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For Companies At a Glance
- Tasks: Coordinate maintenance and repairs, ensuring a safe and efficient warehouse environment.
- Company: GSF Car Parts is a leading automotive parts distributor in the UK and Ireland.
- Benefits: Enjoy a full-time role with opportunities for growth and development in a dynamic industry.
- Why this job: Be part of a supportive team that values safety, organisation, and effective communication.
- Qualifications: Previous admin experience, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: Ideal for those looking to kickstart their career in facilities management.
The predicted salary is between 24000 - 36000 £ per year.
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About The Role
We are seeking a proactive and highly organised
About The Role
We are seeking a proactive and highly organised Warehouse Facilities Administrator to support the day-to-day operations of our warehouse facility department. You will be responsible for coordinating proactive maintenance, reactive repairs across both hard and soft services as and when required, while ensuring compliance with health and safety standards, company policies. Daily monitoring of the facilities help desk and coordinating response and related action as required, maintaining accurate varied administrative records for the department and activities within. This is a key role in ensuring the property runs efficiently, with a safe and clean environment for all staff and visitors
About You
Key Responsibilities:
- Facilities Coordination:
- Schedule and coordinate planned and reactive maintenance and repairs across the property.
- Liaise with external contractors and service providers (e.g. security, waste management, pest control, HVAC, etc.).
- Maintain service and maintenance records in accordance with audit requirements, and legal compliance requirements.
- Monitor and replenish stock of site consumables (e.g., PPE, cleaning supplies, daily consumables for the department activities).
- Support internal department resource activities.
- Assist in organising site fire drills, first aid kits, and safety inspections.
- Maintain contractor H&S related documentation including permits to work, contractor RAMS etc.
- Assist the facilities manager with site contractor inductions.
- Maintain facility-related documentation, both electronic and hard copy records and department databases accurately.
- Raise approved purchase orders, track invoices, which will assist in the management of budgets for facilities expenses.
- Support audits and inspections (internal and external) by ensuring documentation is up to date.
- Assist with key control, access management and site security arrangements.
- Act as a point of contact between the warehouse team and facilities/maintenance services
- Act as point of contact for external contractors as and when required.
- Communicate clearly with internal departments, contractors, and site visitors.
- Attend and contribute to regular facilities meetings.
Key Requirements
- Previous experience in an administrative or facilities support role (ideally in a warehouse or industrial environment).
- Strong organisational and time management skills.
- Strong proficiency in Microsoft Office (Word, Excel, Outlook, CAFM related systems).
- Familiarity with facilities compliance documentation and related Health & Safety requirements.
- Excellent communication and interpersonal skills.
- Ability to work independently and manage multiple tasks under pressure.
Desirable Qualifications
- Experience using CAFM (Computer Aided Facilities Management) or other maintenance software.
- Knowledge of warehouse operations and supply chain processes.
- IOSH or equivalent health & safety training (preferred but not essential).
About Us
GSF Car Parts is one of the UK’s leading automotive parts distributors, supplying thousands of independent garages throughout the UK and Ireland with parts, tools, garage equipment and specialist training. The group has over 200 branches nationwide and a turnover exceeding £475 million. Built on the heritage and success of a dozen local brand identities acquired over several years, we have traded as one brand since November 2021. Our branch network is bolstered by centralised support and expertise from specialist departments in key areas such as procurement and supply chain, marketing and national accounts. The business also benefits from integrated IT systems, which include our industry leading catalogue system, Allicat, and access to the Group\’s national garage programme, Service sure
#INDGSF
Seniority level
-
Seniority level
Entry level
Employment type
-
Employment type
Full-time
Job function
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Job function
Management and Manufacturing
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Industries
Motor Vehicle Manufacturing
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Warehouse Facilities Administrator employer: GSF Car Parts
Contact Detail:
GSF Car Parts Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Warehouse Facilities Administrator
✨Tip Number 1
Familiarise yourself with the specific health and safety regulations relevant to warehouse operations. This knowledge will not only help you in interviews but also demonstrate your proactive approach to ensuring compliance in the role.
✨Tip Number 2
Network with professionals in the facilities management sector, especially those who have experience in warehouse environments. Engaging with them can provide valuable insights and potentially lead to referrals for the position.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel, as you'll likely need to manage and analyse data related to maintenance records and budgets. Consider taking a quick online course if you feel you need a refresher.
✨Tip Number 4
Prepare to discuss your organisational skills and how you've managed multiple tasks in previous roles. Use specific examples that highlight your ability to coordinate maintenance and ensure a safe working environment.
We think you need these skills to ace Warehouse Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative or facilities support roles, especially in warehouse or industrial environments. Use keywords from the job description to demonstrate your fit for the role.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational skills and experience with health and safety compliance. Mention specific examples of how you've successfully managed multiple tasks under pressure in previous roles.
Highlight Technical Skills: Emphasise your proficiency in Microsoft Office and any experience with CAFM systems. If you have knowledge of warehouse operations or supply chain processes, make sure to include that as well.
Showcase Communication Skills: In your application, provide examples of how you've effectively communicated with internal teams and external contractors. This is crucial for the Warehouse Facilities Administrator role, so make it clear how you excel in this area.
How to prepare for a job interview at GSF Car Parts
✨Show Your Organisational Skills
As a Warehouse Facilities Administrator, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the demands of the role.
✨Familiarise Yourself with Health & Safety Standards
Since the role involves compliance with health and safety standards, brush up on relevant regulations and best practices. Being able to discuss these confidently will show that you take safety seriously and understand its importance in a warehouse environment.
✨Prepare for Technical Questions
Expect questions about your proficiency in Microsoft Office and any facilities management software you've used. Be ready to discuss specific tools and how you've utilised them in previous roles to streamline operations or improve efficiency.
✨Demonstrate Strong Communication Skills
You'll be acting as a point of contact between various teams and external contractors. Prepare to share examples of how you've effectively communicated in past roles, especially in challenging situations, to highlight your interpersonal skills.
