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- Tasks: Be the friendly face of our office while managing key administrative tasks.
- Company: Join a dynamic legal team in a modern, paperless environment.
- Benefits: Enjoy a competitive salary, generous leave, and ongoing training.
- Other info: Collaborative culture with opportunities for career growth and fun team events.
- Why this job: Gain valuable experience in client-facing roles and office management.
- Qualifications: Strong communication skills and previous receptionist experience required.
The predicted salary is between 24570 - 24570 £ per year.
Location: Margate Office
Salary: £24,570.00
About the Role
We are seeking a professional and proactive individual to join our team as a Receptionist and Office Co-ordinator. This role involves being the first point of contact for visitors, along with managing key office tasks to ensure smooth day-to-day operations. You will assist with administrative duties while overseeing certain office management functions to support the team and the wider firm. This is a great opportunity to work in a dynamic environment, balancing client-facing responsibilities with essential office support tasks.
Key Responsibilities
- Front of House Duties: Welcome and assist clients and visitors with professionalism and warmth. Manage the reception area, ensuring it remains tidy and organised. Direct visitors and incoming enquiries to the appropriate team or individual.
- First Response Support: Handle initial enquiries from potential family law clients by triaging cases to determine suitability and next steps. Accurately log enquiry details and forward them to the Family Team for review.
- Office Management Responsibilities: Manage and order office supplies, including stationery and other consumables. Coordinate interview room diaries and assist with appointment setups. Organise work‑from‑home rotas, adjusting for holiday and sickness. Coordinate the cleaners and window cleaners to ensure the office remains clean and presentable. Handle post and deliveries, ensuring timely distribution within the office.
What We’re Looking For
- Strong communication and interpersonal skills, with a professional and approachable manner.
- Excellent organisational skills and the ability to manage multiple tasks effectively.
- A proactive, flexible, and team‑oriented approach to work.
- Previous experience in a receptionist or administrative role is essential.
Why Join Us?
This role places you at the heart of our Margate office, supporting both the Family Team and the wider office management needs. You'll gain valuable experience in a variety of client‑facing and office management tasks while working in a collaborative and dynamic legal environment. We offer ongoing training and support to help you develop your career as part of a strong, growing multi‑office team. Our offices are friendly and entirely paperless, with significant investment in modern IT systems to ensure you work efficiently. We also offer a generous annual leave package of 23 days (plus bank holidays, Christmas, and New Year), which increases with service.
Employee Benefits with GTS:
- Competitive base salary
- Pension Scheme with employer contribution
- Optional Benenden Health Care
- Firm laptop
- Ongoing training and development
- Supportive supervision from mentors
- Annual appraisals and salary reviews
- Bi‑annual parties for Summer and Christmas
- Additional perks and benefits
- Competitive training packages
Receptionist and Office Co-ordinator in England employer: GT Stewart Limited
Contact Detail:
GT Stewart Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist and Office Co-ordinator in England
✨Tip Number 1
Make sure to research the company before your interview. Knowing their values and recent achievements can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As a Receptionist and Office Co-ordinator, you'll need to be approachable and professional. Try role-playing common scenarios with a friend to boost your confidence.
✨Tip Number 3
Dress the part! First impressions matter, especially in a client-facing role. Choose an outfit that reflects professionalism and aligns with the company's culture.
✨Tip Number 4
Don't forget to follow up after your interview! A simple thank-you email can set you apart from other candidates and shows your enthusiasm for the position. Plus, it keeps you on their radar!
We think you need these skills to ace Receptionist and Office Co-ordinator in England
Some tips for your application 🫡
Be Yourself: When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your enthusiasm for the role and how you can contribute to our team.
Tailor Your Application: Make sure to customise your application to match the job description. Highlight your relevant experience and skills that align with what we’re looking for in a Receptionist and Office Co-ordinator. This shows us you’ve done your homework!
Keep It Professional: While we love a friendly tone, remember to keep it professional. Use clear language and check for any typos or errors before hitting send. A polished application reflects your attention to detail, which is key for this role.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at GT Stewart Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist and Office Co-ordinator. Familiarise yourself with the key tasks mentioned in the job description, like managing the reception area and handling enquiries. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Communication Skills
As the first point of contact, strong communication is crucial. Practice articulating your thoughts clearly and confidently. You might even want to prepare examples of how you've successfully handled client interactions or resolved issues in previous roles. This will showcase your interpersonal skills effectively.
✨Demonstrate Your Organisational Prowess
Being organised is key in this role. Think of specific instances where you've managed multiple tasks or coordinated schedules. Bring these examples to the interview to illustrate your ability to juggle various responsibilities, like managing office supplies or coordinating appointments.
✨Be Proactive and Flexible
The job requires a proactive approach, so be ready to discuss how you've taken initiative in past positions. Share examples of how you've adapted to changing circumstances or supported your team during busy periods. This will show that you're not just a fit for the role, but also a valuable team player.