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- Tasks: Provide essential legal support and warm reception for our Family & Childcare Team.
- Company: Join a dynamic, multi-service law firm recognised for excellence.
- Benefits: Enjoy hybrid working, competitive salary, and ongoing training opportunities.
- Why this job: Make a real impact while developing your career in a supportive environment.
- Qualifications: Previous experience as a legal secretary or admin assistant is essential.
- Other info: Be part of a vibrant team with bi-annual events and additional perks.
The predicted salary is between 24570 - 24570 £ per year.
We are looking for a professional and organised individual to join our Canterbury office as a Family Team Legal Secretary & Receptionist. This dual role combines front-of-house responsibilities with essential legal secretarial support for our Family & Childcare Team. The position provides a unique opportunity to work in a dynamic law firm, supporting both client-facing and administrative duties in a fast-paced, professional environment.
Key Responsibilities
- Provide high-quality secretarial support to the Family & Childcare Team.
- Type from digital dictation and other sources accurately and efficiently.
- Manage electronic filing and ensure proper document storage in line with firm procedures.
- Deal with telephone calls from clients, Counsel, experts, and other third parties in a professional manner.
- Maintain appointment diaries for Fee Earners and Senior Team Members.
- Assist with legal aid matters and applications via CCMS.
- Process fee notes, expert invoices, and other financial documentation related to cases.
- Ensure compliance with all office procedures and the firms Practice Manual.
- Greet and liaise with clients and visitors as appropriate, providing professional and courteous support.
- Action any other administrative or legal support tasks as required to ensure the smooth running of the team.
Reception Duties (Approx. 50%)
- Welcome clients and visitors to the office with professionalism and warmth.
- Maintain a tidy and organised reception area.
- Direct visitors and enquiries to the appropriate team member.
- Provide occasional support for the wider firms phone system during quieter reception periods, handling overflow calls and general enquiries.
- Collaborate with the wider admin team to ensure smooth coverage of reception and shared administrative tasks.
Person Specification
- Previous experience as a legal secretary or administrative assistant is essential.
- Interest or experience in Family & Childcare Law preferred.
- Strong organisational skills and the ability to manage competing priorities.
- Excellent written and verbal communication skills.
- Professional, approachable, and client-focused manner.
- Fast and accurate typing skills, with excellent attention to detail.
- Ability to work under pressure and meet deadlines.
- Proactive, flexible, and team-oriented approach to work.
Working With Us
- Hybrid working arrangements.
- Supportive supervision and mentorship.
- Ongoing training and career development opportunities.
- Competitive base salary with pension contribution and optional Benenden Health Care.
- Firm laptop and access to modern IT systems.
- Annual leave of 23 days plus bank holidays, with review and increase with service.
- Bi-annual staff events and additional perks.
We are a multi-office, multi-service Legal 500 and Chambers & Partners firm recognised for excellence in a variety of legal fields.
How To Apply
Please send your CV and cover letter to our dedicated HR team.
Family Team Legal Secretary & Receptionist employer: GT Stewart Solicitors
Contact Detail:
GT Stewart Solicitors Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Family Team Legal Secretary & Receptionist
✨Tip Number 1
Get to know the firm! Before your interview, do a bit of research on the company culture and values. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when it’s your turn to shine.
✨Tip Number 3
Dress the part! First impressions matter, so make sure you’re dressed professionally for the interview. It shows respect for the role and the people you’ll be working with.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It keeps you fresh in their minds and shows your enthusiasm for the position. Plus, we love seeing candidates who take initiative!
We think you need these skills to ace Family Team Legal Secretary & Receptionist
Some tips for your application 🫡
Craft a Tailored CV: Make sure your CV highlights relevant experience, especially in legal secretarial roles or administrative positions. We want to see how your skills align with the Family Team's needs, so don’t hold back on showcasing your organisational prowess!
Write a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and explain why you’re the perfect fit for our Family & Childcare Team. Keep it professional but let your personality come through – we love a bit of character!
Showcase Your Skills: Highlight your fast and accurate typing skills, attention to detail, and ability to manage competing priorities. We’re looking for someone who can thrive under pressure, so give us examples of how you’ve done this in past roles.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way to ensure your application gets into the right hands quickly, and we can’t wait to hear from you!
How to prepare for a job interview at GT Stewart Solicitors
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Family Team Legal Secretary & Receptionist. Familiarise yourself with legal terminology and processes, especially those related to Family & Childcare Law. This will help you answer questions confidently and show your genuine interest in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure that everything runs smoothly, especially in a fast-paced environment.
✨Practice Professional Communication
As you'll be dealing with clients and other professionals, practice your verbal and written communication skills. Consider conducting mock interviews with a friend or family member, focusing on maintaining a professional tone while being approachable. This will help you feel more at ease during the actual interview.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the firm and the team. Ask about their approach to client care or how they support ongoing training and development. This shows that you're not only interested in the job but also in how you can grow within the company.
