At a Glance
- Tasks: Support executives with admin tasks, meeting coordination, and travel arrangements.
- Company: Fast-paced business in Birmingham with a focus on growth and development.
- Benefits: Competitive salary, bonuses, pension scheme, health cash plan, and gym discounts.
- Other info: Great career progression opportunities in a supportive environment.
- Why this job: Join a dynamic team and play a key role in smooth business operations.
- Qualifications: 3+ years as a PA, strong organisational skills, and excellent communication.
The predicted salary is between 30000 - 40000 € per year.
Location: Birmingham
Benefits: Competitive Salary, Discretionary Bi-Annual Bonus, Pension Scheme, Health Cash Plan, Octopus EV Car Scheme, Free Parking, Gym & Retail Discounts, Training & Development Opportunities.
We are looking for a highly organised and professional Business Support Executive / PA to support the day-to-day operations of a busy and fast-paced business environment. Working closely with the MD, CEO, and wider leadership team, this role will play a key part in ensuring the smooth running of executive support, company administration, travel coordination, meeting management, and business operations across the organisation.
This is a varied and administration-focused role, ideal for someone who enjoys working behind the scenes to keep processes running efficiently while delivering excellent support across multiple departments and senior stakeholders.
Key Responsibilities- Provide day-to-day Personal Assistant support to the MD & CEO.
- Arrange and facilitate internal and external meetings, including preparing agendas, distributing materials, and taking minutes where required.
- Manage and maintain company mailing lists via Mailchimp, ensuring all data is accurate and regularly updated.
- Coordinate domestic travel arrangements including train bookings, accommodation, transport, itineraries, and travel packs for Directors and Board members.
- Assist with maintaining accurate company documentation and ensuring presentations remain current and professional.
- Support with tender documentation and liaise with the Key Accounts team regarding submission requirements.
- Assist with organising special events, conferences, and off-site meetings.
- Provide general business administration support across the wider organisation as required.
- Maintain accurate records, calendars, and confidential information with a high level of discretion.
- Support process improvements and contribute to the smooth running of the Business Support function.
- Minimum 3 years experience as a Personal Assistant or Executive Assistant.
- Previous administration experience within a professional office environment.
- Exceptional organisational and time-management skills with strong attention to detail.
- Excellent written and verbal communication skills.
- Strong IT skills including Microsoft Office, calendar management tools, and database systems.
- Previous experience with minute taking and database management would be highly advantageous.
- Ability to manage multiple priorities and work independently to deadlines.
- Professional, approachable, and confident communicator with excellent interpersonal skills.
- Ability to handle sensitive and confidential information with discretion.
- Bachelors degree or relevant certification would be beneficial but is not essential.
- A proactive and reliable team player with a positive attitude and strong work ethic.
This is an excellent opportunity for someone looking to build a long-term career within a supportive, fast-paced, and growing business environment where development and progression are actively encouraged.
Business Support Executive / PA in Birmingham employer: Groomfield Recruitment
Join a dynamic and supportive team in Birmingham as a Business Support Executive / PA, where your organisational skills will be valued in a fast-paced environment. Enjoy competitive benefits including a discretionary bi-annual bonus, health cash plan, and opportunities for professional development, all while contributing to the smooth operation of our leadership team. With a focus on employee growth and a culture that encourages collaboration, this role offers a meaningful career path in a thriving business.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Executive / PA in Birmingham
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or attend local events in Birmingham. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Knowing their values and recent projects will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As a Business Support Executive, you'll need to be confident and articulate. Try mock interviews with friends or family to get comfortable with common questions.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Business Support Executive / PA in Birmingham
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Business Support Executive / PA role. Highlight your organisational skills, attention to detail, and any relevant experience in supporting senior management.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've successfully managed multiple priorities or improved processes in previous roles.
Show Off Your Communication Skills:Since this role involves a lot of communication, make sure your written application is clear and professional. Pay attention to grammar and spelling, and keep your tone friendly yet professional to reflect your interpersonal skills.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates about the hiring process!
How to prepare for a job interview at Groomfield Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Support Executive / PA. Familiarise yourself with the key tasks like managing calendars, arranging meetings, and coordinating travel. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple priorities in the past. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your exceptional organisational skills and ability to work under pressure.
✨Prepare for Common Questions
Anticipate questions related to your experience as a Personal Assistant or Executive Assistant. Be prepared to discuss your proficiency with tools like Microsoft Office and Mailchimp, as well as your approach to handling confidential information. Practising your responses can help you feel more confident.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask thoughtful questions about the company culture, team dynamics, and opportunities for professional development. This shows your enthusiasm for the role and helps you assess if the company is the right fit for you.
