At a Glance
- Tasks: Support our CEO with admin, personal tasks, and exciting events in a dynamic environment.
- Company: Join a small, innovative company based in central London with a collaborative culture.
- Benefits: Flexible hours, remote work options, and potential for full-time growth.
- Other info: Exciting opportunities for career development and involvement in global events.
- Why this job: Be the right hand to our CEO and help shape the future of our projects.
- Qualifications: Strong organisational skills and a passion for supporting others.
The predicted salary is between 13 - 16 € per hour.
Ideal Start Date: September 2025 (flexible for the right person). Starting from Q4 2025, we have an exciting lineup of projects in store. We are on the lookout for a motivated, smart, and caring Executive Assistant / Personal Assistant (EA/PA) to join our dynamic company for 20 to 25 hours per week. This role offers a combination of remote project work and in-person events and tasks, primarily based in central London.
As an Executive Assistant / Personal Assistant, you will deliver outstanding administrative, personal, and event support to our CEO, handling a diverse range of responsibilities to ensure the seamless and efficient functioning of our organisation. The hours can be flexibly adjusted to accommodate essential dates involving in-person events and project commitments.
As the right hand to our CEO, the successful candidate will provide personal and professional support for both business and personal tasks. This is an exciting opportunity to play a vital role in helping our small business thrive. If the successful candidate is interested, there will be an opportunity for the role to become full-time or evolve into something else.
Currently, our company consists of the CEO, Neeta Sharma, 4 project-based freelancers, multiple stakeholders, various technical systems, several manufacturers, and our 6-year-old General Manager.
- Manage the CEO's calendar, including scheduling appointments, travel time, dedicated working time, and pre-work time for company events, concerts, lectures, exhibitions, and retreats.
- Manage data input and systematic organisation of information.
- Project management, including scheduling, setting alerts, and following up on major company deliverables.
- Handle effective correspondence and follow-up with freelancers, venues, manufacturers, customers, and partners.
- Manage inbox and digital asset organisation, including backups of photos, videos, files, documents, laptops, iPhones, and more.
- Travel management, including booking flights, accommodations, transportation, and researching venues and offices for meetings, events, concerts, retreats, and more.
- Handle data entry, filing, organising couriers, preparing mail, and booking meeting rooms.
- Assist in creating objectives and agendas for each project.
- Research, implement, and manage a social media scheduling tool (Facebook, Instagram, LinkedIn, TikTok).
- Create, update, and distribute company documents to employees, freelancers, contractors, partners, and retailers as required (e.g., code of conduct, updated contracts, brand guidelines, product guidelines).
- Coordinate and manage special projects, both internal and external.
Executive Assistant - Starting Immediately employer: Grounded 1002
Join a vibrant and supportive team in central London as an Executive Assistant, where you will play a crucial role in the success of our dynamic company. We offer flexible working hours, a collaborative work culture, and opportunities for personal and professional growth, making it an ideal environment for motivated individuals looking to make a meaningful impact. With exciting projects on the horizon and the potential for your role to evolve, this is a unique chance to contribute to our thriving business while enjoying the benefits of remote work and in-person events.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Starting Immediately
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and reflects your skills as an EA/PA. Engage with relevant content and connect with industry professionals to boost your visibility.
✨Tip Number 3
Prepare for interviews by researching the company and its projects. Show genuine interest in their work and be ready to discuss how your skills can help them thrive. We want to see that you’re not just looking for any job, but this job!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our dynamic team and contributing to our exciting projects.
We think you need these skills to ace Executive Assistant - Starting Immediately
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of your character into your cover letter and CV. It helps us get a feel for how you'd fit into our dynamic team.
Tailor Your Application:Make sure to tailor your application specifically for the Executive Assistant role. Highlight your relevant experience and skills that match the job description. We love seeing how your background aligns with what we’re looking for!
Be Clear and Concise:Keep your application clear and to the point. We appreciate well-structured documents that are easy to read. Use bullet points where necessary to make your achievements stand out – it makes our job easier when reviewing applications!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Grounded 1002
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with tasks like calendar management, project coordination, and effective communication. This will help you demonstrate your knowledge and show how you can contribute to the CEO's success.
✨Showcase Your Organisational Skills
Bring examples of how you've successfully managed multiple tasks or projects in the past. Whether it's through a portfolio or anecdotes, showing your organisational prowess will impress the interviewers. They want to see that you can handle the diverse responsibilities of the role with ease.
✨Be Ready for Scenario Questions
Prepare for questions that ask how you'd handle specific situations, like scheduling conflicts or last-minute changes. Think about your problem-solving strategies and be ready to share relevant experiences. This will highlight your ability to think on your feet and adapt to challenges.
✨Demonstrate Your Tech Savviness
Since the role involves managing digital assets and using social media tools, be prepared to discuss your experience with various software and platforms. Mention any tools you've used for project management or social media scheduling, as this will show you're ready to hit the ground running.
