ERP & Operations Administrator (part-time)

About Us
We’re on a mission to change the world by growing better. As a B-Corp certified, energy-saving, sustainably powered vertical farm, we’re transforming the way food is grown—creating delicious, nutritious, and affordable produce that doesn’t cost the earth. We believe in bold ambitions and simple solutions, tackling one of the world’s biggest challenges: sustainable food production. At our core, we believe in:

• Standing Tall – We do what we say we’re going to do. We take pride in our work.
• Thinking Big – We embrace bold ambitions while avoiding unnecessary complexity.
• Growing Together – We’re one team, collaborating and challenging each other to unlock our full potential.
• Being Deep Rooted – We do the right thing, even when no one is looking. We care about people, the planet, and our business.

Your Role
We’re looking for an ERP & Operations Administrator to ensure the smooth running, accuracy, and optimisation of our ERP system, Prophet, whilst supporting our operational teams to enable accurate data flow across our supply chain, production, and finance teams. This role will be office-based in Sandwich, Kent, with a minimum of 24 hours per week.

You’ll work closely with our operations, technical, production, and finance teams, playing a key role in ensuring our ERP platform supports our processes with accuracy and traceability and supporting farm operations and administration. As part of this role, you’ll be expected to stand tall—delivering reliable data and systems support that underpins our business performance.

Who you’ll be working with
You’ll be part of a cross-functional team of passionate growers, engineers, and supply chain professionals, working alongside operations managers, technical leads, and commercial teams to keep our ERP system accurate, compliant, and user-friendly. We believe in growing together, so you’ll be supported to develop your ERP and systems skills while making a real impact on the way we grow and deliver sustainable food.

What you’ll be doing:

• ERP Operations & Job Management (40%) - Audit and manage packing/seeding job data, create daily packing jobs, maintain BOMs, close jobs for costing and invoicing, and troubleshoot data issues.
• Sales Order Management (20%) - Enter, validate, and manage daily sales orders; ensure delivery accuracy and audit system data to prevent errors.
• Order & Inventory Management (10%) - Coordinating with the Warehouse team and Farm Ops with the management of pallet and tray de-hires and stock management of primary and secondary packaging based on forecasted demand to allow smooth supply.
• Stock & Traceability Support (20%) - Support traceability audits, manage packaging material bookings, maintain batch and label data, and resolve stock integrity issues.
• System Maintenance & Training (10%) - Maintain user permissions, support process documentation, enter static data for suppliers/customers/products, and assist in training end-users.

Throughout your work, you’ll be encouraged to think big, embracing system improvements and simplifying processes to enhance how we work.

What skills you should have
We’re looking for someone who is deep rooted, passionate about people, the planet, and (of course) leafy greens—someone who thrives in a collaborative, purpose-driven environment.

Must have skills:

• ERP System Experience – You’ve worked with ERP platforms before, ideally in agriculture or manufacturing.
• Data Accuracy & Attention to Detail – You’re meticulous and methodical, catching errors before they become problems.
• Problem Solving – You enjoy troubleshooting and resolving data inconsistencies or system errors.

Nice to have skills:

• Familiarity with Prophet ERP – Experience with the Prophet system or similar supply chain ERPs is a plus.
• Basic SQL/Data Handling – Comfortable working with databases, queries, or manipulating system data.

What success looks like in this role:

• 3 months in – You’ve rooted yourself in our ERP system, built relationships across key teams, and are confidently managing daily ERP tasks.
• 6 months in – You’ve identified and improved key processes, supported multiple departments, and become the go-to for ERP queries.
• 12 months in – You’ve driven measurable improvements in ERP data quality, process efficiency, and helped train end-users across the business.

Interview Process
We believe in a transparent and streamlined hiring process. Here’s what you can expect:

• Talent Screen – An initial video call with our People Partner.
• Hiring Manager Interview – A deep dive over Teams / in person into your experience and role fit.
• On-site Interview – Meet the team, explore our site, and complete a practical task.
• Offer – If successful, we’ll make a verbal offer, followed by a written one.

What’s in it for you?
We believe in standing tall by offering opportunities that allow you to grow, thrive, and be recognised for your contributions.

• Be part of a pioneering business – Join one of the fastest-growing and most exciting teams in the vertical farming industry.
• Work with a team that’s rooted in purpose – Collaborate with people who care deeply about our mission and each other.
• Cultivate your own growth – Develop your career with learning opportunities and hands-on experience in a fast-paced environment.
• Make an impact – Help drive change for good as part of a B-Corp certified company leading sustainable innovation.
• Flexibility – We work with everyone to ensure they have the balance they need to do their best work.

Package & Benefits:
💰 Competitive base salary
🎯 Annual bonus based on company, team, and personal performance
🏖 25 days holiday + bank holidays
💰 5% employer pension contribution
💼 Learning Portal with Alchemy
🎉 Referral Bonus – Get £500 for every successful hire you refer!

We believe in growing together, ensuring everyone in our team has the opportunity to thrive.

Equal Opportunity
Our team is the most valuable part of our business – our success is defined by the brilliant and enthusiastic people we employ. We’re committed to equal employment opportunities and providing a workplace free from discrimination or harassment. We welcome applicants from all backgrounds to join our mission.