Media Project Coordinator

Department: Media Team Mobile World Live (MWL) Operations - Production

Location: London with hybrid working (c. 2 days per week in office & as required)

Position type: Permanent

What The Hiring Manager Says

This is an opportunity to work for one of the world’s leading technology news services and contribute to the successful project delivery of a wide range of communications channels including webinars, video interviews and written content. It presents the chance to work with international clients in the fast‑paced world of digital media.

About The Team

The media team is responsible for the delivery of news and insights on the global mobile technology industry to its subscriber base of 188k readers. The team provides products and services to allow technology companies reach our audience through advertising or co‑branded content. The team is made up of three groups: editorial (content creation), operations (advertising and content project delivery) and sales (revenue generation through new and existing clients).

About The Role

The Media Project Coordinator plays a key role in delivering high‑quality client projects, working in close partnership with the operations, editorial, marketing and sales teams. The role is responsible for coordinating multiple projects simultaneously, ensuring deadlines are met, resources are aligned, and delivery standards remain consistently high. It also involves managing relationships with clients, suppliers, freelance writers, and agency partners, while monitoring project progress and escalating any issues that may affect delivery or commercial performance. Mobile World Live is the official broadcaster of MWC events, including MWC Barcelona, its flagship event held annually in March. This role requires attendance at MWC Barcelona and may also involve supporting other events throughout the year. The Media Project Coordinator will support the delivery of commercial and editorial video projects, including schedule coordination and ensuring a smooth and timely delivery of content. In addition to physical events, you will work on digital media delivered through the Mobile World Live website, including webinars, online interviews, features, surveys and reports. Mobile World Live also delivers two virtual events each year, held over two to four days, consisting of a series of webinars & topic panels focused on technology industry topics. You will provide support and guidance to attendees by ensuring smooth execution of the webinars, topic panels and video interviews to maximise the overall success of Mobile World Live’s virtual event offerings. This involves coordinating schedules for content planning, rehearsals, and recordings across multiple clients, implementing marketing campaigns and managing deadlines.

Duties and Responsibilities

• Oversee multiple client projects simultaneously
• Manage projects and keep them on track
• Maintain accurate team calendars and effectively communicate schedules to all stakeholders
• Collaborate with internal teams and external partners to ensure timely and high‑quality deliverables
• Keep project reporting up to date
• Provide support on website updates and newsletter emails as needed

Candidate Profile

You’re a confident, creative and adaptable individual who relishes working in a team delivering high quality work. You have the capability to work independently but also thrive in a team setting where your initiative and flexibility really shine and a can‑do attitude means that you’re always ready to jump in and tackle challenges head‑on. You enjoy working in a fast‑paced, high‑pressure environment with multiple concurrent priorities. You have strong coordination skills and can devise processes and develop systems that assist the team’s efficient delivery of high‑quality work on behalf of our clients. Your resourcefulness and determination help you stand out, especially when things get busy. You possess a keen eye for detail, an ability to meet deadlines, along with strong commercial awareness and the capability to understand and interpret contracts and deliverables. Proficiency in Microsoft Office Suite; experience with CRM and project management tools such as Salesforce, MS Teams, SharePoint and OneDrive; experience working with email marketing tools such as Salesforce Marketing Cloud is an advantage.

Key Skills

• Communication
• Delivery
• Project Management
• Teamwork
• Stakeholder Management

Contract and Employment

Regular employment under employee status.

What We Offer

Working at the GSMA offers unparalleled access to the mobile industry and a fast‑paced, evolving environment where you can shape the direction of mobile. Benefits include competitive compensation, architect‑designed offices, learning and development opportunities, generous holiday allowance and four additional days off for professional development. We care deeply about diversity, equity and inclusivity and support flexible and remote working for all staff to maintain a healthy work/life balance. We encourage applications from all demographics.