At a Glance
- Tasks: Manage employee expenses and corporate card processes while ensuring compliance and support.
- Company: Join GSMA, a global leader in the mobile industry with a dynamic culture.
- Benefits: Competitive pay, generous holidays, professional development days, and flexible working.
- Other info: Work in a fast-paced environment with excellent career growth opportunities.
- Why this job: Gain international exposure and make a real impact in finance operations.
- Qualifications: Experience in Travel & Expenses or Accounts Payable, strong attention to detail.
The predicted salary is between 31500 - 38500 £ per year.
- Department: Corporate Services
- Team: Finance
- Position type: Contractor (umbrella - inside IR35) until 31st August 2027; full-time
- What the hiring manager says
"GSMA is a global organisation, providing the successful candidate with the opportunity to work with employees, contractors and stakeholders across multiple regions.
The role offers exposure to international travel, expense and corporate card processes, while partnering with Finance, HR, Travel and Compliance teams to ensure strong governance, policy compliance and excellent employee support.
Reporting to the Accounts Payable Manager, the Travel & Expenses Associate helps maintain strong controls across expenses, corporate cards and business travel.
The role offers immediate ownership of key processes, month-end involvement and opportunities to improve controls and the employee experience."
- Accounts Payable Manager
- About the team
The Finance team is predominantly based in London with some regional staff and business partners located in Spain, USA, and Shanghai.
About the role
The Travel & Expenses Associate is responsible for the effective administration, governance and continuous improvement of GSMA's employee expenses, corporate card programmes and business travel expense processes.
This role requires a motivated, detail-oriented team player who can self-manage, multi-task and engage effectively with internal and external stakeholders.
The successful candidate will support expense reimbursement and credit card processes, including journals, payments, compliance reviews, corporate cards, reconciliations and reporting.
The role will also work closely with the Accounts Payable team.
Key responsibilities
- Manage the Expense and Corporate Card inboxes, responding to queries promptly and professionally.
- Support the end-to-end expense process, including compliance checks, spot reviews and multi-currency payment runs.
- Review expense and corporate card submissions in line with the GSMA Travel & Expense Policy.
- Support employees with expense claims, policy guidance and reporting requests.
- Process new card applications, amendments, renewals and cancellations.
- Reconcile card accounts and monitor outstanding or unreconciled transactions.
- Provide guidance and support to cardholders across the organisation.
- Support month-end and year-end close activities.
- Prepare reconciliations, journals and supporting documentation for expense, travel and corporate card accounts.
- Assist with accruals, prepayments and audit requests.
- Deliver expense workshops and training sessions.
- Maintain user guides, process documents, FAQs and training materials.
- Identify opportunities to improve processes, controls and the employee experience.
About you
- Experience in Travel & Expenses, Accounts Payable, Finance Operations or similar.
- Experience reviewing expense claims and corporate card transactions.
- Strong knowledge of financial controls, reconciliations and compliance.
- Experience with month-end reconciliations and journals.
- Experience processing multi-currency payments.
- Strong customer service and stakeholder management skills.
- Good Excel skills.
- Knowledge of accounting or expense systems (Workday highly desirable).
- Strong in reconciliations and financial accuracy.
- Proactive, self-motivated and eager to learn.
About your skills
- Communication: An excellent communicator with strong interpersonal skills
- Agility: Adaptable and calm under pressure. Able to prioritise, multi-task and meet deadlines
- Stakeholder Management: confident working with stakeholders at all levels, including senior management
- Analysis: Analytical, detail-oriented and highly organised. Focused on continuous improvement and best practice
- Contract type
- Short term Contractor Worker type Contingent Worker
What We Offer
Working at the GSMA offers you unparalleled access to the mobile industry.
We offer a chance to truly shape the direction of mobile, whatever your role.
By joining the GSMA, you will be exposed to a fast-paced rapidly evolving environment, working on global solutions, genuinely fascinating and industry-changing projects and a stimulating and dynamic environment designed to enable you to flourish.
In addition to architect-designed offices and competitive compensation, our benefits include fantastic learning & development opportunities, generous holiday allowances, four additional days off for professional development and many others.
To learn more about the GSMA, visit our career site , our Linked In page and our Twitter page.
Being You at the GSMA
We care deeply about diversity, equity and inclusivity and aspire to be the best at it. Your well-being and work/life balance is important, so flexi-ti
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Travel & Expenses Associate employer: GSMA
GSMA is an exceptional employer, offering a vibrant work culture that champions diversity and inclusivity while providing ample opportunities for professional growth. Located in the heart of London, our hybrid working model allows for flexibility, enabling you to balance your personal and professional life while engaging with the forefront of the mobile industry through our leading events and platforms.
