At a Glance
- Tasks: Support our CEO with admin, personal tasks, and exciting events in a dynamic environment.
- Company: Join a small, innovative company based in central London with a collaborative culture.
- Benefits: Flexible hours, remote work options, and potential for full-time growth.
- Other info: Exciting opportunities for career development and involvement in global events.
- Why this job: Be the right hand to our CEO and help shape the future of our projects.
- Qualifications: Strong organisational skills and a passion for supporting others.
The predicted salary is between 13 - 16 £ per hour.
Ideal Start Date: September 2025 (flexible for the right person). Starting from Q4 2025, we have an exciting lineup of projects in store. We are on the lookout for a motivated, smart, and caring Executive Assistant / Personal Assistant (EA/PA) to join our dynamic company for 20 to 25 hours per week. This role offers a combination of remote project work and in-person events and tasks, primarily based in central London.
As an Executive Assistant / Personal Assistant, you will deliver outstanding administrative, personal, and event support to our CEO, handling a diverse range of responsibilities to ensure the seamless and efficient functioning of our organisation. The hours can be flexibly adjusted to accommodate essential dates involving in-person events and project commitments.
As the right hand to our CEO, the successful candidate will provide personal and professional support for both business and personal tasks. This is an exciting opportunity to play a vital role in helping our small business thrive. If the successful candidate is interested, there will be an opportunity for the role to become full-time or evolve into something else.
Currently, our company consists of the CEO, Neeta Sharma, 4 project-based freelancers, multiple stakeholders, various technical systems, several manufacturers, and our 6-year-old General Manager.
- Manage the CEO's calendar, including scheduling appointments, travel time, dedicated working time, and pre-work time for company events, concerts, lectures, exhibitions, and retreats.
- Manage data input and systematic organisation of information.
- Project management, including scheduling, setting alerts, and following up on major company deliverables.
- Handle effective correspondence and follow-up with freelancers, venues, manufacturers, customers, and partners.
- Manage inbox and digital asset organisation, including backups of photos, videos, files, documents, laptops, iPhones, and more.
- Travel management, including booking flights, accommodations, transportation, and researching venues and offices for meetings, events, concerts, retreats, and more.
- Handle data entry, filing, organising couriers, preparing mail, and booking meeting rooms.
- Assist in creating objectives and agendas for each project.
- Research, implement, and manage a social media scheduling tool (Facebook, Instagram, LinkedIn, TikTok).
- Create, update, and distribute company documents to employees, freelancers, contractors, partners, and retailers as required (e.g., code of conduct, updated contracts, brand guidelines, product guidelines).
- Coordinate and manage special projects, both internal and external.
Executive Assistant - Starting Immediately employer: Grounded 1002
Join a vibrant and supportive team in central London as an Executive Assistant, where you will play a crucial role in the success of our dynamic company. We offer flexible working hours, a collaborative work culture, and opportunities for personal and professional growth, making it an ideal environment for motivated individuals looking to make a meaningful impact. With exciting projects on the horizon and the potential for your role to evolve, this is a unique chance to contribute to our thriving business while enjoying the benefits of remote work and in-person events.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Starting Immediately
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at Grounded 1002.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from Grounded 1002 looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace Executive Assistant - Starting Immediately
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at Grounded 1002, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to Grounded 1002.
How to prepare for a job interview at Grounded 1002
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to Grounded 1002. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to Grounded 1002. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
