Personal Assistant, Westminster Foundation in London

The Westminster Foundation provides long-term, sustainable support to vulnerable children, young people, and their families. Primarily a place-based funder in Westminster, Chester, Lancashire and Sutherland, we build meaningful partnerships with local charities rooted in their communities. Our focus is early intervention, identifying and addressing risks before they escalate, so children and young people get the support they need at the moments it matters most. Our work goes beyond funding. We work alongside our partners to strengthen their organisations, encourage collaboration, and address the systemic conditions that hold deep-rooted problems in place. We amplify young people’s voices and listen closely to those on the frontlines, ensuring our work stays grounded, responsive, and impactful. We are proud to serve as the primary charitable vehicle for the Duke of Westminster and Grosvenor businesses, uniting resources, relationships, and shared purpose to build brighter futures.

We are looking for a Personal Assistant to provide proactive executive and administrative support to the Westminster Foundation Director and wider team, enabling effective diary management, governance, stakeholder engagement, communications and day-to-day operations. Along with a competitive salary, you will also receive a range of benefits including a very generous non-contributory pension, life assurance, 25 days holiday plus Bank Holidays, and other benefits and discounts via our employee benefits platform.

• Executive & Diary Management
  • Manage the Director’s diary, prioritising commitments, resolving conflicts and protecting time for preparation, reading and follow-up.
  • Coordinate internal and external meetings, visits and engagements, including logistics, briefings and follow-up.
  • Coordinate Trustee and governance meetings, including agendas, papers, logistics, minutes and action tracking.
  • Manage inboxes and correspondence, drafting responses where appropriate.
  • Respond to shifting priorities with sound judgement and clear communication.
• Events & Engagement Support
  • Coordinate WF events, workshops, trustee visits, Fivefields activity and wider community engagement.
• Communications & Stakeholder Management
  • Act as a key point of contact for internal and external stakeholders.
  • Build effective relationships across teams, trustees, grantees and external partners.
  • Ensure communications are timely, professional and aligned with organisational standards.
  • Support reports, case studies, marketing materials and digital content, including social media, website, newsletter and blog updates.
• Administration & Operations
  • Manage communications, documents (including presentations, reports, briefings and project materials), filing systems, travel, visitors and meeting logistics.
  • Process expenses, purchase orders and invoices in line with procedures.
  • Maintain accurate records and support efficient office operations.

• Excellent organisational skills, with the ability to prioritise and manage competing demands.
• Strong written and verbal communication skills, with high attention to detail.
• Professional, discreet and confident handling sensitive information.
• Able to build relationships across internal teams, trustees and external partners.
• Sound judgement when triaging requests and managing priorities.
• Proactive, responsive and solutions-focused.
• Able to work independently and collaboratively.
• Strong IT skills, including Outlook, Word, Excel and PowerPoint.

We operate a hybrid work model, combining remote work with in-person collaboration. This role requires 3 days per week in our London office, with the remaining 2 days worked from home. We support a healthy work-life balance, and we are open to discussing flexible schedules and part-time working arrangements for the right candidate.

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