At a Glance
- Tasks: Provide legal support and reception duties in a dynamic law firm.
- Company: Join a professional law firm in Canterbury with a supportive culture.
- Benefits: Competitive salary, hybrid working, training opportunities, and health care options.
- Why this job: Make a difference in family law while developing your career in a fast-paced environment.
- Qualifications: Experience as a legal secretary or admin assistant is essential.
- Other info: Enjoy a collaborative team atmosphere with excellent career growth potential.
The predicted salary is between 24570 - 27300 £ per year.
We are looking for a professional and organised individual to join our Canterbury office as a Family Team Legal Secretary & Receptionist. This dual role combines front-of-house responsibilities with essential legal secretarial support for our Family & Childcare Team. The position provides a unique opportunity to work in a dynamic law firm, supporting both client-facing and administrative duties in a fast-paced, professional environment.
Key Responsibilities
- Legal Secretary Duties (Approx. 50%)
- Provide high-quality secretarial support to the Family & Childcare Team.
- Type from digital dictation and other sources accurately and efficiently.
- Manage electronic filing and ensure proper document storage in line with firm procedures.
- Deal with telephone calls from clients, Counsel, experts, and other third parties in a professional manner.
- Maintain appointment diaries for Fee Earners and Senior Team Members.
- Assist with legal aid matters and applications via CCMS.
- Process fee notes, expert invoices, and other financial documentation related to cases.
- Ensure compliance with all office procedures and the firms Practice Manual.
- Greet and liaise with clients and visitors as appropriate, providing professional and courteous support.
- Action any other administrative or legal support tasks as required to ensure the smooth running of the team.
- Welcome clients and visitors to the office with professionalism and warmth.
- Maintain a tidy and organised reception area.
- Direct visitors and enquiries to the appropriate team member.
- Provide occasional support for the wider firms phone system during quieter reception periods, handling overflow calls and general enquiries.
- Collaborate with the wider admin team to ensure smooth coverage of reception and shared administrative tasks.
Person Specification
- Previous experience as a legal secretary or administrative assistant is essential.
- Interest or experience in Family & Childcare Law preferred.
- Strong organisational skills and the ability to manage competing priorities.
- Excellent written and verbal communication skills.
- Professional, approachable, and client-focused manner.
- Fast and accurate typing skills, with excellent attention to detail.
- Ability to work under pressure and meet deadlines.
- Proactive, flexible, and team-oriented approach to work.
Working With Us
- Hybrid working arrangements.
- Supportive supervision and mentorship.
- Ongoing training and career development opportunities.
- Competitive base salary with pension contribution and optional Benenden Health Care.
- Firm laptop and access to modern IT systems.
- Annual leave of 23 days plus.
Family Team Legal Secretary & Receptionist in London employer: GT Stewart Solicitors
Contact Detail:
GT Stewart Solicitors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Family Team Legal Secretary & Receptionist in London
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for a Family Team Legal Secretary & Receptionist role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Familiarise yourself with their Family & Childcare Team and think about how your skills can contribute. This will help you stand out as a candidate who’s genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As a receptionist, you'll need to be professional and approachable. Role-play common interview questions with a friend to boost your confidence and ensure you come across as client-focused.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Family Team Legal Secretary & Receptionist in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Family Team Legal Secretary & Receptionist role. Highlight any relevant experience in legal secretarial work or administrative support, and don’t forget to showcase your organisational skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your interest in Family & Childcare Law and how your skills align with the responsibilities outlined in the job description.
Show Off Your Communication Skills: Since this role involves a lot of client interaction, make sure your written application reflects your excellent communication skills. Keep your language clear and professional, and double-check for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at GT Stewart Solicitors
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Family Team Legal Secretary & Receptionist. Familiarise yourself with legal terminology and processes related to Family & Childcare Law. This will not only help you answer questions confidently but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or priorities. Be ready to discuss how you keep things tidy and organised, both in a physical space and in your workload.
✨Practice Professional Communication
As you'll be dealing with clients and other professionals, practice your verbal and written communication skills. Consider role-playing common scenarios you might encounter, such as answering phone calls or greeting clients. This will help you convey professionalism and warmth during the actual interview.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the firm’s culture, team dynamics, and opportunities for training and development. This shows that you're not just interested in the job, but also in how you can grow within the company.
