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- Tasks: Support our Lettings team with admin tasks like invoicing, call handling, and document preparation.
- Company: Join Grupo Camaleón Creativos, a thriving property company in Winchester.
- Benefits: Enjoy a competitive salary and flexible benefits like health plans and extra leave options.
- Why this job: Be part of a dynamic team and grow your skills in the exciting property sector.
- Qualifications: Proven admin experience, strong communication skills, and IT proficiency are essential.
- Other info: This role offers a chance to contribute to a successful team in a fast-paced environment.
The predicted salary is between 28800 - 43200 £ per year.
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Location: Winchester
Job Type: Full time
Contract Type: Permanent
Salary: Competitive
This is a fantastic opportunity for an experienced Administrator/Coordinator to join our thriving residential Lettings team based in Winchester. As Lettings Coordinator, you will be responsible for the provision of highly efficient administrative support to the team by undertaking a wide variety of tasks including invoicing, call handling, typing and preparation of communications and legal documents, maintenance of file systems and diary management.
You will join a team of 11 professionals specialising in both residential Sales and Lettings. This role offers the opportunity for an experienced administrator looking to utilise and expand their skills within the property sector and contribute to our teams success.
We offer a highly competitive salary package which includes a fantastic benefits package including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans, cycle to work scheme and so on!
Main Tasks
Produce accurate and well-presented documents including reports, client correspondence, presentations within agreed time frames
Progressing tenancies: drawing up offer letters, contracts, switching over utilities, sending works orders, arranging pre-tenancy works such as check ins, professional cleaning, gas safety certificates, EICR.
Liaising with tenants and landlords regarding incoming and outgoing tenancies.
Copy typing, and drafting of letters, reports, invoices, property particulars etc.
Processing invoices.
Input to diaries and organising meetings
Carry out timely and accurate administration of databases
Accurately process fee accounts and out of pocket expenses, assisting with budgets and forecasts as required
Provide a high level of efficiency and customer service to all who visit or contact the office
Provide general office administration support to the team.
Handling enquiries over the telephone or personally in reception and taking any necessary action
General office duties such as filing, photocopying, etc.
Maintain close communication with other administrators across different divisions to help ensure efficient running of the department at all times
This job description is not exhaustive, and the jobholder will be required to undertake additional duties to ensure the smooth running of the department.
What will it take to be successful?
We are seeking someone with proven administration or office coordination experience. Youll have strong customer service, excellent written and verbal communication skills and good time management. Youll be a strong team player, with the ability to work well under pressure to meet deadlines. You will also be IT literate and proficient in Microsoft Word, Excel and PowerPoint & Outlook and comfortable working with databases and any relevant software.
You may have experience in the following: Property Administrator, Lettings Administrator, Rental Coordinator, Tenancy Coordinator, Real Estate Administrator, Estate Agency Administrator, Property Management Assistant, Residential Lettings Officer, Lettings Support Officer, Leasing Coordinator, Customer Service Administrator, Office Coordinator, Administrative Assistant, Office Manager, Receptionist, etc.
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Lettings Coordinator employer: Grupo Camaleón Creativos
Contact Detail:
Grupo Camaleón Creativos Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Lettings Coordinator
✨Tip Number 1
Familiarise yourself with the property sector, especially residential lettings. Understanding the terminology and processes involved will help you speak confidently during interviews and demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the property industry. Attend local events or join online forums to connect with others in the field. This can provide valuable insights and potentially lead to referrals for the Lettings Coordinator position.
✨Tip Number 3
Brush up on your IT skills, particularly in Microsoft Office applications like Word, Excel, and Outlook. Being proficient in these tools is crucial for the administrative tasks you'll be handling, and showcasing this skill can set you apart from other candidates.
✨Tip Number 4
Prepare for common interview questions related to customer service and time management. Think of specific examples from your past experiences that highlight your ability to handle pressure and work effectively within a team.
We think you need these skills to ace Lettings Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administration and coordination. Emphasise skills like customer service, time management, and proficiency in Microsoft Office, as these are crucial for the Lettings Coordinator role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the property sector and your understanding of the Lettings Coordinator responsibilities. Mention specific experiences that demonstrate your ability to handle tasks such as invoicing, document preparation, and liaising with clients.
Highlight Relevant Skills: In your application, clearly outline your IT literacy and experience with databases. Provide examples of how you've successfully managed administrative tasks under pressure, as this is key for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Lettings Coordinator position.
How to prepare for a job interview at Grupo Camaleón Creativos
✨Showcase Your Administrative Skills
As a Lettings Coordinator, you'll need to demonstrate your strong administrative abilities. Be prepared to discuss your experience with tasks like invoicing, document preparation, and diary management. Bring examples of how you've efficiently handled similar responsibilities in the past.
✨Highlight Customer Service Experience
This role requires excellent customer service skills. During the interview, share specific instances where you provided outstanding service, especially in high-pressure situations. This will show that you can maintain professionalism while dealing with tenants and landlords.
✨Familiarise Yourself with Relevant Software
Being IT literate is crucial for this position. Make sure you're comfortable discussing your proficiency in Microsoft Word, Excel, PowerPoint, and any database software you've used. You might even want to mention any relevant tools or systems you've worked with in previous roles.
✨Prepare for Teamwork Questions
Since you'll be part of a team of 11 professionals, it's important to convey your ability to work collaboratively. Think of examples where you've successfully contributed to a team project or supported colleagues, and be ready to discuss how you handle teamwork dynamics.
