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For Companies At a Glance
- Tasks: Support the Fleet Manager and manage vehicle-related enquiries and paperwork.
- Company: Join GSF Car Parts, a leading automotive parts distributor in the UK.
- Benefits: Enjoy 28 days annual leave, discounts, pension, and career progression.
- Why this job: Be part of a dynamic team and make a real impact in fleet management.
- Qualifications: Experience in administration, strong communication, and IT skills required.
- Other info: Opportunities for internal development and growth in a busy environment.
The predicted salary is between 30000 - 42000 £ per year.
About The Role
As the Fleet Administrator you will provide administration support to the Fleet Manager and be a prime contact for our branches and suppliers in relation to all aspects of the company vehicles.
About You
Main Duties Include:
- Liaising with various suppliers to the fleet department such as our hire providers fuel card suppliers through to Accident Management companies
- Ensuring the company / fleet spreadsheets and systems are up to date with relevant information
- Dealing with fleet enquiries both on the phone and in person
- At times being the primary contact on-site for the fleet control and provision
- Communicate effectively with other departments to ensure the efficient running of the business
- Preparing fleet analysis and reporting results to Management
- Collating all the relevant vehicle paperwork
- Completing other general administrative tasks
- Ad hoc projects as instructed by Fleet Manager
Working Hours
- 40 hours per week – Monday to Friday between the hours of 8:00am and 5:30pm.
What You Will Need To Succeed
- Previous experience within a similar role
- Forward thinking and able to use own initiative
- High level of literacy
- Excellent organisation and time planning skills
- Attention to detail
- Effective communication skills
- Ability to process high volume of paperwork
- Ability to work efficiently in a busy environment
- High level of IT Literacy
Extra Bonus Points
- Fleet administration qualification
- Experience vehicle accident management would be an advantage.
What We\’ll Offer
- 28 days annual leave, including bank holidays (and opportunity to increase annual leave for time served)
- Online employee discount scheme including big discounts to local cinemas, theme park attractions, major retailers and much more
- Company pension
- Group life assurance
- Internal development programmes
- Career progression opportunities
About Us
GSF Car Parts is one of the UK’s leading automotive parts distributors, supplying thousands of independent garages throughout the UK and Ireland with parts, tools, garage equipment and specialist training. The group has over 200 branches nationwide and a turnover exceeding £475 million. Built on the heritage and success of a dozen local brand identities acquired over several years, we have traded as one brand since November 2021. Our branch network is bolstered by centralised support and expertise from specialist departments in key areas such as procurement and supply chain, marketing and national accounts. The business also benefits from integrated IT systems, which include our industry leading catalogue system, Allicat, and access to the Group\’s national garage programme, Servicesure.
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Fleet Administrator employer: GSF Car Parts
Contact Detail:
GSF Car Parts Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings.
✨Tip Number 2
Prepare for interviews by researching the company and its fleet operations. Show us you’re genuinely interested and ready to contribute to our team. Practice common interview questions to boost your confidence!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows us you’re keen and professional, which is exactly what we’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows us you’re proactive and serious about joining our team.
We think you need these skills to ace Fleet Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Fleet Administrator role. Highlight your previous experience in fleet administration and any relevant skills that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role and how your skills align with what we’re looking for. Keep it engaging and personal – we love a bit of personality!
Show Off Your Communication Skills: Since effective communication is key in this role, make sure your application reflects your ability to communicate clearly and professionally. Whether it's through your CV or cover letter, let us see your best writing skills!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at GSF Car Parts
✨Know Your Fleet Basics
Before the interview, brush up on your knowledge of fleet management and vehicle administration. Familiarise yourself with common terms and processes related to vehicle maintenance, accident management, and supplier relations. This will show that you’re proactive and genuinely interested in the role.
✨Showcase Your Organisational Skills
Since the role requires excellent organisation and time planning skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured accuracy in your work.
✨Communicate Effectively
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. During the interview, demonstrate your ability to communicate with different stakeholders by discussing how you’ve handled enquiries or liaised with suppliers in previous positions.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities. Think about potential challenges you might face as a Fleet Administrator, such as dealing with a supplier issue or managing a high volume of paperwork, and prepare your responses to showcase your initiative and forward-thinking approach.
