Purchase Ledger Clerk

Locations: Eaton Estate, Eccleston, Chester, CH4 9ET

Time type: Full time

Posted on: Posted Today

Job requisition id: JR05031

Reporting to: Purchase to Pay and Expenses Manager

Department: Finance

Primary location: Eaton Estate Office, Eccleston, Chester

Contract type: Full-time 35 hours per week/permanent

Main purpose of role:

• To provide efficient and accurate processing of all documents relating to the Purchase Ledger function in line with agreed deadlines.
• To provide support to the Purchase to Pay and Expenses Manager and other team members.
• To perform other accounting and clerical duties as requested by the Purchase to Pay and Expenses Manager.
• To be an active member of the Finance team.

Key responsibilities:

• Daily processing of invoices on to the system and review of documents to ensure images are correct and the quality is in accordance with HMRC requirements.
• Process 350 - 400 purchase invoices per week.
• Ensure all non-PO invoices are coded correctly in line with agreed coding guidelines.
• Match invoices to purchase orders.
• Ensure all invoices are appropriately authorised, either electronically or manually, in accordance with the agreed approvals matrix.
• Constantly review and manage Purchase Ledger workflow tasks.
• Ensure the treatment of VAT is correct to reduce potential adjustments to the VAT return.
• Ensure invoices are correctly processed in relation to the Construction Industry Scheme (CIS).
• Prepare the monthly CIS return, review to ensure accurate recording of CIS tax deducted from each contractor and submit the monthly CIS return in accordance with HMRC deadlines.
• Reconcile supplier statements to Qube Purchase Ledger system every month.
• Use Purchase ledger KPI Dashboard to identify areas for focus and improvement.
• Deal with suppliers and staff regarding purchase order, invoice and payment queries, in a timely and professional manner.
• Process weekly BACS payment runs in accordance with agreed timetables.
• Adhere to Purchase Ledger control procedures.
• Create new supplier accounts after conducting all necessary verification checks ensuring the agreed timescale is adhered to.
• Review and follow up debit balances to clear within agreed timelines.
• Export weekly transaction data from Concur expenses system for review, code correction and upload into Qube Systems.
• Confident systems user, preferably with experience of using various P2P/ERP systems.
• Assist with the review and maintenance of the Purchase Ledger user guide.
• Assist with KPI reporting and Purchase Ledger housekeeping tasks.
• Assist with user system queries and new user training.
• SAP Concur expenses management system.

Other requirements:

• To continuously develop and improve.
• To attend training, meetings and events as required by the organisation.
• To comply with company policy and best practice in security, legal and regulatory compliance.
• To perform duties within the relevant legislation and be familiar with the terms of all legislation relevant to the role.
• To ensure H&S responsibilities are fulfilled.
• To complete any other duties as required.

Essential skills and attributes:

• Extensive experience of working in a busy purchase ledger function.
• Professionalism, discretion and confidentiality.
• Attention to detail and dedication to producing quality, error-free work.
• Efficient and organised in approach.
• Proactive in keeping managers and colleagues updated and making them aware of any issues.
• Strong interpersonal skills to facilitate good working relationships with colleagues around the business.
• Reliable with strong work ethic.
• Proficient with Microsoft applications including Teams, SharePoint, Outlook, Word and Excel.
• Basic bookkeeping knowledge would also be preferable.
• Experience of Accounts Receivable processes would be extremely beneficial.
• A full UK driving licence.

We offer a competitive compensation and benefits package including an enhanced annual leave allowance, monthly wellness contribution, free on-site parking, employee benefits and discounts platform and a fun and inclusive social calendar.

If this role is of interest to you and you believe you have the skills and experience we are looking for, please submit an application.

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We think this is a very special place to work. Our international activities span urban property, food and agtech, rural estate management and support for philanthropic initiatives - meaning we are able to offer a wide range of rewarding career opportunities.

We are united by a common purpose: to deliver lasting commercial, social and environmental benefit, and this drives everything we do. It means that we put planet and people at the centre of what we do and why we want people with open minds and fresh ideas to join us.