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- Tasks: Support a dynamic team of editors and writers in the fast-paced world of fashion journalism.
- Company: Join the Guardian, a leading global organisation known for fearless journalism.
- Benefits: Enjoy 6 weeks annual leave, generous pension contributions, and wellness support.
- Why this job: Be part of a diverse team making a real impact in the media industry.
- Qualifications: Experience in administration and a passion for the fashion industry are essential.
- Other info: Flexible working hours with opportunities for personal and professional growth.
The predicted salary is between 30000 - 42000 £ per year.
Join our team at the Guardian and be a part of a diverse and inclusive global organisation that delivers fearless, investigative journalism, and holds power to account. Our team of award-winning journalists, cutting-edge commercial professionals, and industry-leading digital experts are committed to making a difference and represent a wide range of backgrounds and perspectives. We offer a challenging and exciting environment for career development, with a focus on training, growth and fostering an inclusive culture. We are looking for an editorial administrator to provide administrative and logistical support to a team of editors, reporters and writers. Although primarily you\’ll be supporting the Fashion desk, you will also be part of a wider administration team and may be required to support other editorial features teams from time to time. You will enjoy being the \’go-to\’ colleague for your team. This is a 4 day per week, 12 month fixed term contract.
Responsibilities
- Plan ahead and book hotels and travel for all team members, in advance and in line with budget, manage the bookings and any changes to these
- Organise visas and foreign currency requests, accreditation for team members
- Create and manage itineraries for the team, including making appointments and obtaining and allocating show tickets
- Carry out research for team on big fashion houses being covered in show reviews
- Help the relevant editor compile staff rotas and keep these up to date
- Maintain the diary/planner for holidays and sabbaticals and process weekly sickness and absence returns, communicating changes to your team
- Act as first point of contact for internal and external incoming calls from readers, PR agencies, contributors
- On a daily basis enter all contributor commission payments into our in‑house payments system and resolve any payment queries to a satisfactory conclusion
- Liaise with the relevant contributor, editor and accounts team as necessary
- Maintain record of all fashion shoot details and expenditure in relation to the budget
Qualifications
- Proven relevant administration experience, ideally in supporting teams
- Previous experience of fast‑paced deadline‑driven environment
- Experience of coordinating complicated travel itineraries would be an advantage
- Experience of processing invoices or making payments including being comfortable with multiple currencies
- Knowledge of fashion industry would be desirable
- Ideally you\’ll have a demonstrable ability to bring a diverse perspective to this role
Benefits at the Guardian
You’ll have 6 weeks of annual leave per year (pro‑rata, plus bank holidays). Our pension scheme is generous; if you contribute 5% then we will contribute 8‑12% (depending on your age). We believe in giving back, which is why employees are given 2 volunteering days annually and the option of payroll giving. Season ticket loans are also available. You are entitled to life cover, income protection, and eye tests. You can also opt in to dental insurance. We have enhanced maternity, paternity, adoption and shared parental leave policies in place. We also support our employees by offering an IVF, menopause, baby loss, and trans equality policy.
We want everyone to feel like they belong at the Guardian and we champion diversity of thought. Our various employee forums provide a platform to use their voice to foster an inclusive workplace. We became the first major media organisation to achieve B Corp status.
We offer tools to help you prioritise your wellbeing including access to our employee benefits platform which provides tailored support for health and wellbeing. In addition, we also offer free yoga and pilates classes. These run alongside our corporate gym membership and cycle to work scheme.
Our canteen has views overlooking the Regents Canal and caters for breakfast, lunch and dinner.
Contact and Accessibility
All roles at the Guardian are open for everybody to apply. It is important to us that you feel supported and comfortable throughout your recruitment process, in order to perform your best. Please let us know if there are any changes we could make to help your application, this includes providing documents in accessible formats or personalising the process to better support your needs. Please contact Sean on sean.brinkley@theguardian.com to discuss further so we can work with you to support you through your application.
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Editorial Administrator employer: Guardian News and Media Limited
Contact Detail:
Guardian News and Media Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Editorial Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those at the Guardian. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Be proactive! Don’t just wait for job postings. Send a message to the editorial team expressing your interest in the Editorial Administrator role. Show them you’re eager to be part of their diverse and inclusive culture.
✨Tip Number 3
Prepare for the interview by researching the latest trends in the fashion industry. Being knowledgeable will not only impress your interviewers but also show that you’re passionate about the role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the Guardian and being part of our amazing team.
We think you need these skills to ace Editorial Administrator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Editorial Administrator role. Highlight your relevant experience in administration and any knowledge of the fashion industry, as this will show us you’re a great fit for the team.
Show Your Passion: Let your enthusiasm for journalism and the fashion industry shine through in your application. We love candidates who are genuinely excited about the role and can bring that energy to our diverse team.
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your skills and experiences are easy to spot. This helps us see how you can support our editors and reporters effectively.
Apply Through Our Website: Don’t forget to submit your application through our official website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Guardian News and Media Limited
✨Know Your Stuff
Familiarise yourself with the Guardian's editorial style and recent fashion articles. This will help you demonstrate your understanding of the industry and show that you're genuinely interested in the role.
✨Be Organised
Since the role involves managing travel and itineraries, come prepared with examples of how you've successfully handled similar tasks in the past. Highlight your organisational skills and attention to detail.
✨Show Your Passion for Fashion
Brush up on current trends and key players in the fashion industry. Being able to discuss these topics will not only impress your interviewers but also show that you can bring a diverse perspective to the team.
✨Ask Thoughtful Questions
Prepare some insightful questions about the team dynamics and the challenges they face. This shows that you're not just interested in the job, but also in how you can contribute to the team's success.