At a Glance
- Tasks: Support top-level executives with administrative and document-processing tasks in a fast-paced law firm.
- Company: A rapidly growing City law firm, part of a major US-based legal services business.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: Flexible working hours and opportunities for career advancement.
- Why this job: Join a vibrant team and gain valuable experience in the legal field while making an impact.
- Qualifications: Experience in a professional setting, preferably in a law firm, and strong IT skills.
The predicted salary is between 35000 - 45000 £ per year.
A fast‑growing City law firm, part of a major US‑based international legal services business, is seeking a Legal Secretary. This is a new position created as a result of rapid growth in the business, and the candidate will be responsible for a wide range of administrative, clerical and document‑processing services. The candidate should also be flexible to work overtime as needed.
Responsibilities
- Answers, screens and prioritises incoming calls (responding to enquiries and client needs)
- Monitors a high volume of incoming emails (organises, deletes and responds as instructed by Shareholder)
- General document production and word processing, maintaining client files, opening and distributing mail, correspondence, conflicts, intake and client coordination regarding billing
- Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Shareholder
- Reconciles complex expenses, processes reimbursements, and enters time for Shareholder in a timely manner
- Calendar management: frequent review of calendar with Shareholder to discuss travel, meetings, and materials; updates calendar with deadlines and adjusts as deadlines are modified
- Coordinates, compiles, organises and prepares materials for meetings and clients
- Arranges client meetings, schedules conference calls in multiple time zones
- Performs and researches conflict checks on new clients and matters
- Drafts, proofreads and revises correspondence, engagement letters and other legal documents
- Maintains and updates comprehensive contact information, notifying staff of updates
- Follows‑up with team members on workflow and deadlines
- Maintains electronic and paper filings
- Works closely and effectively with other department members to successfully complete projects
- Assists with other department activities as needed, and performs additional duties and responsibilities as assigned
Experience, Skills And Personal Attributes
- Experience in a professional environment, preferably in a large law firm setting supporting top‑level executives
- Proficiency with Windows‑based software and Microsoft Word, Excel and Outlook required
- Exceptional computer skills with the ability to learn new software applications quickly
- Excellent communication skills, both written and oral
- Effective interpersonal skills and the ability to interact with people at all levels
- A commercial and pragmatic outlook
- Ability to demonstrate a flexible and hands‑on attitude, responding effectively to rapidly changing circumstances
- Excellent IT skills (Word, Excel and Outlook)
- Demonstrate a positive attitude and be a role model for the team
- Excellent attention to detail and the ability to work well under pressure
- Demonstrate the ability to manage simultaneous workstreams to tight deadlines
- Must be able to work autonomously
- Excellent prioritisation and time‑management skills
Qualifications
- Degree or equivalent experience is preferred
Legal Secretary in London employer: GT Restructuring
Join a dynamic and rapidly expanding City law firm that offers a vibrant work culture and a supportive environment for professional growth. As a Legal Secretary, you will benefit from competitive remuneration, opportunities for overtime, and the chance to work alongside top-level executives in a prestigious setting. The firm values flexibility and teamwork, ensuring that every employee can thrive while contributing to meaningful legal services.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Secretary in London
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
✨Tap into Online Legal Communities
Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including GT Restructuring, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Legal Secretary in London
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at GT Restructuring, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in GT Restructuring and the specific role of Legal Secretary. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for GT Restructuring’s culture!
How to prepare for a job interview at GT Restructuring
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at GT Restructuring.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at GT Restructuring.
