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- Tasks: Support the Chairman and Sales & Marketing Director with scheduling, communications, and office management.
- Company: Join Grundon Waste Management, a leader in sustainable waste solutions.
- Benefits: Enjoy a competitive salary, bonus opportunities, private medical insurance, and 30 days of annual leave.
- Why this job: Be part of a dynamic team, gain valuable experience, and contribute to meaningful projects.
- Qualifications: Two years of relevant experience and proficiency in Microsoft Office required.
- Other info: Flexible working hours and a supportive work environment await you!
The predicted salary is between 36000 - 60000 £ per year.
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Direct message the job poster from Grundon Waste Management
Working hours: 0830-1700 Monday to Friday, but the nature of the role will mean flexibility and additional hours as and when required
We are seeking a highly organised, proactive, and professional Executive Assistant/ Office Manager to provide high-level administrative support to the Chairman and Sales & Marketing Director. This individual will serve as a strategic partner, managing schedules, communications, and operational tasks to ensure time is optimised and business priorities are effectively executed.
You will also support with the management of the office, overseeing the Colnbrook Office’s reception and facilities management, ensuring that health & safety are upheld in compliance with legal regulations and industry best practices.
What you’ll be doing as Executive Assistant & Office Manager
- Manage the Chairman’s diary to ensure it remains well-organised and balanced, with meetings scheduled appropriately to optimise his time and priorities.
- Make the necessary arrangements to ensure all required facilities and refreshments are available at meeting venues.
- Arrange and coordinate all accommodation and travel logistics, ensuring smooth and efficient itineraries that align with schedules and requirements.
- Assist the Chairman and Sales & Marketing Director with projects such as corporate hospitality events, meeting tenders, travel arrangements and other event work.
- Collate, prepare, and distribute materials and reports for meetings in a timely and organised manner.
- Manage incoming telephone calls and appropriately filtering them to ensure effective communication at all times.
- Create and authorise on-line payments as requested by the Chairman or Sales & Marketing Director.
- Record, holiday and absence for Sales & Contract Management teams.
- Assist with ad-hoc tasks for the Grundon family and provide occasional cover for the Colnbrook reception as needed to ensure continuous support and smooth operations.
Office Management Duties:
- Manage the Colnbrook office reception team and manage any on-site contractors and their inductions.
- Assist with organising and maintaining services for cleaning, pest control, utilities, office equipment, and suppliers.
- Ensure notice boards are current and display all relevant information.
- Ensure adequate coverage of first-aiders, fire wardens, and safety champions on site, and conduct fire alarm tests while serving as the initial responder.
- Assist with audits for both internal and external visits.
- Responsible for ensuring that all health & safety policies and procedures, including accident reporting, investigation and near-miss reporting are adhered to.
- Ensure full compliance with all Company policies.
- Support with any other adhoc duties requested by the Board of Directors.
What you’ll need
- Possess at least two years of relevant experience working in a similar role supporting Senior Executives/ Directors and working with key stakeholders.
- A good understanding and working knowledge of Health & Safety within the workplace.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Demonstrated ability to work independently, manage multiple priorities, and represent the Chairman in a professional manner.
- Practical, hands-on approach, promoting a ‘can-do’ attitude.
What We Offer
- Discretionary company bonus.
- Pension scheme with a 5% employee contribution matched by Grundon.
- Life insurance cover.
- Private Medical Insurance.
- 30 days’ annual leave (inclusive of 8 bank holidays), which will increase with service, plus the option to buy up to 5 extra days\’ holiday.
- Opportunities for professional growth and development.
- A supportive and inclusive work environment.
Seniority level
-
Seniority level
Mid-Senior level
Employment type
-
Employment type
Full-time
Job function
-
Job function
Administrative
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Executive Assistant Office Manager employer: Grundon Waste Management
Contact Detail:
Grundon Waste Management Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant Office Manager
✨Tip Number 1
Familiarise yourself with Grundon Waste Management's operations and values. Understanding their commitment to health and safety, as well as their approach to waste management, will help you align your responses during interviews and demonstrate your genuine interest in the company.
✨Tip Number 2
Network with current or former employees of Grundon Waste Management on platforms like LinkedIn. Engaging with them can provide you with insider knowledge about the company culture and expectations, which can be invaluable during your application process.
✨Tip Number 3
Prepare to discuss specific examples from your past experience that showcase your organisational skills and ability to manage multiple priorities. Highlighting your proactive approach and problem-solving abilities will resonate well with the hiring team.
✨Tip Number 4
Demonstrate your proficiency in Microsoft Office Suite by being ready to discuss how you've used these tools effectively in previous roles. Consider preparing a brief overview of how you've managed schedules, created reports, or coordinated events using these applications.
We think you need these skills to ace Executive Assistant Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience that aligns with the responsibilities of the Executive Assistant Office Manager role. Focus on your organisational skills, ability to manage multiple priorities, and any experience supporting senior executives.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and hands-on attitude. Mention specific examples of how you've successfully managed schedules, communications, or office management tasks in previous roles.
Highlight Health & Safety Knowledge: Since the role requires an understanding of health and safety regulations, include any relevant certifications or experiences that demonstrate your knowledge in this area. This will show you are well-prepared for the responsibilities outlined in the job description.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the Executive Assistant role.
How to prepare for a job interview at Grundon Waste Management
✨Showcase Your Organisational Skills
As an Executive Assistant Office Manager, your ability to manage schedules and priorities is crucial. Prepare examples of how you've successfully organised complex calendars or events in the past, highlighting your proactive approach.
✨Demonstrate Health & Safety Knowledge
Given the importance of health and safety in this role, be ready to discuss your understanding of workplace regulations. Share any relevant experiences where you ensured compliance or improved safety standards in previous positions.
✨Familiarise Yourself with Microsoft Office Suite
Proficiency in Microsoft Office is a must for this role. Brush up on your skills, especially in Excel and PowerPoint, and be prepared to discuss how you've used these tools to enhance productivity in your previous roles.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle multiple priorities. Think of specific scenarios where you had to juggle tasks or resolve conflicts, and be ready to explain your thought process and outcomes.
