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- Tasks: Manage daily office operations and ensure a welcoming environment for all.
- Company: Join Humanoid, a pioneering tech company revolutionising robotics.
- Benefits: Enjoy 23 days annual leave, private healthcare, and free meals.
- Other info: Collaborate with top engineers and contribute to innovative projects.
- Why this job: Be the heartbeat of our London HQ and shape workplace culture.
- Qualifications: Experience in office management and exceptional organisational skills.
The predicted salary is between 35000 - 45000 £ per year.
Here at Humanoid, we believe in a future where robots amplify human potential. That’s why we’ve set out on a mission to build the world’s most capable, commercially-scalable, and safe humanoid robots. We’re bringing that mission to life with HMND‑01 Alpha - our rapidly developed humanoid platform now running in real industrial pilots - and we’re growing the team to take it even further.
About the role: As Office Manager, you will be responsible for the daily running and continuous improvement of our London headquarters. You’ll be the face of the space and the person who ensures nothing falls through the cracks—from having the right equipment and supplies in place to making sure the office is always clean, welcoming, and ready for work, visits, and events. You’ll report directly to our Head of Global Workplace and Facilities and work closely with peers in other locations to ensure consistency in the way our spaces feel and operate across all global sites. You’ll contribute to developing shared ways of working, vendor standards, operational rhythms, and the overall quality of the workplace experience for the entire company. This is a high-trust, high-ownership role suited to someone who naturally cares about the details and who takes genuine pride in making things run seamlessly.
What you'll do:
- Run day-to-day office operations: opening/closing routines, cleaning, organisation, and presentation of shared spaces
- Own office supplies, kitchen inventory, equipment, and meeting rooms ensuring everything is stocked, working, and tidy
- Liaise with building management, cleaners, and contractors for maintenance, repairs, and services
- Be the point person for office questions, requests, and issue resolution
- Support onboarding/offboarding (desk setup, welcome materials, orientation)
- Coordinate internal events, team lunches, meetings, and workshops in the space
- Welcome and host visitors, candidates, and partners with professionalism and warmth
- Keep reception and meeting rooms aligned with our brand and standards
- Manage deliveries, post, and front-of-house operations
- Partner with the Head of Global Workplace & Facilities to align on strategy and standards
- Help establish consistent operating rhythms across London, Boston, and Vancouver
- Support cross-site initiatives (office upgrades, supplier standards, employee experience best practices)
- Manage suppliers for consumables, catering, and office services
- Process invoices, track local budgets, and support expense reporting
- Maintain internal documentation for office operations and procedures
We're looking for:
- Experience in office management, facilities coordination, or team operations in a high-performance environment
- Impeccable organisational skills and attention to detail—you notice what others miss
- Clear communicator with confidence working across levels—from team members to senior leaders and external visitors
- Highly proactive: you anticipate needs, take initiative, and get things done without being asked twice
- Strong alignment with our values around precision, pride, hospitality, and responsiveness
Nice-to-haves:
- Experience supporting fast-growing technical or product teams
- Exposure to health & safety, security, or environmental considerations in workplace operations
- Familiarity with setting up new offices or contributing to facility expansion projects
- Skilled in Google Workspace, or other tools for lightweight office tracking and documentation
What we offer:
- Meaningful time off to rest and recharge: 23 days of annual leave (accrued), 15 days of paid sick leave, and paid company holidays.
- Fully funded private healthcare for UK employees, with broad provider access, virtual and in‑person care, and strong mental health and serious illness support.
- Pension scheme with a total 8% contribution (5% employee, 3% employer) on full earnings.
- Free daily breakfast, catered lunch, and snacks in‑office.
- Collaboration with top‑tier engineers, researchers, and product experts in AI and robotics.
- Freedom to influence the product and own key initiatives.
Office Manager - London employer: Groupe-Ebra-1
Contact Detail:
Groupe-Ebra-1 Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager - London
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media, website, and any recent news articles. This will help you tailor your conversation and show that you're genuinely interested in being part of their mission.
✨Tip Number 2
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and authentic, so don’t just memorise answers—make them your own and relate them back to your experience in office management.
✨Tip Number 3
Prepare some thoughtful questions to ask at the end of your interview. This shows that you’re engaged and thinking about how you can contribute to the team. Ask about their office culture or how they measure success in this role.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple way to express your appreciation for the opportunity and reiterate your enthusiasm for the role. Plus, it keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Office Manager - London
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your impeccable organisational skills. We want to see how you manage details and keep things running smoothly, just like you would in the Office Manager role.
Be Clear and Confident: When writing your application, communicate clearly and confidently. Remember, you'll be liaising with various people, so let us know you can handle communication across all levels.
Demonstrate Proactivity: We love a proactive approach! Share examples of how you've anticipated needs or taken initiative in previous roles. This will show us you're ready to hit the ground running.
Apply Through Our Website: Make sure to apply through our website for the best chance of getting noticed. We’re excited to see your application and can’t wait to learn more about you!
How to prepare for a job interview at Groupe-Ebra-1
✨Know the Company Inside Out
Before your interview, dive deep into Humanoid's mission and values. Understand their focus on building capable humanoid robots and how that translates to the Office Manager role. This will help you align your answers with their goals and show genuine interest.
✨Showcase Your Organisational Skills
Be ready to discuss specific examples of how you've managed office operations in the past. Highlight your attention to detail and how you've ensured a seamless workplace experience. Prepare to share stories that demonstrate your proactive approach to problem-solving.
✨Prepare for Scenario Questions
Expect questions about how you'd handle various office situations, like managing supplies or coordinating events. Think through potential challenges and how you would address them, showcasing your ability to think on your feet and maintain a welcoming environment.
✨Emphasise Communication and Collaboration
As an Office Manager, you'll be the go-to person for many. Be prepared to discuss how you communicate effectively across different levels of an organisation. Share examples of how you've worked with teams to create a positive office culture and resolve issues.