's mission and values. Understanding their commitment to media literacy and press freedom will help you articulate your passion for the role during any discussions or interviews.
✨Tip Number 2
Network with professionals in the non-profit and media sectors. Attend relevant events or webinars where you can meet people who work in similar roles, as they may provide insights or even referrals that could boost your application.
✨Tip Number 3
Brush up on your financial administration skills, particularly in processing invoices and managing budgets. Being able to demonstrate your proficiency in these areas will set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your organisational skills and attention to detail. Think of specific examples from your past experiences where you successfully managed multiple tasks or projects, as this is crucial for the Programme & Finance Administrator role.
We think you need these skills to ace Programmes and Finance Administrator - Guardian Foundation (12 Month FTC)
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to customise your cover letter specifically for the Programmes and Finance Administrator role. Highlight your relevant experience in administration, finance procedures, and your passion for media literacy and education.
Showcase Relevant Skills: In your CV, emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office and CRM tools. Provide examples of how you've successfully managed projects or financial processes in previous roles.
Demonstrate Your Interest: Express your enthusiasm for The Guardian Foundation's mission in both your cover letter and CV. Mention any relevant experiences or projects that align with their vision of promoting global press freedom and media literacy.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for this role.
How to prepare for a job interview at GUARDIAN NEWS AND MEDIA
✨Show Your Passion for Media Literacy
Make sure to express your enthusiasm for journalism and media literacy during the interview. The Guardian Foundation is dedicated to these values, so sharing personal experiences or insights related to these topics can help you stand out.
✨Demonstrate Organisational Skills
Since the role involves coordinating various programmes and managing schedules, be prepared to discuss specific examples of how you've successfully organised events or managed multiple tasks in previous roles. Highlight your attention to detail and ability to prioritise effectively.
✨Familiarise Yourself with Financial Procedures
As the position requires handling financial transactions, brush up on your knowledge of finance procedures like raising purchase orders and processing invoices. Be ready to discuss any relevant experience you have in this area, as it will show your capability to manage the financial aspects of the role.
✨Prepare Questions About the Role
Having thoughtful questions prepared shows your genuine interest in the position and the organisation. Ask about the specific programmes you'll be involved in, the team dynamics, or how success is measured in this role. This not only demonstrates your enthusiasm but also helps you assess if the role is the right fit for you.
