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- Tasks: Support daily operations of our warehouse, ensuring smooth maintenance and compliance.
- Company: Join GSF Car Parts, a leading automotive parts distributor in the UK.
- Benefits: Flexible working hours, competitive salary, and opportunities for professional growth.
- Other info: Be part of a collaborative team with a focus on health and safety.
- Why this job: Make a difference in a dynamic environment while developing your organisational skills.
- Qualifications: Experience in admin or facilities support, strong organisational skills, and Microsoft Office proficiency.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a proactive and highly organised Warehouse Facilities Administrator to support the day-to-day operations of our warehouse facility department. You will be responsible for coordinating proactive maintenance, reactive repairs across both hard and soft services as and when required, while ensuring compliance with health and safety standards and company policies.
Daily monitoring of the facilities help desk and coordinating response and related action as required, maintaining accurate varied administrative records for the department and activities within.
Facilities Coordination:- Liaise with external contractors and service providers (e.g. security, waste management, pest control, HVAC, etc.).
- Maintain service and maintenance records in accordance with audit requirements and legal compliance requirements.
- Support internal department resource activities.
- Assist in organising site fire drills, first aid kits, and safety inspections.
- Maintain contractor H&S related documentation including permits to work, contractor RAMS etc.
- Assist the facilities manager with site contractor inductions.
- Maintain facility-related documentation, both electronic and hard copy records and department databases accurately.
- Raise approved purchase orders, track invoices, which will assist in the management of budgets for facilities expenses.
- Support audits and inspections (internal and external) by ensuring documentation is up to date.
- Assist with key control, access management and site security arrangements.
- Act as a point of contact between the warehouse team and facilities/maintenance services.
- Act as point of contact for external contractors as and when required.
- Communicate clearly with internal departments, contractors, and site visitors.
- Attend and contribute to regular facilities meetings.
Previous experience in an administrative or facilities support role (ideally in a warehouse or industrial environment). Strong organisational and time management skills. Strong proficiency in Microsoft Office (Word, Excel, Outlook, CAFM related systems). Familiarity with facilities compliance documentation and related Health & Safety requirements. Experience using CAFM (Computer Aided Facilities Management) or other maintenance software. IOSH or equivalent health & safety training (preferred but not essential).
Facilities Administrator (Charity - Flexible Working) in Wolverhampton employer: GSF Car Parts
Contact Detail:
GSF Car Parts Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator (Charity - Flexible Working) in Wolverhampton
✨Tip Number 1
Get to know the company inside out! Research GSF Car Parts and understand their values, mission, and the specifics of the Warehouse Facilities Administrator role. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Having someone vouch for you can make a huge difference when it comes to landing that interview.
✨Tip Number 3
Prepare for the interview by practising common questions related to facilities management and administrative support. Think about how your previous experience aligns with the responsibilities listed in the job description, and be ready to share specific examples.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the position can keep you fresh in their minds and show your enthusiasm for the role.
We think you need these skills to ace Facilities Administrator (Charity - Flexible Working) in Wolverhampton
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Administrator role. Highlight your previous experience in administrative or facilities support, especially in a warehouse or industrial environment. We want to see how your skills match what we're looking for!
Showcase Your Organisational Skills: Since this role requires strong organisational and time management skills, give examples of how you've successfully managed multiple tasks or projects in the past. We love seeing how you keep everything running smoothly!
Be Clear and Concise: When writing your cover letter, be clear and concise about why you're the perfect fit for the job. Use straightforward language and make sure to address how you can contribute to our warehouse facility department. We appreciate direct communication!
Apply Through Our Website: Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved!
How to prepare for a job interview at GSF Car Parts
✨Know Your Stuff
Make sure you’re familiar with the key responsibilities of a Warehouse Facilities Administrator. Brush up on your knowledge of health and safety standards, maintenance coordination, and administrative tasks. Being able to discuss these topics confidently will show that you’re proactive and organised.
✨Showcase Your Experience
Prepare specific examples from your previous roles that highlight your organisational skills and experience in facilities management. Whether it’s coordinating repairs or managing documentation, having concrete examples ready will help you stand out as a strong candidate.
✨Get Comfortable with Tech
Since proficiency in Microsoft Office and CAFM systems is crucial, make sure you can demonstrate your skills in these areas. If you’ve used similar software, be ready to explain how you adapted to new systems and what you achieved with them.
✨Ask Smart Questions
At the end of the interview, don’t hesitate to ask insightful questions about the company’s facilities management processes or their approach to health and safety compliance. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.