At a Glance
- Tasks: Provide high-level support to the R&D team, managing diaries and coordinating travel.
- Company: Join GSK, a global biopharma leader committed to improving health for billions.
- Benefits: Enjoy a hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Be part of a culture that values ambition, accountability, and doing the right thing.
- Why this job: Make a real impact in healthcare while developing your career in a dynamic environment.
- Qualifications: Experience in administrative roles, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 35000 - 42000 £ per year.
This job is with GSK, an inclusive employer. At GSK, we have bold ambitions for patients, aiming to positively impact the health of 2.5 billion people by the end of the decade. Our R&D focuses on discovering and delivering vaccines and medicines, combining our understanding of the immune system with cutting-edge technology to transform people's lives.
Position Summary
You will provide high-level administrative and operational support that keeps the Onyx team running smoothly, day to day and across the globe. Working closely with your principal and, on occasion, his direct reports, you will be the person who anticipates what is needed before it is asked for - protecting time, removing friction, and making sure people, meetings, travel and budgets all land where they should.
This is a role for someone with excellent organisational skills, sharp attention to detail, genuine discretion, and the confidence to juggle competing priorities in a fast-paced environment. We value clear communicators who lead with empathy, act with integrity, and focus on impact for patients and science. This role offers growth, visible impact and a chance to help unite science, technology and talent to get ahead of disease together.
Responsibilities
- Diary management - proactively manage complex diaries for your principal and, on occasion, his direct reports; co-ordinate calendars across multiple stakeholders and time zones; anticipate conflicts and prioritise appointments.
- Onboarding and people support - co-ordinate the onboarding of new starters and guide them through their first weeks; liaise with Line Managers, HR, IT and Facilities to ensure a smooth joining experience.
- Office administration - provide general administrative support across all Onyx locations, including guest access, and maintain the Onyx 'Trip Wiki'.
- Travel and expenses - arrange domestic and international travel via Concur; manage expense reports and reconciliation.
- Finance and vendor management - raise purchase orders in line with company procedures using Ariba; track invoice payments and follow up on outstanding balances.
- Meetings and events - book and manage meeting rooms including virtual and hybrid set-ups; prepare agendas and materials.
Basic Qualifications
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
- Demonstrated experience of complex diary management and booking domestic and international travel.
- Familiarity with expense systems, purchase orders, and invoice tracking.
- Confident using Microsoft Office and collaboration tools such as Slack.
- Strong organisational and time-management skills.
- Excellent written and verbal communication skills.
- A high level of discretion and professionalism when handling confidential information.
Preferred Qualifications
- Experience supporting senior leaders in a global organisation.
- Hands-on experience with Concur, Ariba, Fiori, or comparable systems.
- Familiarity with GSK internal systems and processes.
- Experience co-ordinating onboarding and partnering with HR, IT and Facilities teams.
- A track record of organising team events and meetings.
- Experience within pharmaceutical, R&D, or technology environments.
- Proactive and solutions-focused.
- Adaptable and calm under pressure.
- Team-oriented with strong interpersonal skills.
Work Arrangements
This role offers a hybrid working model, with a mix of on-site and remote work. Fully remote or home-working arrangements are not available for this role.
Closing Date for Applications - 9 August 2026 EOD
Please take a copy of the Job Description, as this will not be available post closure of the advert.
GSK is an Equal Opportunity Employer.
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