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- Tasks: Join our finance team to process invoices and manage purchase ledger tasks daily.
- Company: We are a dynamic company based in Chester, committed to excellence in finance.
- Benefits: Enjoy hybrid working, professional development opportunities, and a supportive team culture.
- Why this job: This role offers hands-on experience in finance with a focus on accuracy and compliance.
- Qualifications: Experience in purchase ledger and proficiency in Microsoft Office are essential.
- Other info: Be part of a collaborative environment where your contributions truly matter.
The predicted salary is between 28800 - 43200 £ per year.
Location – Eccleston, Chester
Hours – Full time (hybrid working)
Contract type – Permanent
Main purpose of role
- To provide efficient and accurate processing of all documents relating to the Purchase Ledger function in line with agreed deadlines
- To support the Purchase to Pay and Expenses Manager and other team members
- To perform other accounting and clerical duties as requested by the Purchase to Pay and Expenses Manager
- To be an active member of the Finance team
Key responsibilities
- Daily processing of invoices and review of documents to ensure accuracy and compliance with HMRC requirements
- Process 350 – 400 purchase invoices per week
- Code non-PO invoices correctly according to guidelines
- Match invoices to purchase orders
- Ensure invoices are authorized per approval matrix
- Manage Purchase Ledger workflow tasks
- Ensure correct VAT treatment to minimize adjustments
- Handle invoices related to the Construction Industry Scheme (CIS)
- Prepare and submit the monthly CIS return in accordance with HMRC deadlines
- Reconcile supplier statements monthly
- Use KPI Dashboard to identify areas for improvement
- Address supplier and staff queries professionally
- Process weekly BACS payments
- Follow Purchase Ledger control procedures
- Create new supplier accounts with verification checks
- Follow up on debit balances
- Export and review transaction data from Concur expenses system
Accounts Receivable
- Assist with weekly invoice and statement production
- Review receipt settlements for debtor report accuracy
Systems
- Proficient in various P2P/ERP systems, preferably SAP Concur
- Assist with user guides, KPI reporting, and system queries
Other requirements
- Continuous development and improvement
- Attend training and meetings as required
- Comply with policies and legal requirements
- Fulfill Health & Safety responsibilities
- Perform other duties as assigned
Essential skills and attributes
- Extensive experience in a busy purchase ledger environment
- Professionalism, discretion, and confidentiality
- Attention to detail and quality focus
- Organized and proactive communication
- Strong interpersonal skills
- Reliable with a strong work ethic
- Proficient in Microsoft Office applications
- Basic bookkeeping knowledge preferred
- Experience in Accounts Receivable beneficial
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Accounts Assistant - Payables & Receivables employer: Grosvenor
Contact Detail:
Grosvenor Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Assistant - Payables & Receivables
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as SAP Concur. Having hands-on experience or even completing online tutorials can give you a significant edge during the interview.
✨Tip Number 2
Brush up on your knowledge of HMRC requirements and the Construction Industry Scheme (CIS). Being able to discuss these topics confidently will demonstrate your understanding of the role's responsibilities.
✨Tip Number 3
Prepare examples from your past experience that showcase your attention to detail and ability to handle high volumes of invoices. This will help you illustrate your suitability for the fast-paced environment described in the job.
✨Tip Number 4
Network with current or former employees in similar roles, if possible. They can provide insights into the company culture and expectations, which can be invaluable during your interview.
We think you need these skills to ace Accounts Assistant - Payables & Receivables
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in purchase ledger and accounts receivable. Emphasise your attention to detail, organisational skills, and any specific software proficiency, especially with P2P/ERP systems like SAP Concur.
Craft a Strong Cover Letter: In your cover letter, explain why you are interested in the Accounts Assistant role and how your skills align with the key responsibilities listed in the job description. Mention your experience with processing invoices and handling supplier queries.
Showcase Relevant Skills: Highlight your experience in managing purchase ledger tasks, processing invoices, and reconciling statements. Include examples of how you've improved processes or handled challenges in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which are crucial for this role.
How to prepare for a job interview at Grosvenor
✨Know Your Numbers
Brush up on your knowledge of purchase ledger processes and accounting principles. Be prepared to discuss how you handle invoice processing, VAT treatment, and reconciliations, as these are key aspects of the role.
✨Demonstrate Attention to Detail
Since accuracy is crucial in this position, be ready to provide examples of how you've ensured precision in your previous roles. Highlight any systems or methods you use to minimise errors.
✨Familiarise Yourself with Relevant Software
Make sure you understand the basics of P2P/ERP systems, especially SAP Concur. If you have experience with these tools, share specific instances where they helped you improve efficiency.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills, such as how you would handle a discrepancy in invoices or manage supplier queries. Think through your responses in advance to demonstrate your proactive approach.
