At a Glance
- Tasks: Support executives with daily operations, meeting management, and travel coordination.
- Company: Fast-paced business in Birmingham with a focus on growth and development.
- Benefits: Competitive salary, bonuses, pension scheme, health cash plan, and gym discounts.
- Other info: Great career progression opportunities in a supportive environment.
- Why this job: Join a dynamic team and play a key role in business success.
- Qualifications: 3+ years as a Personal Assistant, strong organisational skills, and IT proficiency.
The predicted salary is between 32000 - 32000 € per year.
Location: Birmingham
Salary: £32,000 per annum
Benefits: Competitive Salary, Discretionary Bi-Annual Bonus, Pension Scheme, Health Cash Plan, Octopus EV Car Scheme, Free Parking, Gym & Retail Discounts, Training & Development Opportunities
We are looking for a highly organised and professional Personal Assistant / Business Support Executive to support the day-to-day operations of a busy and fast-paced business environment. Working closely with the MD, CEO, and wider leadership team, this role will play a key part in ensuring the smooth running of executive support, company administration, travel coordination, meeting management, and business operations across the organisation. This is a varied and administration-focused role, ideal for someone who enjoys working behind the scenes to keep processes running efficiently while delivering excellent support across multiple departments and senior stakeholders.
Key Responsibilities
- Provide day-to-day Personal Assistant support to the MD & CEO
- Arrange and facilitate internal and external meetings, including preparing agendas, distributing materials, and taking minutes where required
- Manage and maintain company mailing lists via Mailchimp, ensuring all data is accurate and regularly updated
- Coordinate domestic travel arrangements including train bookings, accommodation, transport, itineraries, and travel packs for Directors and Board members
- Assist with maintaining accurate company documentation and ensuring presentations remain current and professional
- Support with tender documentation and liaise with the Key Accounts team regarding submission requirements
- Assist with organising special events, conferences, and off-site meetings
- Provide general business administration support across the wider organisation as required
- Maintain accurate records, calendars, and confidential information with a high level of discretion
- Support process improvements and contribute to the smooth running of the Business Support function
What We're Looking For
- Minimum 3 years experience as a Personal Assistant or Executive Assistant
- Previous administration experience within a professional office environment
- Exceptional organisational and time-management skills with strong attention to detail
- Excellent written and verbal communication skills
- Strong IT skills including Microsoft Office, calendar management tools, and database systems
- Ability to manage multiple priorities and work independently to deadlines
- Professional, approachable, and confident communicator with excellent interpersonal skills
This is an excellent opportunity for someone looking to build a long-term career within a supportive, fast-paced, and growing business environment where development and progression are actively encouraged.
Personal Assistant in Birmingham employer: Groomfield Recruitment
Join a dynamic and supportive team in Birmingham as a Personal Assistant, where your organisational skills will be valued and rewarded. With a competitive salary, generous benefits including a discretionary bi-annual bonus, and opportunities for professional development, this role offers a pathway to grow within a thriving business environment. Experience a culture that prioritises employee well-being with perks like gym discounts and an EV car scheme, making it an excellent place to advance your career while contributing to the success of the leadership team.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Personal Assistant role, and who knows? They might just have the perfect opportunity waiting for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their values and how you can contribute to their success. This will help you stand out as a candidate who’s genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to be a confident communicator. Try mock interviews with friends or family to get comfortable discussing your experience and how it aligns with the job.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Personal Assistant in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your relevant experience, especially in administration and support roles, and don’t forget to showcase your organisational skills!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the role. Mention specific experiences that align with the job description and show us your enthusiasm for the position.
Showcase Your Skills:We want to see your skills in action! If you have experience with tools like Mailchimp or Microsoft Office, make sure to mention them. Also, highlight any experience managing calendars or coordinating travel arrangements.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Groomfield Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Personal Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like managing calendars and coordinating travel. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As a Personal Assistant, being organised is crucial. Prepare examples from your past experience where you've successfully managed multiple priorities or improved processes. Bring a portfolio if possible, showcasing your ability to keep things running smoothly, whether it’s through well-maintained documents or efficient meeting management.
✨Practice Your Communication Skills
Since you'll be liaising with senior stakeholders, it's essential to communicate effectively. Practice answering common interview questions clearly and confidently. You might even want to prepare a few questions to ask them about their expectations for the role, which shows your proactive approach and interest in the company.
✨Dress the Part
First impressions matter! Dress professionally to reflect the business environment. A smart outfit not only boosts your confidence but also signals that you take the opportunity seriously. Remember, as a Personal Assistant, you'll be representing the MD and CEO, so looking the part is key.
