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- Tasks: Process purchase invoices and support the finance team in a dynamic environment.
- Company: Join a leading organisation with a focus on teamwork and professional growth.
- Benefits: Enjoy competitive pay, enhanced leave, wellness contributions, and fun social events.
- Other info: Opportunities for training and career advancement in a vibrant workplace.
- Why this job: Be part of a vital finance team and develop your skills in a supportive setting.
- Qualifications: Experience in purchase ledger and strong attention to detail required.
The predicted salary is between 30000 - 40000 £ per year.
Reporting to: Purchase to Pay and Expenses Manager
Department: Finance
Primary location: Eaton Estate Office, Eccleston, Chester
Contract type: Full-time 35 hours per week/permanent
Main purpose of role:
- To provide efficient and accurate processing of all documents relating to the Purchase Ledger function in line with agreed deadlines.
- To provide support to the Purchase to Pay and Expenses Manager and other team members.
- To perform other accounting and clerical duties as requested by the Purchase to Pay and Expenses Manager.
- To be an active member of the Finance team.
Key responsibilities:
- Daily processing of invoices on to the system and review of documents to ensure images are correct and the quality is in accordance with HMRC requirements.
- Process 350 - 400 purchase invoices per week.
- Ensure all non-PO invoices are coded correctly in line with agreed coding guidelines.
- Match invoices to purchase orders.
- Ensure all invoices are appropriately authorised, either electronically or manually, in accordance with the agreed approvals matrix.
- Constantly review and manage Purchase Ledger workflow tasks.
- Ensure the treatment of VAT is correct to reduce potential adjustments to the VAT return.
- Ensure invoices are correctly processed in relation to the Construction Industry Scheme (CIS).
- Prepare the monthly CIS return, review to ensure accurate recording of CIS tax deducted from each contractor and submit the monthly CIS return in accordance with HMRC deadlines.
- Reconcile supplier statements to Qube Purchase Ledger system every month.
- Use Purchase ledger KPI Dashboard to identify areas for focus and improvement.
- Deal with suppliers and staff regarding purchase order, invoice and payment queries, in a timely and professional manner.
- Process weekly BACS payment runs in accordance with agreed timetables.
- Adhere to Purchase Ledger control procedures.
- Create new supplier accounts after conducting all necessary verification checks ensuring the agreed timescale is adhered to.
- Review and follow up debit balances to clear within agreed timelines.
- Export weekly transaction data from Concur expenses system for review, code correction and upload into Qube.
Systems:
- Confident systems user, preferably with experience of using various P2P/ERP systems.
- Assist with the review and maintenance of the Purchase Ledger user guide.
- Assist with KPI reporting and Purchase Ledger housekeeping tasks.
- Assist with user system queries and new user training.
- SAP Concur expenses management system.
Other requirements:
- To continuously develop and improve.
- To attend training, meetings and events as required by the organisation.
- To comply with company policy and best practice in security, legal and regulatory compliance.
- To perform duties within the relevant legislation and be familiar with the terms of all legislation relevant to the role.
- To ensure H&S responsibilities are fulfilled.
- To complete any other duties as required.
Essential skills and attributes:
- Extensive experience of working in a busy purchase ledger function.
- Professionalism, discretion and confidentiality.
- Attention to detail and dedication to producing quality, error-free work.
- Efficient and organised in approach.
- Proactive in keeping managers and colleagues updated and making them aware of any issues.
- Strong interpersonal skills to facilitate good working relationships with colleagues around the business.
- Reliable with strong work ethic.
- Proficient with Microsoft applications including Teams, SharePoint, Outlook, Word and Excel.
- Basic bookkeeping knowledge would also be preferable.
- Experience of Accounts Receivable processes would be extremely beneficial.
- A full UK driving licence.
We offer a competitive compensation and benefits package including an enhanced annual leave allowance, monthly wellness contribution, free on-site parking, employee benefits and discounts platform and a fun and inclusive social calendar.
If this role is of interest to you and you believe you have the skills and experience we are looking for, please submit an application.
Purchase Ledger Clerk in Chester employer: Grosvenor
Contact Detail:
Grosvenor Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Clerk in Chester
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector, especially those who might know about Purchase Ledger roles. A friendly chat can sometimes lead to job opportunities that aren't even advertised.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of purchase ledger processes and systems. Be ready to discuss your experience with invoice processing and VAT treatment, as these are key areas for the role.
✨Tip Number 3
Show off your skills! If you have experience with P2P/ERP systems, make sure to highlight that during interviews. Employers love candidates who can hit the ground running with their tech.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you're serious about joining our team at StudySmarter.
We think you need these skills to ace Purchase Ledger Clerk in Chester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Purchase Ledger Clerk role. Highlight your experience in processing invoices and any relevant systems you've used. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Finance team. Share specific examples of your past work that relate to the responsibilities listed in the job description.
Be Clear and Concise: When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and focus on your key achievements and skills relevant to the role.
Apply Through Our Website: Don't forget to apply through our website! It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you can keep track of your application status there!
How to prepare for a job interview at Grosvenor
✨Know Your Numbers
As a Purchase Ledger Clerk, you'll be dealing with a lot of invoices and financial data. Brush up on your understanding of VAT, CIS, and how to process invoices accurately. Being able to discuss these topics confidently will show that you're ready for the role.
✨Familiarise Yourself with Systems
Make sure you have a good grasp of the systems mentioned in the job description, like SAP Concur and Qube. If you can demonstrate your proficiency or willingness to learn these systems during the interview, it’ll give you a leg up over other candidates.
✨Show Your Attention to Detail
This role requires a keen eye for detail. Prepare examples from your past work where your attention to detail made a difference, whether it was catching an error in an invoice or ensuring compliance with coding guidelines. This will highlight your suitability for the position.
✨Be Ready to Discuss Teamwork
The job involves working closely with the finance team and dealing with suppliers. Think of instances where you've successfully collaborated with others or resolved conflicts. Sharing these experiences will demonstrate your strong interpersonal skills and reliability.