Media Project Coordinator

Department: Media

Team: Mobile World Live (MWL) Operations - Production

Location: London with hybrid working (c. 2 days per week in office & as required)

Position type: Permanent

About the role

The Media Project Coordinator plays a key role in delivering high-quality client projects, working in close partnership with the operations, editorial, marketing and sales teams. The role is responsible for coordinating multiple projects simultaneously, ensuring deadlines are met, resources are aligned, and delivery standards remain consistently high. The position also involves managing relationships with clients, suppliers, freelance writers, and agency partners, while monitoring project progress and escalating any issues that may affect delivery or commercial performance.

Mobile World Live is the official broadcaster of MWC events, including MWC Barcelona, its flagship event held annually in March. This role requires attendance at MWC Barcelona and may also involve supporting other events throughout the year. The Media Project Coordinator will support the delivery of commercial and editorial video projects, including schedule coordination and ensuring a smooth and timely delivery of content. In addition to physical events, you will work on digital media delivered through the Mobile World Live website, including webinars, online interviews, features, surveys and reports. Mobile World Live also delivers two virtual events each year, held over two to four days, consisting of a series of webinars & topic panels focused on technology industry topics. You will provide support and guidance to attendees by ensuring smooth execution of the webinars, topic panels and video interviews to maximise the overall success of Mobile World Live’s virtual event offerings. This involves coordinating schedules for content planning, rehearsals, and recordings across multiple clients, implementing marketing campaigns and management of deadlines.

Duties include, but are not limited to:

• Ability to efficiently oversee multiple client projects simultaneously
• Managing projects and keeping them on track
• Maintaining accurate team calendars and effectively communicating schedules to all stakeholders
• Collaboration with internal teams and external partners to ensure timely and high-quality deliverables
• Keeping project reporting up to date
• Providing support on website updates and newsletter emails as needed

About you

You’re a confident, creative and adaptable individual who relishes working in a team delivering high quality work. You have the capability to work independently but also thrive in a team setting where your initiative and flexibility really shine and your can-do attitude means that you’re always ready to jump in and tackle challenges head-on. You enjoy working in a fast-paced, high-pressure environment with multiple concurrent priorities. You have strong coordination skills and be able to devise processes and develop systems that can assist in the team’s efficient delivery of high-quality work on behalf of our clients. Your resourcefulness and determination help you stand out, especially when things get busy. You will possess a keen eye for detail and an ability to meet deadlines, along with strong commercial awareness and the capability to understand and interpret contracts and deliverables. Proficiency in Microsoft Office Suite; experience with CRM and project management tools (e.g., Salesforce, MS Teams, SharePoint, OneDrive); experience working with email marketing tools (e.g. Salesforce Marketing Cloud, would be an advantage).

About your skills

• Communication
• Delivery
• Project Management
• Teamwork
• Stakeholder Management

What We Offer

Working at the GSMA offers you unparalleled access to the mobile industry. We offer a chance to truly shape the direction of mobile, whatever your role. By joining the GSMA, you will be exposed to a fast-paced rapidly evolving environment, working on global solutions, genuinely fascinating and industry-changing projects and a stimulating and dynamic environment designed to enable you to flourish. In addition to architect-designed offices and competitive compensation, our benefits include fantastic learning & development opportunities, generous holiday allowances, four additional days off for professional development and many others.

Being You at the GSMA

We care deeply about diversity, equity and inclusivity and aspire to be the best at it. Your well-being and work/life balance is important, so flexi-time and remote working is available to all staff. We're keen to ensure everyone is equal, represented and connected so we particularly encourage applications from all demographics. The success of the GSMA year on year will continue to be contributed by people from all walks of life.

GSMA Values

Our values not only drive our culture – they shape how we work and interact inside and outside our global organisation.

• Passionately driven: We approach everything we do with unparalleled capability, tenacity and commitment, knowing that the challenging scale, pace and complexity of our work is what leads to its world-changing impact.
• Insightful leaders: We continually develop and engage our expertise, insight and creativity so that we’re always ready to respond to the changing landscape with authority, agility and nuance.
• Stronger together: We lean on each other so the industry can lean on us, embracing our diversity by actively seeking out perspectives and skill sets beyond our own, fuelling each other’s successes and constantly asking how we can help.

Underpinning our values is our collective mindset to show up purposefully as good human beings every day, in every situation. When we’re at our best – we are collaborative, considerate and compassionate to others, and we create a safe space for one another to thrive, assuming positive intent in our colleagues. And if we aren’t at our best and the pressure is on – we feel free to be ourselves but still remain curious, lean into the tough stuff and we are always respectful to others and accountable for the part we play.