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- Tasks: Process purchase invoices and support the finance team in a dynamic environment.
- Company: Join a leading organisation focused on sustainability and community impact.
- Benefits: Enjoy competitive pay, enhanced leave, wellness contributions, and fun social events.
- Other info: Great career growth opportunities in a supportive and inclusive workplace.
- Why this job: Be part of a team that values fresh ideas and makes a real difference.
- Qualifications: Experience in purchase ledger and strong attention to detail required.
The predicted salary is between 25000 - 30000 £ per year.
Locations: Eaton Estate, Eccleston, Chester, CH4 9ET
Time type: Full time
Posted on: Posted Today
Job requisition id: JR05031
Reporting to: Purchase to Pay and Expenses Manager
Department: Finance
Primary location: Eaton Estate Office, Eccleston, Chester
Contract type: Full-time 35 hours per week/permanent
Main purpose of role:
- To provide efficient and accurate processing of all documents relating to the Purchase Ledger function in line with agreed deadlines.
- To provide support to the Purchase to Pay and Expenses Manager and other team members.
- To perform other accounting and clerical duties as requested by the Purchase to Pay and Expenses Manager.
- To be an active member of the Finance team.
Key responsibilities:
- Daily processing of invoices on to the system and review of documents to ensure images are correct and the quality is in accordance with HMRC requirements.
- Process 350 - 400 purchase invoices per week.
- Ensure all non-PO invoices are coded correctly in line with agreed coding guidelines.
- Match invoices to purchase orders.
- Ensure all invoices are appropriately authorised, either electronically or manually, in accordance with the agreed approvals matrix.
- Constantly review and manage Purchase Ledger workflow tasks.
- Ensure the treatment of VAT is correct to reduce potential adjustments to the VAT return.
- Ensure invoices are correctly processed in relation to the Construction Industry Scheme (CIS).
- Prepare the monthly CIS return, review to ensure accurate recording of CIS tax deducted from each contractor and submit the monthly CIS return in accordance with HMRC deadlines.
- Reconcile supplier statements to Qube Purchase Ledger system every month.
- Use Purchase ledger KPI Dashboard to identify areas for focus and improvement.
- Deal with suppliers and staff regarding purchase order, invoice and payment queries, in a timely and professional manner.
- Process weekly BACS payment runs in accordance with agreed timetables.
- Adhere to Purchase Ledger control procedures.
- Create new supplier accounts after conducting all necessary verification checks ensuring the agreed timescale is adhered to.
- Review and follow up debit balances to clear within agreed timelines.
- Export weekly transaction data from Concur expenses system for review, code correction and upload into Qube Systems.
- Confident systems user, preferably with experience of using various P2P/ERP systems.
- Assist with the review and maintenance of the Purchase Ledger user guide.
- Assist with KPI reporting and Purchase Ledger housekeeping tasks.
- Assist with user system queries and new user training.
- SAP Concur expenses management system.
Other requirements:
- To continuously develop and improve.
- To attend training, meetings and events as required by the organisation.
- To comply with company policy and best practice in security, legal and regulatory compliance.
- To perform duties within the relevant legislation and be familiar with the terms of all legislation relevant to the role.
- To ensure H&S responsibilities are fulfilled.
- To complete any other duties as required.
Essential skills and attributes:
- Extensive experience of working in a busy purchase ledger function.
- Professionalism, discretion and confidentiality.
- Attention to detail and dedication to producing quality, error-free work.
- Efficient and organised in approach.
- Proactive in keeping managers and colleagues updated and making them aware of any issues.
- Strong interpersonal skills to facilitate good working relationships with colleagues around the business.
- Reliable with strong work ethic.
- Proficient with Microsoft applications including Teams, SharePoint, Outlook, Word and Excel.
- Basic bookkeeping knowledge would also be preferable.
- Experience of Accounts Receivable processes would be extremely beneficial.
- A full UK driving licence.
We offer a competitive compensation and benefits package including an enhanced annual leave allowance, monthly wellness contribution, free on-site parking, employee benefits and discounts platform and a fun and inclusive social calendar.
If this role is of interest to you and you believe you have the skills and experience we are looking for, please submit an application.
Purchase Ledger Clerk in Chester employer: Grosvenor Group
Contact Detail:
Grosvenor Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Purchase Ledger Clerk in Chester
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for a Purchase Ledger Clerk role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of purchase ledger processes and systems. Be ready to discuss your experience with handling invoices and VAT, as well as any software you've used. Confidence is key!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your values. Check out our website for openings that excite you. Tailor your approach to show why you’d be a great fit for their team!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit!
We think you need these skills to ace Purchase Ledger Clerk in Chester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Purchase Ledger Clerk role. Highlight your experience in processing invoices and any relevant systems you've used. We want to see how your skills match what we're looking for!
Show Off Your Attention to Detail: Since this role requires accuracy, don’t shy away from showcasing your attention to detail. Include examples of how you've maintained quality in your previous work. We love candidates who take pride in their work!
Be Professional Yet Personable: When writing your cover letter, strike a balance between professionalism and a friendly tone. We appreciate candidates who can communicate effectively and build good relationships with colleagues and suppliers.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to create an account and get started!
How to prepare for a job interview at Grosvenor Group
✨Know Your Numbers
As a Purchase Ledger Clerk, you'll be dealing with a lot of figures. Brush up on your basic bookkeeping knowledge and be ready to discuss how you ensure accuracy in processing invoices. Mention any specific systems you've used, like SAP or Concur, to show you're familiar with the tools they'll expect you to use.
✨Demonstrate Attention to Detail
This role requires a keen eye for detail, so prepare examples of how you've maintained accuracy in your previous roles. You might want to share a story about a time you caught an error before it became a bigger issue, highlighting your proactive approach.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving skills, especially around invoice discrepancies or supplier queries. Think of scenarios where you had to resolve issues efficiently and how you communicated with your team and suppliers to keep everything on track.
✨Show Your Team Spirit
The finance team thrives on collaboration, so be prepared to talk about how you work well with others. Share experiences where you supported colleagues or contributed to team goals, emphasising your strong interpersonal skills and reliability.