Accounts Assistant

Role: Accounts Assistant - Accounts Payable

Location: Hampstead, North London

Salary: £30k - £35k

Job Type: Full-time, permanent, hybrid working

About us

GroupNexus is an established, leading player in the parking management industry. Priding ourselves on a fair approach to parking enforcement, we provide our clients with the best-in-industry levels of customer service. From our brand-new state-of-the-art head office in Hampstead, North London, our Finance team sits at the heart of our business and works to support the company in the delivery of their objectives.

Key responsibilities

• Process and code supplier invoices accurately and in a timely manner, ensuring all documentation is complete.
• Manage supplier queries and maintain positive vendor relationships, resolving invoice discrepancies promptly.
• Work closely with the wider Finance team, Procurement, and internal stakeholders to support the smooth running of the procure-to-pay (P2P) cycle.
• Support initiatives to automate manual processes, working with tools such as OCR and AP automation platforms.
• Maintain accurate records within the AP system, ensuring data integrity and supporting platform improvements.
• Track personal KPIs such as invoice processing time and error rates.
• Assist in producing AP reports and dashboards to support management visibility of spend and payment status.

Operational responsibilities

• Support the end-to-end accounts payable process including invoice receipt, validation, coding, approval, and payment (400-500 invoices per month).
• Assist with payment runs, ensuring accuracy and adherence to payment terms.
• Adhere to internal controls, policies, and procedures to ensure compliance with tax regulations and company policies.
• Support AP month-end close processes, account reconciliations, and reporting.
• Assist with preparation for quarterly VAT return submissions.
• Assist in the preparation of monthly management accounts.
• Support the reconciliation of key balance sheet accounts including prepayments and accruals.

Skills and experience

• AAT qualified or studying towards AAT/ACCA/CIMA, or qualified by experience.
• 1-3 years of experience in an Accounts Payable or Finance Assistant role.
• Good understanding of AP processes and a willingness to support process improvement initiatives.
• Experience with ERP or accounting systems (e.g., Sage, Xero, NetSuite); exposure to AP automation tools is an advantage.
• Good understanding of financial controls and a keen eye for accuracy and compliance.
• Strong communication and interpersonal skills, with a collaborative and can-do attitude.
• Strong analytical and problem-solving abilities.
• Eagerness to learn and adapt in a fast-changing, technology-driven finance environment.
• Competent with Microsoft Excel and comfortable working with financial data.

Benefits for all GroupNexus staff includes

• Generous holiday allowance + bank holidays
• Well-being support
• Cycle to work scheme
• EV salary sacrifice
• Day off for charity work
• Hybrid working
• Company and team social events

Equal opportunities statement

We are an equal opportunities employer and do not discriminate on the basis of race, colour, sex, religion, sexual orientation, national origin, disability, or any other protected characteristic.