Senior Administrative Assistant

This job is with GSK, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community.

At GSK, we have bold ambitions for patients, aiming to positively impact the health of 2.5 billion people by the end of the decade. Our R&D focuses on discovering and delivering vaccines and medicines, combining our understanding of the immune system with cutting-edge technology to transform people's lives.

GSK fosters a culture ambitious for patients, accountable for impact, and committed to doing the right thing, making sure that we focus our efforts on accelerating significant assets that meet patients' needs and have the highest probability of success. We're uniting science, technology, and talent to get ahead of disease together.

Position Summary

You will provide trusted administrative support to senior leaders and the wider team. You will organise complex diaries, manage travel, and prepare meeting material. You will work across functions and locations to keep work moving. We value people who are organised, discreet, proactive and keen to learn. This role offers development, visible impact and alignment with GSK's mission of uniting science, technology and talent to get ahead of disease together.

Responsibilities

• Supporting project contracting / budgeting processes, requiring use of multiple GSK IT systems as well as interaction with internal and external stakeholders and suppliers.
• Organising meetings consisting of both internal GSK employees and external stakeholders, which can occasionally be complex events requiring detailed planning and adherence to mandatory processes and procedures.
• Providing a business project support role for the core LT bi-weekly meetings and Townhalls for both Vx ID & RII Statistics groups.
• Providing administrator support for Biostatistics Team Sites, SharePoint communities and websites, including troubleshooting complex Finance and Tech issues.
• Coordinating travel plans for respective teams often involving complex itineraries and liaison with internal/external parties.
• Managing administrative requirements to support departmental recruitment and onboarding new starters.
• Managing administrative requirements to support Biostatistics leavers.
• Supporting preparation of documents and presentations, e.g., Organisation Charts, and organising team meetings and events using the full desktop package as requested.
• Completing credit card and personal expense claims for senior management.
• Providing day-to-day support for dealing with queries from the Biostats Teams to ensure the smooth function of the department.
• Providing cover for administrative staff absence.
• Cross-departmental support, for example supporting a LT/VP when on site.
• Supporting Biostatistics' ability to meet organisational development and business objectives.

Basic Qualification

We are seeking professionals with the following required skills and qualifications:

• Proven administrative and secretarial experience.
• Educated to at least GCSE A Level standard or equivalent.
• Excellent administrative skills with good attention to detail.
• Advanced IT skills including email systems, databases, PowerPoint, Word and Excel, and ability to rapidly work with new applications.
• Sound knowledge of finance and administrative systems, including purchasing, contracting and budgeting.
• Well organised and able to prioritise, work well under pressure and to tight deadlines.
• Problem-solving skills and tenacity to follow through until issues are resolved or work is completed.
• Proactivity in providing updates to team members.
• Ability to multitask, working both independently and as part of a team.
• Good interpersonal and communication skills.
• Personal attributes should include discretion, initiative, confidentiality and diplomacy.
• Flexible approach with a 'can do' attitude.
• Ability to work and coordinate activities globally.

Preferred Qualification

If you have the following characteristics, it would be a plus:

• Experience working in global or matrix organisations supporting cross-functional teams.
• Experience with SharePoint or managing team collaboration sites.
• Advanced Excel or basic data reporting and visual summary skills.
• Familiarity with procurement or finance systems and purchase order processes.
• Experience coordinating larger events, townhalls or board meetings.

Ready to apply? If you are organised, proactive and ready to support senior leaders while growing your career, we want to hear from you.

GSK is an Equal Opportunity Employer. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, colour, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information, military service or any basis prohibited under federal, state or local law.

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.