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- Tasks: Coordinate maintenance, manage contractors, and support daily operations in a dynamic environment.
- Company: Join a busy London-based civic building with a high-profile presence.
- Benefits: Competitive salary, supportive team, and opportunities for professional development.
- Other info: Hands-on role with varied tasks and great exposure across all areas of FM.
- Why this job: Make a real impact while gaining valuable experience in facilities management.
- Qualifications: Experience in facilities or building operations and strong organisational skills.
The predicted salary is between 35000 - 40000 £ per year.
Looking to take the next step in your FM career in a high-profile, fast-paced environment? We’re working on a fantastic opportunity for an Operational Facilities Coordinator to join a busy London-based civic building. This is a great role for someone who enjoys being hands-on, visible on site, and at the centre of day-to-day operations.
The Role
You’ll play a key role in keeping the building running smoothly, coordinating contractors, managing maintenance requests, and supporting day-to-day FM operations. No two days are the same — you’ll be working across facilities, compliance, and stakeholder support in a varied and dynamic setting.
What you’ll be doing
- Coordinating planned and reactive maintenance across the building
- Acting as the go-to contact for contractors on site
- Managing jobs through the CAFM/helpdesk system
- Supporting health & safety and compliance processes
- Ensuring works are completed on time and to standard
- Working closely with internal teams to support day-to-day operations
- Getting involved in room setups, events, and building activities
What we’re looking for
- Experience in facilities, estates, or building operations
- Comfortable managing contractors and juggling multiple tasks
- Strong organisation and communication skills
- Someone proactive, hands-on, and happy to be on site
- Experience with CAFM systems is a plus
Why apply?
- ~£35–40k salary
- ~ Chance to work in a high-profile, public-facing building
- ~ Great exposure across all areas of FM
- ~ Supportive team with real opportunity to develop
- ~ A varied role where you’ll genuinely make an impact
If you’re looking for a role where you can get stuck in, build your experience, and be part of a busy operational team — I would love to speak with you.
Facilities Administrator - Co-ordinator in City of London employer: Groupe Adéquat UK (GA UK)
Contact Detail:
Groupe Adéquat UK (GA UK) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator - Co-ordinator in City of London
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field, attend industry events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Be visible! If you can, visit the places you want to work at. Show your face, chat with staff, and get a feel for the environment. This hands-on approach can really set you apart from other candidates.
✨Tip Number 3
Prepare for interviews by researching the company and its operations. Understand their facilities management processes and think about how your experience aligns with their needs. We want you to shine when it’s your turn to impress!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and eager to join our team.
We think you need these skills to ace Facilities Administrator - Co-ordinator in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your facilities management experience and any relevant projects you've worked on. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your hands-on approach aligns with our needs. Be sure to mention your experience with contractors and CAFM systems if applicable.
Showcase Your Communication Skills: Since this role involves a lot of coordination, make sure your application demonstrates your strong communication skills. Whether it's through your CV or cover letter, let us know how you've effectively managed stakeholders and teams in the past.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, we love seeing candidates who take that extra step!
How to prepare for a job interview at Groupe Adéquat UK (GA UK)
✨Know Your Facilities Basics
Brush up on your knowledge of facilities management. Understand the key responsibilities of a Facilities Administrator and be ready to discuss how your experience aligns with coordinating maintenance, managing contractors, and supporting health & safety processes.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of times when you successfully managed multiple tasks or coordinated events. This will demonstrate your hands-on approach and ability to juggle various responsibilities in a fast-paced environment.
✨Familiarise Yourself with CAFM Systems
If you have experience with CAFM systems, be sure to mention it! If not, do a bit of research on how these systems work and be prepared to discuss how you would adapt to using one. Showing initiative here can set you apart from other candidates.
✨Engage with the Interviewers
Remember, interviews are a two-way street! Prepare thoughtful questions about the team dynamics, daily operations, and how success is measured in this role. This shows your genuine interest in the position and helps you assess if it's the right fit for you.