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- Tasks: Support the Head of Family Department with administrative and secretarial tasks.
- Company: Join a leading legal firm known for its dynamic and supportive culture.
- Benefits: Enjoy competitive salary, remote work options, and generous annual leave.
- Why this job: Be part of a high-performing team and make a real difference in family law.
- Qualifications: 3+ years in legal secretarial roles, strong organisational skills, and attention to detail.
- Other info: Opportunity for professional growth in a collaborative environment.
The predicted salary is between 24570 - 30714 £ per year.
Location: Canterbury Office.
Salary: Starts at £24,570.00.
Working Hours: Full-time, office-based.
Contract: Permanent.
We are looking for an experienced and highly organised Legal Secretary / Legal Assistant to support the Head of the Family and Childcare Department in our Canterbury office. This is a fantastic opportunity to join a dynamic and supportive team at a leading multi-office, multi-service Legal 500 and Chambers & Partners firm.
Responsibilities
- Provide comprehensive PA and secretarial support to the Partner heading the Family and Childcare team.
- Review and manage partners inbox daily, identifying urgent, sensitive and high-priority client matters.
- Triage incoming correspondence and take appropriate action.
- Draft client emails for partners approval.
- Allocate and delegate work to appropriate team members.
- Monitor progress and ensure work is completed within required timeframe.
- Coordinate between partner and support staff to ensure matters keep moving.
- Arrange and book Counsel and/or internal cover of hearings and diary management.
- Proactively manage and maintain the Partner's diary, schedule appointments and coordinate meetings.
- Accurately type legal documentation and correspondence from audio dictation.
- Liaise with clients, Counsel, and other professionals with professionalism and tact.
- Handle telephone calls, emails and correspondence on behalf of the Partner.
- Assist with file management and the organisation of legal documents, court bundles and case materials.
- Provide general administrative support, including booking travel and managing expenses as required.
Qualifications
- At least three years' experience in a Legal Secretarial or Practice Assistant role within a family or childcare law environment.
- Highly organised with the ability to prioritise multiple tasks and remain calm under pressure.
- Fast, accurate audio typing skills and experience managing busy professional diaries.
- Confident using Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel.
- Clear and professional written and verbal communication.
- Strong attention to detail and accuracy in all work.
- Professional, articulate, and able to build and maintain strong working relationships with colleagues, clients, and external contacts.
- Positive, proactive attitude and willingness to take initiative, even with tasks outside your usual remit.
- Discreet, tactful, and trusted to handle sensitive and confidential information appropriately.
- Enthusiasm for supporting others and being part of a high-performing team.
Benefits
- Two days of remote working per week following successful completion of probation.
- Competitive base salary.
- Generous annual leave starting at 23 days plus.
Legal Secretary to Head of Family Department in London employer: GT Stewart Solicitors
Contact Detail:
GT Stewart Solicitors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary to Head of Family Department in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who might know someone at the firm you're eyeing. A friendly chat can sometimes lead to insider info or even a referral!
✨Tip Number 2
Prepare for the interview by researching the firm and its Family and Childcare Department. Knowing their recent cases or initiatives can help you stand out and show that you're genuinely interested in joining their team.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and articulate, so maybe even do a mock interview with a friend to get comfortable!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it’s a great way to reiterate why you’d be a perfect fit for their team.
We think you need these skills to ace Legal Secretary to Head of Family Department in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight your experience in family or childcare law, and showcase your organisational skills. We want to see how you can support our Head of Family Department!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the responsibilities listed in the job description, and let your personality come through.
Showcase Your Skills: Don’t forget to highlight your audio typing skills and proficiency with Microsoft Office. We’re looking for someone who can manage a busy diary and handle sensitive information with ease, so make sure these skills are front and centre!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, we love seeing applications come through our own platform!
How to prepare for a job interview at GT Stewart Solicitors
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Secretary in a Family Department. Familiarise yourself with the specific tasks mentioned in the job description, like managing diaries and drafting client emails. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you prioritise tasks and manage multiple responsibilities. Share specific examples from your past experience where you successfully handled a busy workload or dealt with urgent matters. This will highlight your ability to stay calm under pressure, which is crucial for this position.
✨Demonstrate Your Communication Skills
As a Legal Secretary, clear communication is key. Prepare to showcase your written and verbal communication skills by discussing how you've liaised with clients and colleagues in previous roles. You might even want to bring along a sample of your written work, like a drafted email or document, to illustrate your attention to detail and professionalism.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the types of cases you'll be working on, or how success is measured in the role. This not only shows your enthusiasm but also helps you gauge if the firm is the right fit for you.
