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For Companies At a Glance
- Tasks: Support the management of vibrant workplaces and contribute to sustainability projects.
- Company: Join Grosvenor, a leader in property investment with a focus on people and planet.
- Benefits: Full-time role with opportunities for growth and development in a dynamic environment.
- Why this job: Make a real impact on employee wellbeing and sustainability in a collaborative team.
- Qualifications: Experience in facilities management and strong communication skills are essential.
- Other info: Exciting chance to work in diverse sectors and develop your career.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Overview
The Assistant Workplace and Facilities Manager is a key role within our Facilities team. The team provide safe, welcoming workplaces for all of our London based employees – including our head office – with a strong focus on employee wellbeing, social connection and inclusion. Facilities also manage the Company Flats in Mayfair, which are serviced rooms for visiting employees.
The Assistant Workplace and Facilities Manager is based in our head office in Mayfair, with a day each week spent in our Belgravia office. The role is responsible for supporting the effective operation of all our London workplaces and the services within. No two days are the same and alongside core responsibilities, there is plenty of scope to get involved with projects, innovation trials and to make a real impact on Grosvenor’s sustainability goals.
You will have a full overview of the diverse range of services the team provide, with direct exposure to all areas of the wider Grosvenor business. The role offers lots of opportunity for self-direction within the support of a wider team. This is an excellent opportunity to develop knowledge and skills in a highly respected, multi-sector property investment and development business.
Key Responsibilities
- Day-to-day management of both hard and soft FM activity for both London workplaces and the Company Flats
- Management of CAFM systems Vantify and Halo, including quotes, job logging, paperwork and reporting sign-off and small payment approvals
- Day to day liaison and contact for Maintenance, external contractors and suppliers, including insurance inspections, H&S audits and core maintenance activities
- Proactive building management, including regular walkarounds and inspections, remedials and work supervision
- Management of building H&S compliance, including annual risk assessments and audits
- Support with office moves and changes, projects and team goals
- Lead on smaller projects and innovations, driving process improvements with a particular focus on sustainability and cost effectiveness
- Support with building logistics in the event of an emergency – this includes acting as Fire Warden and providing operational support as needed.
Key Requirements
- Previous relevant experience gained within a similar Workplace and/or Facilities Management role
- Experience of effectively managing contract partners and suppliers
- Excellent communication skills, able to build strong relationships at all levels and motivate others
- Adaptable, pro-active and self-sufficient – able to manage and prioritise workload effectively across a varied range of tasks
- Passionate about sustainability and building an inclusive and safe workplace
- Solid understanding of the H&S requirements for commercial buildings
- Must have IOSH Managing Safely certificate or be willing to undertake this within the first year of employment
Grosvenor is proud to be a Disability Confident Committed employer. If you would like to speak with us for more detail, please contact
We want you to have every opportunity to show us your strengths. There are adjustments available for our process, please contact us on to discuss.
To apply for this job please click on \”Apply\”. To begin your application you will be asked to create an account.
Please carefully read our Recruitment Privacy Notice before proceeding with an application. The privacy notice sets out how Grosvenor obtains, uses and protects the personal information which you provide to us. You can read the notice here –
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Assistant Workplace and Facilities Manager employer: Grosvenor Group
Contact Detail:
Grosvenor Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Workplace and Facilities Manager
✨Tip Number 1
Network like a pro! Reach out to current employees at Grosvenor on LinkedIn or other platforms. Ask them about their experiences and any tips they might have for landing the Assistant Workplace and Facilities Manager role.
✨Tip Number 2
Prepare for the interview by researching Grosvenor’s sustainability goals and recent projects. Show us you’re genuinely interested in making an impact and how your skills can contribute to their mission.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with various stakeholders, being able to articulate your thoughts clearly will set you apart. Consider mock interviews with friends or mentors.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re serious about joining the team at Grosvenor.
We think you need these skills to ace Assistant Workplace and Facilities Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Assistant Workplace and Facilities Manager role. Highlight any relevant experience in facilities management and your passion for sustainability to catch our eye!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re excited about this role and how your background makes you a perfect fit. Don’t forget to mention your adaptability and communication skills!
Showcase Your Projects: If you've led any projects or initiatives, especially those related to workplace improvements or sustainability, make sure to include them. We love seeing how candidates have made an impact in their previous roles!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role there!
How to prepare for a job interview at Grosvenor Group
✨Know Your Facilities Management Basics
Brush up on your knowledge of both hard and soft facilities management. Be ready to discuss your previous experiences managing contractors and suppliers, as well as any specific systems like CAFM that you've used. This will show that you understand the core responsibilities of the role.
✨Showcase Your Communication Skills
Since this role involves liaising with various stakeholders, practice articulating how you've built strong relationships in past roles. Prepare examples that highlight your ability to motivate others and manage diverse teams effectively.
✨Demonstrate Your Passion for Sustainability
Grosvenor is keen on sustainability, so come prepared with ideas or experiences that showcase your commitment to creating an inclusive and environmentally friendly workplace. Think about projects you've been involved in that align with these values.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills, especially in emergency situations or during office moves. Think through potential scenarios you might face in the role and how you would handle them, particularly regarding health and safety compliance.
