PA to Train Services Directors (3253) in City of London

PA to Train Services Directors (3253)

Company: GTR (Govia Thameslink Railway)

We are looking for someone who can provide high quality Administrative Support to the Train Services Directors.

Responsibilities

• Manage and organise the busy and changing diaries for the Directors, prioritising meetings in line with the Directors priorities.
• Organise and plan ahead, reviewing and anticipating what the Directors will need, in order to facilitate the effective delivery of their work.
• Timely and efficient delivery of administration tasks to ensure the smooth operation of the department.
• Provision of high-quality minutes to meetings, KPI reports, presentations and training admin support.
• High quality, accurate records maintained.
• Engage with a variety of tasks and assist with the planning and preparation of events / conferences / team away days and other ad-hoc project support.
• Provide high quality admin support, including: purchase orders, attendance sheets, annual leave rotas, expenses, handling correspondence and phone calls.
• Organise and co-ordinate both internal and external meetings.
• Maintaining departmental training needs database.
• Diary management of management team members.
• Assist Train Services Director\'s areas with Level 1 performance incidents including delay investigation/attribution using appropriate systems and obtaining reports to meet contractual timescales; and assist with the production of performance Visualisation Boards.
• Complete other duties as required by the Train Services Directors.

Benefits

• Great company and industry benefits, including free travel on our services (Gatwick Express, Thameslink, Southern and Great Northern) and huge discounts with other UK and international train operators, including London Underground.
• Market leading pension.
• Discount schemes.
• Interesting and flexible work schedule; an environment where learning and progression are actively encouraged.

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Travel Arrangements and Truck Transportation