At a Glance
- Tasks: Coordinate projects, manage documentation, and ensure quality across all stages.
- Company: GSCI Consultants Ltd, a dynamic healthcare project management firm.
- Benefits: 33 days holiday, private healthcare, flexible working, and professional training support.
- Other info: Opportunities for progression and continuous professional development.
- Why this job: Join a growing team and make a real impact in healthcare project delivery.
- Qualifications: Experience in project coordination and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
Vacancy Type: Permanent, Full time
Hours: 8am to 5pm Monday - Thursday, 8am to 4pm Friday
About GSCI: Founded in 2010 and specialising in the healthcare sector, GSCI Consultants Ltd are proud to have developed experienced and highly effective project management teams. Working with local and national government healthcare departments, the private sector and building contractors, our accomplishments include flagship schemes such as Operating Theatres, New Wards, Pathology Services & Infrastructure installations and upgrades. As a growing and dynamic business, we are looking for motivated individuals who want to help shape our future growth. We are committed to delivering industry-leading performance and creating teams who thrive on achieving excellence for our clients.
As part of our current 5-year growth strategy, we are seeking a Project Coordinator to play a key role in expanding our Project Coordination team, improving processes, and supporting consistency and quality in our projects.
The Project Coordinator plays a critical role in supporting the successful delivery of projects by ensuring adherence to our project process, robust coordination, and administration of project information and documentation. Acting as a central point of support to Project Managers and Cost Managers, the role provides consistency, structure, and quality assurance across all stages of the project lifecycle.
The position is fundamental to maintaining project governance, by ensuring information is accurate, up to date and in line with company standards. The Project Coordinator is responsible for embedding consistency and best practice across projects by applying standardised processes, structured workflows and quality assurance measures. In addition to operational responsibilities, the role contributes to continuous improvement by identifying inefficiencies and supporting the development of repeatable coordination processes with an aim to drive efficiency and improve overall project outcomes.
The Project Coordinator must demonstrate strong organisational capability, attention to details, and effective communication skills, enabling them to manage multiple priorities across concurrent projects whilst maintaining high standards of quality and professionalism.
- Effectively supporting the team by ensuring that projects adhere to our project process
- Embedding workflows and processes driving efficiencies across projects
- Maintaining project data within the GSCI project management database
- Project Coordination and Administration
- Oversee contract administration activities across allocated projects, ensuring accuracy, compliance, and timely delivery
- Attend project meetings (virtual and in-person) and manage and disseminate meeting minutes, including quality checking of AI-generated notes.
- Coordinate project meetings including preparation of Monday boards and generating meeting agendas/packs.
- Maintain and monitor key project systems, including risk registers
- Support Project Managers and Cost Managers with consistent, high-quality project documentation.
- Support and complete project reporting
- Ensure all project information is stored, updated and managed in line with company standards.
Quality Assurance:
- Ensure compliance with internal QA procedures, NHS governance, and construction frameworks.
- Support and maintain a culture of accuracy, accountability, and continuous improvement.
- Attend staff training as required
- Actively engage in continuous professional development
The responsibilities outlined in this role profile are not exhaustive and may evolve in line with organisational priorities and project requirements. The post holder will be expected to undertake additional duties, commensurate with the level and nature of the role, to support effective project delivery and the wider objectives of the team.
Experience in project coordination, project administration or PMO roles
Strong understanding of project documentation, contract administration and workflows
Excellent organisational skills with the ability to manage multiple priorities across numerous live projects.
Strong digital literacy, including project management platforms, document control systems, and AI-assisted tools.
Experience working in a consultancy environment
Knowledge of the JCT or NEC contract administration processes
33 days holiday including statutory and public holidays (increases by 1 day for each completed years’ service up to a max of 3 years)
Private Healthcare
Flexible Working Policy
Statutory Pension Contribution
Professional training / accreditation support
Progression opportunities
PMO Coördinator in Hemel Hempstead employer: GSCI Consultants Ltd
GSCI Consultants Ltd is an exceptional employer, dedicated to fostering a collaborative and innovative work culture within the healthcare sector. With a strong commitment to employee growth, we offer extensive professional training and progression opportunities, alongside a flexible working policy and generous holiday allowance. Join us in our mission to deliver excellence in project management while being part of a dynamic team that values accuracy, accountability, and continuous improvement.
