Intercompany Coordinator in Swindon

To coordinate and administer intercompany order processing and inventory flows between UK operations and European teams, ensuring accurate system updates, timely stock availability, and efficient order fulfilment through effective cross‑functional collaboration. Works within established processes, supporting operational delivery and escalating exceptions where required.

Responsibilities

• Act as a primary point of contact between UK operations and European intercompany teams, ensuring timely and accurate communication.
• Process and coordinate intercompany sales orders within the ERP system (D365), maintaining data accuracy at all times.
• Liaise with Inventory Controllers and relevant teams to support correct stock and batch allocation for intercompany orders.
• Monitor stock availability and provide updates on lead times for out‑of‑stock items.
• Track incoming stock and support fulfilment of outstanding intercompany orders.
• Raise and process intercompany purchase orders to support stock availability across the business.
• Create and process internal works orders in line with production requirements.
• Coordinate with inventory, production, warehouse, and logistics teams to support smooth order fulfilment.
• Monitor order progress and escalate issues or risks that may impact delivery timelines.
• Maintain accurate system records, ensuring all transactions comply with company procedures.
• Support inventory administration through accurate recording of stock movements between group companies.
• Build effective working relationships with colleagues across multiple European sites.
• Prepare and maintain routine reports, providing basic data reporting and administrative analysis as required.
• Process a high volume of intercompany transactions across multiple entities, ensuring accuracy and timeliness.

Accountability & Scope

• Operates within defined processes and procedures.
• Focused on accurate execution and coordination rather than decision‑making ownership.
• Escalates exceptions, delays, or risks to the DP&I Manager or relevant stakeholders.
• No supervisory responsibility.

Supplementary Duties and Responsibilities

• Strong communicator – able to share clear and accurate information with internal teams and European stakeholders.
• Highly organised – manages multiple orders, priorities, and deadlines effectively within established processes.
• Detail‑oriented – maintains high levels of accuracy in order processing, stock allocation, and system data.
• Collaborative – works effectively with cross‑functional teams, including warehouse, logistics, production, and planning.
• Proactive – identifies potential issues or delays early and escalates appropriately.
• Process‑driven – follows defined procedures while supporting smooth and efficient workflow.
• Adaptable – able to respond to changing priorities and operational demands in a fast‑paced environment.

Experience and Qualifications

• Experience in order processing, customer service, or supply chain administration (B2B or intercompany desirable).
• Experience managing sales and purchase orders, ideally within a multi‑entity or international business environment.
• Experience using ERP systems (D365 or similar preferred).
• Practical understanding of stock control processes, including batch allocation, lead times, and stock movement between locations.
• Experience working collaboratively with cross‑functional teams such as warehouse, logistics, production, and planning.
• Strong organisational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail and accuracy in data entry and system management.
• Confident communicator, able to liaise effectively with internal and international stakeholders.
• Proactive approach to identifying issues and escalating appropriately within defined processes.