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- Tasks: Provide essential admin and scheduling support in a fast-paced healthcare environment.
- Company: Join a global company with a focus on healthcare services.
- Benefits: Enjoy 33 days annual leave, pension, and free car parking.
- Why this job: Make a difference in healthcare while developing your organisational skills.
- Qualifications: Experience in a busy office, strong organisational skills, and computer proficiency.
- Other info: 15-month maternity cover with opportunities for growth.
The predicted salary is between 30000 - 40000 £ per year.
Location: Runcorn
Pay Rate: £15 per hour
Working hours: 8:30am - 4pm Monday - Friday
Benefits: 33 days annual leave after 12 weeks, pension, free car parking, the opportunity to work for a global company.
Contract duration: 15 months - Maternity Cover
We are recruiting for an Office Administrator & Scheduler providing essential administrative and scheduling support to the Runcorn Service Centre and associated field service operations. This role is a maternity cover position, responsible for maintaining continuity of service.
Working in a fast-paced, regulated healthcare services environment, the role ensures service jobs and work orders are efficiently scheduled, accurately recorded, and clearly communicated to support operational performance, customer service, and service level delivery.
Key Responsibilities:
- Debrief of Negative Pressure Returns (Goods in)
- Update CitySprint Master Spreadsheet
- Debrief task (if applicable)
- Inter-Org Transfer
- Receipt
- Report any issues
- Collections for Negative Pressure Instruments
- Arranging collection with CitySprint
- Despatch for Negative Pressure
- Update picking form and assign fleet number
- Move unit from SC to Rental location via Oracle
- Creating packing list and shipping label (FedEx)
- Change task status
- Provide support and cover for Negative Pressure
- Work Queue monitoring and assigning of task
- Ad-hoc despatch for PW including repaired units and other items as required includes:
- Creating OBD / manual delivery note and TNT labels
- Using systems CRM Service, ECC & EWM
- Processing export documentation for export despatch when required
- Creating manual commercial invoices when required
- Updating export despatches with PODs
- VL10G customer order processing
- Littmann: Processing of inbound Littmann stethoscopes
- Provide cover for Littmann Salesforce cases
- Filing
- Answering phone politely and efficiently within 3 rings
- Any other duties as required
Skills and experience required:
- Experience working in a fast-paced office or administrative environment.
- Strong organisational skills with the ability to manage multiple priorities.
- Intermediate computer skills, including Microsoft Excel and Word.
- Professional, confident, and friendly telephone manner.
- High attention to detail and accuracy.
- Ability to work under pressure and adapt to changing priorities.
- Experience in a similar job role.
- Job / work order scheduling experience (distinct advantage).
- Experience using Oracle, Salesforce, and/or SAP systems.
- Previous exposure to service coordination, logistics, engineering, or regulated environments.
Please apply now for the role of Office Administrator & Scheduler!
Office Administrator and Scheduler in Runcorn employer: Groomfield Recruitment
Contact Detail:
Groomfield Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator and Scheduler in Runcorn
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Administrator & Scheduler role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions related to scheduling and administrative tasks. Think about how you can showcase your organisational skills and attention to detail. We want you to shine when it comes to discussing your experience!
✨Tip Number 3
Don’t forget to research the company! Knowing their values and operations will help you tailor your responses during interviews. Plus, it shows you're genuinely interested in the role and ready to contribute to their success.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us. So, go ahead and submit your application for that Office Administrator & Scheduler position!
We think you need these skills to ace Office Administrator and Scheduler in Runcorn
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator & Scheduler role. Highlight your experience in fast-paced environments and any relevant skills like scheduling and using systems like Oracle or Salesforce. We want to see how you fit into our team!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you handle multiple priorities. We love a good story, so make it personal!
Show Off Your Attention to Detail: In this role, accuracy is key. When filling out your application, double-check for typos and ensure all information is correct. We appreciate candidates who take the time to get it right!
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and we’ll be able to review your application quickly. Don’t miss out on this opportunity to join us!
How to prepare for a job interview at Groomfield Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Office Administrator & Scheduler. Familiarise yourself with tasks like scheduling service jobs, managing work orders, and using systems like Oracle and Salesforce. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple priorities. Think about how you handled tight deadlines or complex scheduling tasks, and be ready to share these stories during the interview.
✨Demonstrate Your Tech Savviness
Brush up on your computer skills, especially in Microsoft Excel and Word, as well as any experience you have with Oracle or Salesforce. Be prepared to discuss how you've used these tools in previous roles, as this will highlight your ability to adapt to the technical demands of the job.
✨Practice Your Communication Skills
Given the importance of a professional and friendly telephone manner, practice answering common interview questions out loud. You might even want to do a mock interview with a friend. This will help you sound confident and articulate when discussing your experiences and how you can contribute to the team.