At a Glance
- Tasks: Be the friendly face of our firm, welcoming visitors and managing the front desk.
- Company: Join a leading law firm known for its diverse and inclusive culture.
- Benefits: Competitive salary, professional development, and a vibrant office environment.
- Other info: Exciting opportunities for career growth in a fast-paced legal environment.
- Why this job: Make a great first impression and support a dynamic team in a prestigious setting.
- Qualifications: Previous receptionist experience and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
The Business
Since its founding in 2009, Greenberg Traurig’s London office has established itself as a multidisciplinary law firm with over 80 lawyers, providing high calibre legal services to a broad range of clients in the UK and across the globe. GT London’s core practices are M&A, Real Estate, and Equity & Debt Capital Markets, supported by expertise in Tax, Fund Structuring, Finance, EU & Competition, Anti‑Corruption, Employment, Dispute Resolution, Environment, Health & Safety, and Intellectual Property. The firm serves a varied client base, with a focus on pharmaceutical, chemical, real estate, financial institution, retail and communications sectors. GT London’s ethos is rooted in custom‑tailored, partner‑led advice—uncompromising in quality, efficiently delivered, and continuously mindful of client satisfaction and commercial objectives. The office is consistently recognised by leading legal directories. We are committed to a diverse and inclusive workplace, offering support and reasonable adjustments throughout recruitment and beyond.
The Role
NOTE: This is an office‑based role that cannot be fulfilled remotely. The primary focus of the receptionist position is to act as the first point of contact for visitors and manage the day‑to‑day running of the front desk. The role requires a professional, accurate, and timely service, supporting the front of house and client suite, and performing various administrative tasks. The receptionist works alongside a junior receptionist, providing guidance and maintaining smooth operation. Both will cover each other during holidays/leave.
Role & Responsibilities
- Act as the first point of contact for all visitors, greeting them promptly and notifying internal parties of arrival.
- Answer incoming calls and act as gatekeeper, directing calls appropriately and handling high volumes professionally while filtering nuisance callers.
- Ensure meeting rooms are presentable and ready for meetings throughout the day.
- Check visitors into reception immediately upon arrival to maintain security.
- Coordinate meeting room reservations, proactively monitoring schedules to avoid conflicts and resolving minor issues.
- Order catering for business meetings when required.
- Maintain accurate visitor, delivery, and outgoing package logs.
- Maintain a high degree of professionalism and confidentiality.
- Coordinate internal and external meetings for GT, booking required facilities, lunch, and equipment.
- Handle invoices relating to reception.
- Route emails to appropriate individuals, ensuring swift and timely response.
- Raise urgent matters to the Facilities Manager where appropriate, and follow up to ensure completion.
- Build strong relationships and maintain comprehensive knowledge of requirements for the Shard Building Team, utilizing the Shard portal (MVC) for visitor booking.
- Ensure confidentiality of documents, correspondence, and oral communications.
- Assist with office and desk booking for overseas GT employees, maintaining a log of overseas visitors for audit purposes.
- Take start‑to‑finish responsibility for all duties while keeping relevant teams informed.
- Coordinate and set up office‑wide internal employee socials and drinks.
- Act as Fire Warden (training provided).
- Hand out incoming post and courier deliveries.
Experience, Skills and Personal Attributes
- Relevant receptionist experience in a professional services firm.
- Experience working within a team.
- Excellent written and oral communication skills.
- Effective interpersonal skills, interacting with people at all levels.
- Flexible, hands‑on attitude, able to respond effectively to rapidly changing circumstances.
- Strong team player with excellent interpersonal skills.
- Excellent IT skills (Word, Excel, Outlook).
- Attention to detail and ability to work well under pressure.
- Capacity to manage simultaneous workstreams to tight deadlines.
- Ability to work autonomously.
- Excellent prioritization and time‑management skills.
- Flexibility and adaptability in a fast‑paced environment.
- Ability to lift heavy objects and perform other labour‑intensive tasks.
- Well‑presented and confident in a client‑facing role.
Qualifications
- Previously worked as a receptionist in a professional services firm.
Receptionist in London employer: GT Restructuring
Greenberg Traurig's London office is an exceptional employer, offering a dynamic work environment in the prestigious Shard Building. With a strong commitment to diversity and inclusion, employees benefit from a supportive culture that fosters professional growth and collaboration. The firm prioritises employee well-being and provides opportunities for meaningful engagement through social events and team-building activities, making it an ideal place for those seeking a rewarding career in a leading law firm.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist in London
✨Tip Number 1
First impressions matter! When you walk into that interview, make sure to greet everyone with a warm smile and a confident handshake. It sets the tone for the rest of your meeting and shows you're ready to represent the firm professionally.
✨Tip Number 2
Be prepared to showcase your multitasking skills. As a receptionist, you'll be juggling calls, visitors, and admin tasks all at once. During your interview, share examples of how you've successfully managed multiple responsibilities in previous roles.
✨Tip Number 3
Show off your communication prowess! Whether it's answering calls or interacting with clients, being articulate is key. Practice common interview questions and focus on clear, concise responses that highlight your interpersonal skills.
✨Tip Number 4
Don’t forget to ask questions! This shows your interest in the role and the firm. Inquire about team dynamics, office culture, or how they handle busy periods. It’s a great way to demonstrate your enthusiasm and fit for the position.
We think you need these skills to ace Receptionist in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the receptionist role at Greenberg Traurig. Highlight relevant experience, especially in professional services, and showcase your excellent communication skills. We want to see how you can bring your unique flair to our front desk!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your hands-on attitude and ability to handle multiple tasks under pressure. We love seeing enthusiasm for the position, so let your personality come through!
Showcase Your Interpersonal Skills:As a receptionist, you'll be the face of our firm, so it's crucial to demonstrate your interpersonal skills. In your application, share examples of how you've built strong relationships in previous roles. We value team players who can connect with clients and colleagues alike!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us that you're proactive and keen to join our team at Greenberg Traurig!
How to prepare for a job interview at GT Restructuring
✨Know the Firm Inside Out
Before your interview, take some time to research Greenberg Traurig. Understand their core practices and client sectors. This will not only help you answer questions more effectively but also show your genuine interest in the firm.
✨Showcase Your Communication Skills
As a receptionist, excellent communication is key. Prepare examples of how you've successfully managed calls or greeted visitors in previous roles. Practise articulating your thoughts clearly and confidently during the interview.
✨Demonstrate Your Organisational Skills
Be ready to discuss how you handle multiple tasks and prioritise effectively. Think of specific instances where you coordinated meetings or managed schedules, as this will highlight your ability to thrive in a fast-paced environment.
✨Dress to Impress
First impressions matter, especially in a client-facing role. Make sure to dress professionally and present yourself well. This reflects your understanding of the firm's ethos and the importance of professionalism in a legal setting.
